BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, April 8, 2025 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/88039805525?pwd=r4tNnrg7zM8gqEvuBRjuKIgmtFoaj5.1 Meeting ID: 880 3980 5525 Passcode: 701603 One tap mobile +13126266799 US (Chicago) 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting on March 4, 2025. Recommended Action: Approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Richardson) A. Eleanor Sweet McDonnell - Village President, Village of North Barrington B. Dan Nichols - Proposed Music Studio at 28039 W. Northpointe Parkway. C. Bill Bishop - President of the Veterans of LBS D. Dearyan Wedding - Special Use Temporary Event E. Jewish American Heritage Month Proclamation 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON AGENDA ITEMS Page 1 of 5 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT TO AMEND THE TERM OF LOBBYING SERVICES AGREEMENT WITH FIDELITY CONSULTING GROUP, LLC RELATIVE TO THE VILLAGE'S ENVIRONMENTAL AND WATER QUALITY POLICY AND TRANSPORTATION POLICY. Summary: The Village has retained Fidelity Consulting since 2008 to perform lobbying services in the State of Illinois pertaining to the interests of the Village, including its environmental, water quality, and transportation policies. Recommended Action: Motion to approve Resolution No. 2025-R-02, A Resolution Approving and Authorizing the Execution of an Agreement to Amend the Term of Lobbying Services Agreement with Fidelity Consulting Group, LLC Relative to the Village's Environmental and Water Quality Policy and Transportation Quality. B. CONSIDERATION OF A RESOLUTION REALLOCATING 2025 VOLUME CAP TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS. Summary: Lake County Partners contacts home rule communities in Lake County every year to request a pooling together of the volume cap to ensure the best use of our collective Private Activity Bond Allocation. Recommended Action: Motion to Approve Resolution 2025-R-03, a Resolution Reallocating 2025 Volume Cap to the Village of Buffalo Grove, Illinois. C. CONSIDERATION OF A RESOLUTION ESTABLISHING A VILLAGE "INFRASTRUCTURE FUND" AND PROVIDING FOR AND AUTHORIZING THE TRANSFER OF FUNDS OF THE VILLAGE FROM THE VILLAGE'S "GENERAL FUND" ACCOUNT TO THE VILLAGE'S NEW "INFRASTRUCTURE FUND" ACCOUNT FOR THE BENEFIT OF THE VILLAGE. Summary: At the end of FY2025, Village staff recommends that the Village Board adopt a Resolution forming a new Village Fund: the Infrastructure Fund. This Resolution will also authorize the transfer of $300,000 from the General Fund to this new Fund. This Fund will cover any expenses having to do with the repair or construction of Village infrastructure such as: roads, bridges, and other capital projects. Page 2 of 5  Recommended Action: Motion to approve Resolution No. 2025-R-04, a Resolution Establishing a Village "Infrastructure Fund" and Providing for and Authorizing the Transfer of Funds of the Village from the Village's "General Fund" Account to the Village's New "Infrastructure Fund" Account for the Benefit of the Village. D. CONSIDERATION OF AN ORDINANCE AMENDING THE LAKE BARRINGTON VILLAGE CODE SECTION 2-3-6 "CLASSIFICATION OF LICENSES". Summary: The Village of Lake Barrington Village Code lists out the different classifications of Liquor Licenses and the number of licenses in each classification. If a business closes, or chooses to no longer sell liquor, the Village Board is required to amend the Village Code to reduce the number of Liquor Licenses in that particular classification. Recommended Action: Motion to Approve Ordinance No. 2025-O-05, an Ordinance Amending the Lake Barrington Village Code Section 2-3-6 "Classification of Licenses". E. CONSIDERATION OF AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MAC STRATEGIES GROUP, INC. TO PROVIDE CERTAIN CONSULTING SERVICES TO THE VILLAGE. Summary: