Redevelopment Commission

MINUTES OF THE LAFAYETTE REDEVELOPMENT COMMISSION MEETING March 28, 2013 Board of Works Room, City Hall 11:00 am ATTENDANCE: COMMISSIONERS: Mary Lundstrom; Jim Terry; Jos Holman; John Thieme, Jr.; and Donald J. Teder CITY OFFICIALS: Cindy Murray, City Clerk; Ed Chosnek, City Attorney; and Dennis Carson, Economic Development Director STAFF: Daniel Walker, City Planner; Margy Deverall, City Planner; Jennie Peterson, City Planner; and Nancy Hendricks, Administrative Assistant. GUESTS: Deanna Wojnar, Rockville Road, Indianapolis; Chris Wheatley, BF&S; Carly Sheets, BF&S; Michael Bennet, Milestone; Michael Silver, Rieth-Riley; Rick Pettry, Mid-States; Jennifer Hart, TBird; John Nagy, TBird; Keith O’Brien, TBird; Bob Foley, City Engineering; Chris Morisse Vizza, Journal & Courier; David DeLong, WLFI-18 Welcome and Call to Order President Mary Lundstrom welcomed everyone to the meeting, noted that a quorum was present, and opened the meeting of the Lafayette Redevelopment Commission. Approval of the minutes for the February 28, 2013 meeting John Thieme, Jr. moved to approve the minutes of the Redevelopment Commissioners meeting for January 24, 2013. Jim Terry seconded. Under discussion, it was noted that Jos Holman was not included in the attendance for the February meeting, but was actively represented in motions during the meeting. Correction was made to the official copy and the motion passed. Bid Opening for Alabama & 3rd Streetscape Project The following bid proposal submissions were opened and read aloud: Company Base bid Alternate 1 Alternate 2 Alternate 3 Alternate 4 Mid-States 1,027,842.79 81,700.00 113,600.00 111,000.00 900.00 General Milestone 832,031.26 80,000.00 89,750.00 75,300.00 750.00 Contractors Rieth-Riley 868,820.00 75,300.00 99,410.00 82,432.00 1,152.00 Construction Schutt- 1,041,865.31 76,395.10 92,423.96 76,640.24 1,434.72 Lookabill Jim Terry moved to accept the submissions and to take them under advisement. John Thieme, Jr. seconded. The motion passed. Special Bid Award meeting After discussion on a possible special meeting time for the announcement of bid award, the Commissioners agreed by consensus to announce the bid award at the April 25, 2013 regularly scheduled meeting. TBird Contract Supplement John Nagy of TBird presented the change in contract for TBird Design Services Corporation. The original contract was for demolition engineering of the Midwest Rentals site. Two changes have altered the cost: the first change was the addition of a required ALTA Survey for the Midwest Rentals site; the second change adds demolition engineering of the Queen Anne Courts site. John Nagy clarified the change in costs as follows: Total expenditure of original contract 18,587.50 Remaining balance applied to ALTA cost 3,412.50 (Actual ALTA cost $7,055.00) Original contract total $22,000.00 (Balance paid.) Contract supplement request Midwest Rentals ALTA survey 7,055.00 (3,412.50 applied to original contract) (3,642.50 balance due) Queen Anne ALTA survey 7,000.00 Erosion control and Contract Procurement 10,000.00 $24,055.00 (20,642.50 contract balance) John Thieme, Jr. moved to approve the contract supplement for TBird Design and Services. Jim Terry seconded. The motion passed. Permission to advertise demolition at Midwest Rental and Queen Anne sites Dennis Carson presented the request for demolitions contractors. There are three formats for bid proposals to be submitted. One is for the demolition of the Midwest Rental site. A second is for the demolition of the Queen Anne Court site. The third is for demolition of both sites. Bid proposals will be received and opened at the April 25, 2013 meeting of the Lafayette Redevelopment Commission. Jim Terry moved to grant permission to advertise for bids. Jos Holman seconded. The motion passed. Director’s Report Dennis Carson reported that the Consolidated TIF declaratory resolution passed Area Plan Commission by their resolution, and now goes to City Council for a final vote before returning to the Lafayette Redevelopment Commission for the confirming resolution. The Concord Road to US52 project goes to Milestone, whose bid came under the engineer’s estimate. Work on that project is slated for April 1 through November 15. Christopher Burke Engineering has been awarded a contract with the city for developing a Master Plan for the Upper Berolwitz area (borders at McCarty Lane and Veterans Memorial Parkway). The master plan will cover water, sewer, roads, and drainage infrastructure. Jim Terry moved to accept the director’s report. John Thieme, Jr. seconded. The motion passed. Approve March claims Jos Holman moved to approve $75,026.25 in claims for payment. John Thieme, Jr. seconded. The motion passed. Public Comment/ Adjournment Mary Lundstrom invited comment from the public. Hearing none, Jim Terry moved to adjourn. John Thieme, Jr. seconded. The meeting adjourned. Respectfully submitted, Nancy Hendricks, Recording Secretary Approved, _____________________________________________________ Secretary, Lafayette Redevelopment Commission