BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Wednesday, June 2, 2021 7:00 PM Agenda Page PERSONS ENTERING THE LAKE BARRINGTON VILLAGE HALL ARE REQUIRED TO WEAR FACE MASKS UNLESS THEY ARE FULLY VACCINATED. In light of the new CDC guidance as summarized below, the President and Board of Trustees of the Village of Lake Barrington will again, beginning with their regular meeting of June 2, 2021, conduct Village Board meetings in person. Persons desiring to attend any such in- person meetings will be required to observe all CDC guidelines as currently apply to them. On May 13, 2021, the Center for Disease Control (“CDC”) updated its guidelines for fully- vaccinated people. CDC Director Dr. Rochelle Walensky said on Thursday, May 13, 2021, at a White House COVID-19 briefing that“Anyone who is fully vaccinated can participate in indoor and outdoor activities, large or small, without wearing a mask or physical distancing. If you are fully vaccinated, you can start doing the things that you had stopped doing because of the pandemic.” In summary, the CDC has said: · that fully-vaccinated people no longer need to wear a mask or physically distance in any setting, except where otherwise required by applicable laws, rules, and regulations · that fully-vaccinated people can refrain from testing following a known exposure · that anyone who is vaccinated but develops symptoms should mask up and get tested However, the CDC has warned that there is always a chance the pandemic situation could worsen and the nation then may need to return to some or all of the earlier CDC’s guidance. In such event, the Village Board reserves the right to re-institute fully remote public meetings in accordance with the applicable laws and the then applicable CDC guidelines. 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Jim Thompson, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - May 4, 2021 Page 1 of 4  B. Minutes of the Board of Trustees Meeting - May 4, 2021 Recommended Action: Motion to Approve the minutes, in block, items 4 A and B above. (voice vote) 5. PRESIDENT'S REMARKS (President Richardson) A. MS4 Presentation - Gewalt Hamilton B. Policy Planning and Board Committee Assignments 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. BACOG DESIGNATED REPRESENTATIVE Summary: Trustee Perkins has agreed to represent the Village at BACOG meetings as a Designated Alternate, allowing her to vote on behalf of the Village when President Richardson cannot attend. Recommended Action: Motion to approve Resolution 2021-R-___, a resolution appointing Trustee Susie Perkins as its Designated Alternate to the BACOG Executive Board. B. BACOG PROPOSED BUDGET Summary: The BACOG Executive Board has met and prepared their budget and dues. They are seeking approval from members at this time. Recommended Action: Motion to approve the recommended FY2021-22 BACOG Budget C. 2021 RESURFACING PROGRAM CONTRACT AWARD Summary: In April a contract was issued to HR Green for design and construction engineering services for the 2021 resurfacing program. We included Flint Dr., Vista Ln., Lakeview Dr., and Old Barrington Court in the engineering. Recommended Action: Motion to allow the Village Administrator to execute a contract with Arrow Road Construction Company, in an amount not to exceed $498,888.27. Further, authorize the Page 2 of 4  Village Administrator to expend a contingency amount of up to 10% ($49,888.83) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. D. AERATION FOR VILLAGE POND Summary: Integrated Lakes Management has been treating the Village pond at 23872 N. Kelsey Road and recommended last year that we consider aeration of the pond for better pond health. The item was included in the Village's FY2022 budget. Recommended Action: Motion to allow the Village Administrator to execute a contract with ILM for a compressor system and to authorize the Village Administrator to execute the necessary documents. E. CONCERT AT FREIER FARM Summary: The Community Relations Committee led by Trustee Thompson has planned free concerts at Freier Farm on Thursday, July 15 and August 19 from 6 p.m. to 9 p.m. Comstock Lode, a country-western band will perform on July 15, and Kevin Purcell and the Nightburners are returning on August 19 to rock and roll. Recommended Action: Motion to approve the Temporary Use Special Event Application and Class K Special Temporary License for the concerts at Freier Farm on July 15 and August 19, 2021. Recommended Action: Motion to approve Items 7.A. through 7. E. as stated in the Recommended Action of the Consent Agenda. (roll call vote) 8. TREASURER'S REPORT A. Approve the Financial Statements as of April 30, 2021. B. Pay Bills in the amount of $214,735.06 as Listed on the Accounts Payable Warrant “A” Dated June 2, 2021. C. Pay Bills in the amount of $ ___ as Listed on the Accounts Payable Warrant “B” Dated___ 9. ADMINISTRATOR'S REPORT A. T-Mobile Lease B. Potential Railroad Merger 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. COVID -19 Response Task Force (Trustee Burke) B. Branding and Communications (T. Van Ryne) C. Veterans Affairs & Special Events (J. Thompson) D. Economic Development (A. Burke) E. External Relations (K. Richardson) F. Finance, Human Resources & Administration (R. Hayes) G. Infrastructure & Open Space (S. Perkins) Page 3 of 4  H. Public Safety (J. Schaller) 12. OLD BUSINESS A. ELECTRICAL AGGREGATION AGREEMENT Summary: In May, the Board directed the Administrator to execute a contract with NIMEC to enter into a consulting contract for electrical municipal aggregation. NIMEC has solicited bids on the Village's behalf, and a recommendation will be made at the June 2nd Board meeting. Recommended Action: Motion to allow the Village Administrator to execute a contract with __________ to enter into a Master Power Supply Agreement and to authorize the Village Administrator to execute the necessary documents. 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS A. LAUTERBACH & AMEN PROPOSAL Summary: A proposal was solicited from Lauterbach & Amen, the current Village auditors, for financial and accounting services. If engaged, the Village would seek an alternate auditor next year. Recommended Action: Motion to allow the Village Administrator to execute a professional services contract with Lauterbach & Amen, LLP, for the Village Accountant position as outlined in the attached proposal, and to execute the necessary documents. (Roll call vote) 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (Roll Call Vote) 18. OTHER 19. ADJOURNMENT (Voice Vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Karen Daulton Lange, at (847) 381-6010 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4