Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 2, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 2, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress and Ron Shriner. Absent: Gary Henriott Ed Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the March 26, 2013 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Community Development Aimee Jacobsen, Community Development Director, asked the Board to hear Amendment #2 first due to waiting for Al Davis from Lafayette Housing Authority to arrive. Amendment #2-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2010-2011 Building for Hope Mrs. Jacobsen presented to the Board and recommended approval of Amendment #2-Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2010-2011 Building for Hope. This agreement extends the timeframe to complete the remaining home to June 30, 2013. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Lafayette Housing Authority 2012-2013 Tenant Based Assistance Program Mrs. Jacobsen presented to the Board and recommended approval of Amendment #1-Agreement between Lafayette Housing Consortium and Lafayette Housing Authority 2012-2013 Tenant Based Assistance Program. This amendment allows the Housing Authority to use an additional $37,203.00 funding to assist up to six (6) additional families under the 2012 program. The total budget for this amended contract is in the amount of $87,203.00. Al Davis, Lafayette Housing Authority Representative, stated that the families are selected from a waiting list that also undergoes a background check and a portion of their income goes towards the monthly rent. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 2, 2013 Page 2 Purchasing Declaration of Surplus Property-Fire Department Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a (FD3) 1992 KME Firefox Triple Combination Pumper; Vin #: 1K9AF4286NNO58452. Mr. Morrissey stated that once the new fire trick arrives this vehicle be declared surplus. Mrs. Murray asked if the fire truck is still is service. Steve Butram, Deputy Fire Chief, stated that the Fire Department is still currently using this vehicle and will be used until the time it’s deposed. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $739,470.37. Mrs. Murray asked what the ‘Public Agency Training/The 5 Stages of Interview and Interrogation’ line item was for. Mr. Jones stated that is was a seminar for two (2) Fire Inspectors. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Candlelight Vigil Mrs. Murray presented to the Board and recommended approval of a Special Event Request for a Candlelight Vigil to be held on April 16, 2013 from 7:00pm-8:00pm at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Hamm Wedding & Reception Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Hamm Wedding and Reception to be held on October 11, 2013 from 7:00am-3:00pm at Riehle Plaza and the Big 4 Depot Community Room. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Banner Request-Round the Fountain Art Fair Mrs. Murray presented to the Board and recommended approval of a Banner Request for the ‘Round the Fountain Art Fair. The banner will be hung across Main Street from May 4-28, 2013. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety April 2, 2013 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.