City Council

MINUTES OF THE LAFAYETTE COMMON COUNCIL May 2, 2016 REGULAR MEETING The Common Council of the City of Lafayette, Indiana met in regular session on Monday May 2, 2016 at 6:30 p.m. in the City Hall Council Chambers, 20 North 6th Street, Lafayette, Indiana. President Campbell called the meeting to order at 6:30pm. The Pledge of Allegiance was given to the flag of our Country. The following members were present: Present: Heide, Klinker, Nargi, Reynolds, Brown, Ahlersmeyer, Weast-Williamson, Downing and Campbell City Clerk Cindy Murray and City Attorney Ed Chosnek were present. Councilman Heide moved to approve the minutes of the April 4, 2016 Council Meeting. Councilman Reynolds seconded. Motion passed on a roll call vote 8-0. There were no Claims, Petitions or Communications: The Clerk stated the following reports are available in the City Clerk’s Office: Water Pollution Control Department Monthly-March Water Works Department Monthly-March and 2015 Annual Report Fleet Maintenance Department Monthly-March Police Department Monthly -February Ordinances for Second Reading: The Clerk read Ordinance 2016-07 (An Ordinance to Amend Section 7.06.990 (B) (4) Regarding Recovery of Collection Costs for Unpaid Parking Violations) by title only on second and final reading. Councilwoman Weast-Williamson moved for passage, Councilman Downing seconded. Kevin Harris, Parking Operation Manager spoke regarding the ordinance. Ordinance 2016-07 passed 8-0 on a roll call vote on second and final reading. Ordinances for First Reading: The Clerk read Ordinance 2016-08 (An Ordinance to Amend the Zoning Ordinance of Tippecanoe County, Indiana, to Rezone Certain Real Estate from PDRS to R1B, Citation Homes, Petitioner, 18 lots at Amelia Station) by title only on first and final reading. Councilwoman Ahlersmeyer moved for passage, Councilman Brown seconded. Dan Teder Attorney for the petitioner spoke regarding the ordinance; the petitioner Steve Schrenkengast was available for questions. Councilman Downing suggested that the engineer’s office look at another entrance/exit on McCarty for this development. Mayor Roswarski stated that we would look at a traffic study for consideration.. Ordinance 2016-08 passed 8-0 on a roll call vote on first and final reading. The Clerk read Ordinance 2016-09 (An Amendment to Ordinance No 85-12, As Last Amended By Ordinance 2015-21, Concerning Charges for Sewerage Services) Councilman Klinker moved for passage, Councilman Reynolds seconded. Ed Chosnek, City Attorney spoke regarding the ordinance and the language clarification as to clear up any fees or charges for incompatible pollutants. Ordinance 2016-09 passed on first reading 8-0 on roll call vote. There are No Resolutions. There were no Reports of Standing Committees. There were no Reports of Special Committees. There was no Report by the Mayor. Miscellaneous or New Business: Departmental Updates: Facilities Mike Roush, Facilities gave the following Departmental Update: Facilities Mission Statement The mission of the Facilities Department is to support the City by operating and maintaining our physical facilities operations in the most cost effective and efficient manner possible. Facilities views each department as a valued customer, and are committed to providing a safe, friendly and comfortable environment. We accomplish this through our dedicated, professional, and responsible team members. Custodial functions - perform general cleaning, security, minor maintenance, and act as receiving clerks. Approx. 120,000 square feet, the industry standard is around 20,000 square feet per employee for the type of cleaning we perform. Maintenance Technicians functions - perform repairs, pre-emptive diagnositcs maintenance and replaceement of several types of electrical, ,mechanical , pheumatic, hydraulic, HVAC , and plumbing systems. re responsible for 19 city facilities. The department has change substantially over the last 6 years. Only one employee is the same. Due to a loss of a level of supervision we had to change things a bit. Our department goals are the same that they have been for the last three years. This is a continuous process for us. A) Improve employee performance and work quality. B) Increase customer satisfaction. C) Improve response time to a customer work order. D) Improve employee morale. We wanted our effectiveness and efficiency to improve. In order to accomplish our goals and have the department operate at a high level of service we changed the leadership style. We basically share power and decision making with them. I am most proud of our employees and the way they responded. (Servant Leadership) Each employee has taken ownership of their position and allowed the department to improve without hiring the level of supervision back. We needed the employees to become more autonomous, wiser and free to make their own decisions. We added 70 additional employees when the Street Dept. joined Dan has been very generous Also the great working relationship with all of the department heads has been a huge asset when solving problems. They have done that and more. Our customer service is exceptional. Our response time to a work order used to be 1 week , now it is within 24 hours and most of the time the same day. When we took over we had 72 work orders in our system and now we seldom have over 15. On average we handle 3000 work orders a year. When we took over our custodians handled roughly 15,000 sq ft now they handle 20,000 which is the industry standard. 1) Three most important projects completed in 2015 A) New HVAC units in fire stations 1, 7, & 8. B) Installation of new fire and burglary alarm panels. C) Successful addition of two ADA coordinators for the City. D) Successful assimilation of the Long Center into Facilities w/o additional personnel. E) Starting up new safety committee in Street and Sanitation. F) Remodeling of Police dept., Fire Station 8, Fire Station 1 in a cost efficient manner. G) Design and construction of new beet juice pumping system, instant hot water heater, and welding plug in at the Street Barn. Parking Operations Manager Kevin Harris, Parking Operations Manager gave the following Departmental Update:  one part time and three full time employees  We service approximately 1200 on street parking spaces  405 parking spaces in the garage with 284 currently rented   55surface parking spaces in the Depot and 6th street lots  We are the sales and service department for new contracts and scan cards for garage parking and city employees  Assist citizens with downtown directions and the Amtrak permits  Expanding outside of downtown to assist with neighborhood enforcement of abandoned vehicles, handicap violations, other parking code violations  Expanded area is Greenbush Street to the North, Romig Street to the South and 18th on the east to 2nd Street on the west Reports by Council: Councilman Downing thanked several city employees that came to neighborhood meetings in his district for keeping the public informed and helping them understand some of the processes. Public Comment: Lloyd Wells, 3717 Rawlings Dr. spoke regarding the negative impact the Sagamore Renovation Project is having on the businesses and requested the City have a meeting with the owners. Discussion ensued. Councilman Heide moved to adjourn, Councilman Klinker seconded. Meeting was adjourned at 7:20 PM Minutes prepared by Cindy Murray, City Clerk Complete audio of meeting available in the City Clerk’s office or at www.lafayette.in.gov