Tippecanoe Co. Local Environmental Finance Board

TIPPECANOE COUNTY LOCAL ENVIRONMENTAL RESPONSE FINANCING BOARD July 31, 2012 The Tippecanoe County Local Environmental Response Financing Board met on Tuesday July 31, 2012 at 1:30 p.m. in the City Council Chambers of Lafayette City Hall. Present were: John Knochel, John Dennis, Tony Roswarski, Kevin Underwood, Lon Heide and Zach Beasley. Tony Benton, Attorney from Stuart & Branigin, was also present. MINUTES Mr. Dennis moved to approve the minutes of the April 24, 2012 meeting as submitted. Mr. Beasley seconded. Motion carried. READING AND SIGNING OF CLAIMS The following Claims (all with attached documentation) were presented to the Board for payment: • A claim from Keramida Environmental for consulting services in the amount of $61,290.08. Mr. Beasley moved for approval. Mr. Roswarski seconded. Motion carried. • A claim from Keramida Environmental for consulting services in the amount of $14,428.13. Mr. Beasley moved for approval. Mr. Roswarski seconded. Motion carried. • A claim from Keramida Environmental for consulting services in the amount of $46,975.40. Mr. Beasley moved for approval. Mr. Roswarski seconded. Motion carried.. • A claim from Keramida Environmental for consulting services in the amount of $20,630.31. Mr. Beasley moved for approval. Mr. Roswarski seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $560.00. Mr. Dennis moved for approval. Mr. Heide seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $688.80. Mr. Dennis moved for approval. Mr. Heide seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $80.00. Mr. Dennis moved for approval. Mr. Heide seconded. Motion carried. • A claim from Indiana Department of Environmental Management for services provided in the amount of $14,810.88. Mr. Roswarski moved for approval. Mr. Dennis seconded. Motion Carried • A claim from Waste Management for services provided in the amount of $8,000.00. Mr. Beasley moved for approval. Mr. Dennis seconded. Motion Carried. REPORTS Mr. Benton stated that he has prepared an Amendment to the contract with Keramida that will extend the contract two (2) years. The only change to the contract is an addition of a $20 fuel charge. Mr. Benton T.E.R.F. Board July 31, 2012 Page 2 stated that there will be another all-hands session at the landfill that includes Region 5, IDEM, Keramida and Stuart & Branigin. OLD BUSINESS There was none. NEW BUSINESS Vicki Keramida stated that the landfill tour went well with a great turnout. Mrs. Keramida spoke about the tour and the reuse efforts. The dry weather has taken a toll on the landfill with an uncontrollable grass fire that started due to work that had to been done. The fire damage consumed about one (1) acre of land. Mrs. Keramida stated that the dry weather also caused the wetlands to dry up which resulted in a large number of dead fish. Mrs. Keramida stated that Keramida submitted the annual groundwater report to IDEM with no issues with the groundwater. They have stopped work on the leachate extraction wells due to the fire that occurred and wet conditions arise. Keramida is doing internal engineering to see if the leachate storage tank system leak cost can be less than the prices submitted in a recent bid for the work. Mrs. Keramida stated that the methane extraction system has 35 flares which are over ten (10) years old have required recent maintenance. With the Boards approval, Keramida is replacing 20 flares before the end of this fall. Mrs. Keramida stated that the landfill cap is fine, the groundwater monitoring system is fine and the wetlands are fine. Keramida has been communicating with the EPA and IDEM, which has resulted in a partnership with the State of Indiana and together will be talking to the EPA. The meeting will include Tom Bloom (EPA), Linda Kern (EPA), Kevin Herron (IDEM), Bruce Palin (IDEM), Peggy Dorsey (IDEM), Keramida and Stuart & Branigin. Mrs. Keramida stated that over the years Keramida has done several things to cut down the operational costs including the recent cut of reducing the amount of time Keramida is present at the landfill. IDEM would like for Keramida to revise the current operational plans to get IDEMs initial approval. Keramida has a table of activities that really reflects what Keramida is doing up to this point. Mrs. Keramida stated that on the fence line to the west and north there are trees growing which are technically outside the property line. Keramida does not have the right to trim trees or clean in addition to making some maintenance activities harder and more time consuming. Mr. Benton will get the access agreements prepared for the fence line tree trimming, cutting and trash pick-up. The tree trimming and cutting cost estimates are between $10,000-$12,000. Keramida is going to competitively bid the work with local vendors. The adjacent property owner is the CSX Railroad. Mr. Benton stated that he contacted the CSX Road Master last week regarding the right-of-way access. Mr. Dennis moved to authorize Keramida to secure the access to tree trimming and cleaning of the property. Mr. Underwood seconded. Motion Carried. PUBLIC COMMENT There was none. ADJOURN With no further business to come before the Board, Mr. Beasley moved to adjourn. Mr. Heide seconded. Motion carried. The time being 1:52 pm T.E.R.F. Board July 31, 2012 Page 3 John Knochel T.E.R.F. Board Chairman Minutes written by Mindy Miller, 1st Deputy Clerk, City of Lafayette. A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.