BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, March 4, 2025 7:00 PM Agenda The Village Board Meeting will take place at 200 S. Hough Street, Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/89142382135?pwd=g1RMijUPFjmaoMSKd2ogAJqBweryOw.1 Meeting ID: 891 4238 2135 Passcode: 611050 --- One tap mobile +13126266799,,89142382135#,,,,*611050# US (Chicago) 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting on January 14, 2025. Recommended Action: Approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Proclamation - Earl Carpenter B. Annual MS4 Presentation - Karolina Cho, Gewalt Hamilton Associates, Inc. 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Page 1 of 4 Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF AN ORDINANCE PROPOSING THE ESTABLISHMENT OF SPECIAL SERVICE AREA NUMBER SIXTEEN IN THE VILLAGE OF LAKE BARRINGTON. Summary: At the December 3, 2024 Village Board Meeting, the Village Board approved a Memorandum of Understanding for the Dedication of Certain Roadways within the Northpointe Subdivision to the Village of Lake Barrington. The next step in the process is for the Village Board to adopt an Ordinance Proposing the Establishment of Special Service Area (SSA) Number 16 in the Village of Lake Barrington. Recommended Action: Motion to approve Ordinance No. 2025-O-02, an Ordinance Proposing the Establishment of Special Service Area Number Sixteen In The Village of Lake Barrington. B. CONSIDERATION OF AN ORDINANCE ESTABLISHING THE COMPENSATION FOR THE VILLAGE ADMINISTRATOR EFFECTIVE JANUARY 1, 2025. Summary: Employee evaluations were conducted in December. Trustee Hayes and I met to review my evaluation, and this was shared with the Village Board in Executive Session at the January meeting. The recommended salary adjustment would be retroactive to January 1, 2025. Recommended Action: Motion to approve Ordinance No. 2025-O-03, an Ordinance Establishing the Compensation for the Village Administrator Effective January 1, 2025. C. CONSIDERATION OF AN ORDINANCE REGARDING COMPENSATION OF VARIOUS APPOINTED OFFICERS AND/OR POSITIONS OF EMPLOYMENT OF THE VILLAGE. Summary: Employee evaluations and compensation run on a calendar year. In December 2024, employee evaluations were conducted and salary adjustments were recommended. The proposed increases would be retroactive to January 1, 2025. Recommended Action: Motion to approve Ordinance No. 2025-O-04, an Ordinance Regarding Compensation of Various Appointed Officers and/or Positions of Employment of the Village. D. CONSIDERATION OF A RESOLUTION FOR IMPROVEMENT BY THE MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE IN THE AMOUNT OF $443,006.00 FOR THE MFT FUNDING FOR THE 2025 ROADWAY RESURFACING PROGRAM. Summary: Page 2 of 4  The 2025 Roadway Resurfacing Program will be funded using Motor Fuel Tax (MFT) Funds. One of the requirements by IDOT is that the Municipality adopt a Resolution that includes the funding amount for the project. Recommended Action: Motion to approve Resolution No. 2025-R-01, a Resolution for Improvement by the Municipality Under the Illinois Highway Code in the Amount of $443,006.00 for the MFT Funding for the 2025 Roadway Resurfacing Program. E. CONSIDERATION OF AWARDING A CONTRACT TO PETER BAKER AND SON CO. OF LAKE BLUFF, ILLINOIS IN THE AMOUNT OF $342,887.15 FOR THE 2025 STREET RESURFACING PROGRAM. Summary: The Village received six bid proposals for the construction of the 2025 Road Program at the bid opening that was held on February 28, 2025. The bid package consisted of resurfacing the streets in the Wedgewood Estates Subdivision. Recommended Action: Motion to award a contract with Peter Baker & Son Co. of Lake Bluff, IL in an amount not to exceed $342,887.15. Further, authorize the Village Administrator to expend a contingency amount of up to 10% ($34,288.72) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. F. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7. A. through 7. E. as stated in the Recommended Action of the Consent Agenda. 8. TREASURER'S REPORT A. Annual Investment Report - Matt Bernardi B. Approve the Financial Statements as of January 31, 2025. C. Pay Bills in the amount of $300,084.20 as Listed on the Accounts Payable Warrant “A” Dated March 4, 2025. D. Pay Bills in the amount of $127,866.57 as Listed on the Accounts Payable Warrant “B” Dated March 4, 2025. E. Pay Bills in the amount of $225.40 as Listed on the Accounts Payable Warrant “C” Dated March 4, 2025. Recommended Action: Motion to approve, in block, items 8. B. - E. above. (roll call vote) 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) Page 3 of 4  E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. SECOND OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 4 of 4