The Village has retained Mac Strategies Group since 2015 to perform services that include assessing the Village's communications plans/tools on an ongoing basis, assuring information is provided to the public, assuring information is provided to the media on issues related to economic development, assisting with the Village newsletter and other related services. Recommended Action: Motion to approve Ordinance No. 2025-O-06, an Ordinance Approving and Authorizing the Execution of an Agreement with Mac Strategies Group, Inc. to Provide Certain Consulting Services to the Village. F. CONSIDERATION OF AN INTERGOVERNMENTAL AGREEMENT (IGA) BETWEEN THE VILLAGE OF LAKE BARRINGTON AND CUBA TOWNSHIP ROAD DISTRICT, LAKE COUNTY, ILLINOIS. Summary: The existing Intergovernmental Agreement (IGA) with Cuba Township terminates May 31, 2025. The current IGA provides for a monthly fee of $13,321.33. The revised IGA has a 3% increase in the monthly fee, bringing the total monthly fee to $13,720.97. This IGA holds the price steady with no increases through May 31, 2029. Recommended Action: Motion to approve an Intergovernmental Agreement Between the Village of Lake Barrington and Cuba Township Road District, Lake County, Illinois. G. CONSIDERATION OF THE PURCHASE OF HIGH SERVICE PUMP VALVES IN THE AMOUNT OF $11,892.00 FROM DORNER COMPANY OF SUSSEX, WISCONSIN. Summary: The existing high service pump valves at the water treatment plant are the original Page 3 of 5  valves and are about 25 years old. They are in need of replacement and have been budgeted for the Fiscal Year 2025 budget. Recommended Action: Motion to approve the purchase of high service pump valves in the amount of $11,892.00 from Dorner Company of Sussex, Wisconsin. H. CONSIDERATION OF A ONE-YEAR EXTENSION ENGAGEMENT LETTER WITH SELDEN FOX AND ASSOCIATES, LTD. OF OAKBROOK TERRACE, IL. Summary: In 2022, the Village entered into a three-year contract with Seldon Fox and Associates Ltd. for annual auditing services. Recommended Action: Motion to allow the Village Administrator to execute the one-year extension engagement letter with Selden Fox And Associates in the amount of $15,500.00 I. CONSIDERATION OF AN APPLICATION FOR A TEMPORARY USE - SPECIAL EVENTS FOR THE DEARYAN WEDDING CEREMONY TO BE HELD ON FRIDAY, JUNE 20, 2025, AT FREIER FARM STARTING AT 12:00 P.M. Summary: Staff received an inquiry from a couple looking to host their wedding ceremony at the gazebo at Freier Farm on Friday, June 20, 2025 starting at 12:00 p.m. The couple reported they are looking to have around thirty attendees at the event, display decorations, and amplify music for portions of the event. Recommended Action: Motion to approve the Application for a Temporary Use - Special Events for the Dearyan Wedding Ceremony to be held on Friday, June 20, 2025, at Freier Farm starting at 12:00 p.m. J. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7. A. through 7. I. as stated in the Recommended Action of the Consent Agenda. 8. TREASURER'S REPORT A. Approve the Financial Statements as of February 28, 2025. B. Pay Bills in the amount of $403,912.61 as Listed on the Accounts Payable Warrant “A” Dated April 8, 2025. C. Pay Bills in the amount of $77,887.17 as Listed on the Accounts Payable Warrant “B” Dated April 8, 2025. Recommended Action: Motion to approve, in block, items 8. A. - C. above. (roll call vote) D. CONSIDERATION OF THE FISCAL YEAR 2026 FINANCIAL PLAN. Summary: Staff has completed the Fiscal Year 2026 Financial Plan previously reviewed by the Village Board and Finance Committee. Page 4 of 5  Recommended Action: Motion to accept the Fiscal Year 2026 Financial Plan, Certified Statement of Revenues and Fiscal Policies. 9. ADMINISTRATOR'S REPORT 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (K. Richardson) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5