BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, May 2, 2023 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us02web.zoom.us/j/86273220412 Meeting ID: 862 7322 0412 One tap mobile - (312) 626-6799 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting - April 4, 2023. Recommended Action: Approve the minutes, items 4 A above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Resolution recognizing Karen Daulton Lange for her Service to the Village B. Belle Rossman - Proclamation C. Jewish American Heritage Month - Proclamation 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 4 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. BUILDING PERMIT PROCESS CONSULTANT Summary: The current building permit software portal is great on the customer side, but difficult and cumbersome on the back-end, resulting in more time needed by staff to process building permits. After numerous discussions with various consultants and vendors, Staff is recommending Chalmers St. Consulting to develop an improvement plan for our Building Permit process. Recommended Action: Motion to approve an agreement with Chalmers St. Consulting in an amount not to exceed $17,800 and authorize the Village Administrator to execute the necessary documents. B. COMPENSATION OF VILLAGE ADMINISTRATOR Summary: In February the Village Board approved an Employment Agreement with the Village Administrator that included recommended compensation in the month of May prior to her retirement. Recommended Action: Motion to Approve Ordinance No. 2023-O-11, an Ordinance regarding the Village Administrator's compensation. C. CONSIDERATION OF A RESOLUTION REGARDING CLOSED SESSION MINUTES AND AUDIO RECORDINGS Summary: The Village of Lake Barrington is mandated by law to semi-annually review closed session minutes. Audiotapes older than 18 months may be destroyed upon Resolution. The Village Attorney has reviewed these minutes and his recommendations are reflected in said Resolution. Recommended Action: Motion to pass Resolution No. 2023-R-06, a Resolution Regarding the Release of Closed Session Minutes. D. FIDELITY CONSULTING AGREEMENT FY24 Summary: The Village has retained Fidelity Consulting since 2008 to perform lobbying services in the State of Illinois pertaining to the interests of the Village, including its environmental, water quality, and transportation policies. Recommended Action: Motion to approve Resolution No. 2023-R-07, a Resolution to extend the term of a service agreement with Fidelity Consulting Group, LLC, to April 30, 2024, and authorize the Village Administrator to execute the necessary documents. Page 2 of 4  Recommended Action: Motion to approve Items 7. A. through 7. D. as stated in the Recommended Action of the Consent Agenda (roll call vote) 8. TREASURER'S REPORT A. Approve the Financial Statements as of March 31, 2023. B. Pay Bills in the amount of $153,027.80 as Listed on the Accounts Payable Warrant “A” Dated May 2, 2023. C. Pay Bills in the amount of $204,496.05 as Listed on the Accounts Payable Warrant “B” Dated May 2, 2023. Recommended Action: Motion to approve, in block, items 8 A-C above. (roll call vote) D. FY2024 APPROPRIATION ORDINANCE AND FINANCIAL PLAN Summary: Staff has completed the Fiscal Year 2024 Financial Plan previously reviewed by the Village Board and Finance Committee. Also provided is the FY2024 Appropriation Ordinance. Recommended Action: Recommended Actions in Block: Public Hearing: 1) Motion to open a public hearing regarding the Appropriation Ordinance for the Fiscal Year Ending April 30, 2024. 2) Witnesses are sworn in. Opportunity for Public Comment. 3) Motion to close a public hearing regarding the Appropriation Ordinance for the Fiscal Year Ending April 30, 2024. Acceptance of FY2024 Financial Plan Motion to accept the Fiscal Year 2024 Financial Plan, Certified Statement of Revenues, and Fiscal Policies. Consideration of an Appropriation Ordinance Motion to pass Ordinance No. 2023-O-12, an Appropriation Ordinance for Fiscal Year ending April 30, 2024. (roll call vote) 9. ADMINISTRATOR'S REPORT A. ITEP Grant – Fetherling Park B. Other 10. CLERK'S REPORT A. None. 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) Page 3 of 4  D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS A. ELECTRICAL AGGREGATION AGREEMENT 2023 Summary: For the past three years, the Village has participated in an Electrical Aggregation program to offer our residents reduced rates on green energy. The term ends in August, and Illinois Aggregation Consultants has solicited bids on the Village's behalf for Board consideration to extend the program. Recommended Action: Motion to allow the Village Administrator to execute a ____-year EPA green energy option contract with _________________, and to enter into a Master Power Supply Agreement, and to authorize the Village Administrator to execute the necessary documents. 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Karen Daulton Lange, at (847) 381-6010 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4