BOARD OF TRUSTEES

Village of Lake Barrington BOARD OF TRUSTEES Tuesday, July 1, 2025 7:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/85370934906?pwd=T7e9ZYZTq3sECg4yG6oVNzb8kj8Dnh.1 Meeting ID: 853 7093 4906 Passcode: 678446 --- Dial by your location +1 312 626 6799 US (Chicago) Meeting ID: 853 7093 4906 Passcode: 678446 1. CALL TO ORDER 2. ROLL CALL Honorable Andrew F. Burke, President Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee John M. Schaller, Trustee 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Minutes of the Board of Trustees Meeting on June 3, 2025. Recommended Action: Approve the minutes, item 4. A. above. (roll call vote) 5. PRESIDENT'S REMARKS (President Burke) A. New Village Trustee Appointment - Brenda Brainerd. Recommended Action: Motion to advise and consent to Village President Burke’s appointment of Brenda Brainerd to fill the remaining term of Village Trustee Andrew Burke. 6. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON AGENDA Page 1 of 5  ITEMS 7. CONSENT AGENDA Move to approve by omnibus vote items on the consent agenda. Illinois law permits municipalities to adopt by one single unanimous roll-call vote of the Board of Trustees and the Village President a group of designated ordinances, orders, resolutions, or motions placed together for voting purposes in a single group. Following the motion’s second, a brief discussion may be held about any designated item. If lengthier discussion or debate is needed, any Trustee or the Village President may request any item to be removed from the motion and those items will be considered during the regular course of the meeting as they appear on the agenda. All matters listed under Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion in the form listed above. There will be no further discussion of these items. If discussion is desired, that item will be removed from Consent Agenda and will be considered separately. A. CONSIDERATION OF A QUOTE FROM CUBA TOWNSHIP ROAD DISTRICT IN THE AMOUNT OF $40,760.00 FOR RESURFACING THE ROAD AT PLUM TREE AND ROUTE 14. Summary: This item was postponed at the last Board meeting, and continued to the July meeting. In November, staff at the Village of Barrington Hills, the Village of Lake Barrington, Lake County DOT and the Illinois Department of Transportation were contacted by Cuba Township Road District regarding the condition of the poorly controlled intersection at Plum Tree Road and Northwest Highway (Route 14). There had been a number of complaints from members of the community regarding several issues that make that intersection difficult to navigate. Recommended Action: Motion to approve the quote from Cuba Township in the amount of $40,760.00 for the resurfacing and signage work at Plum Tree Road and Route 14. Further, authorize the Village Administrator to expend a contingency amount up to 10% ($4,076.00) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. B. CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION OF A QUIT CLAIM DEED ON BEHALF OF THE VILLAGE OF LAKE BARRINGTON (RE: PERMANENT INDEX NUMBER 13-02-104-034). Summary: In 2001, the Village of Lake Barrington purchased the property at 22439 N. Kelsey Road, except for an approximately 1,307 square foot portion of the East six feet of the subject parcel having dimensions of approximately 250.05 feet in length and six feet in width, and identified as 22381 N. Pepper Road, Lake Barrington. The six foot parcel was intended to be retained by the property owner at 22375 N. Pepper Road. Moving forward, it is intended that the six foot parcel will be deeded over to the new property owner at 22375 N. Pepper Road. Recommended Action: Motion to approve Resolution No. 2025-R-06, a Resolution Authorizing the Execution of a Quit Claim Deed on Behalf of the Village of Lake Barrington (RE: Permanent Index Number 13-02-104-034). C. CONSIDERATION OF AN ORDINANCE AMENDING THE VILLAGE OF LAKE BARRINGTON VILLAGE CODE; RE: TITLE 1 ADMINISTRATION: SECTION 1- 10-7, "FEES, CHARGES, AND OTHER AMOUNTS PAYABLE TO THE Page 2 of 5  VILLAGE; AND TITLE 9, SUBDIVISIONS: CHAPTER 3, "GENERAL PROVISIONS". Summary: Village staff and the Village Attorney have been working together to update the applications for Rezoning, a Special Use Permit, Amending Special Use Permit, and a Zoning Variation. The current applications are several years old, some of the processes are no longer being used and the four separate applications are not consistent with one another in their language. We felt that it would simplify the process if all four applications were consistent. All of the applications list out fees that are referenced in the Village Code and these fees need to be updated as well. Recommended Action: Motion to approve Ordinance No. 2025-O-13, an Ordinance Amending the Village of Lake Barrington Village Code (Re: Title 1, Administration: Section 1-10-7, "Fees, Charges and other Amounts Payable to the Village", and Title 9, Subdivisions: Chapter 3, "General Provisions"). D. CONSIDERATION OF A PROPOSAL FROM PASILLAS PAINTING AND CARPENTRY COMPANY OF LAKE IN THE HILLS, IL IN THE AMOUNT OF $14,875.00. Summary: With the recent renovations at Village Hall due to water damage, the walls don't match the new tiles and carpeting in the Board Room, Conference Room or Community Room. Staff has reached out to a few painting companies to get quotes on repainting these areas of Village Hall. Recommended Action: Motion to approve the proposal from Pasillas Painting and Carpentry Company of Lake in the Hills, IL in the amount of $14,875.00. Further, authorize the Village Administrator to expend a contingency up to 10% (1,487.50) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. E. CONSIDERATION OF A SMOKE TESTING PROPOSAL FROM DUKES ROOT CONTROL OF SOUTH ELGIN, IL IN THE AMOUNT OF $22,000 FOR SANITARY SEWER SMOKE TESTING IN THE BUSINESS PARK. Summary: Smoke testing looks to pinpoint locations of I&I (Inflow and Infiltration) which is basically additional water that does not belong in the sewer system and can cause treatment facilities to become overwhelmed. By identifying and correcting sources of inflow and infiltration, smoke testing helps prevent sewer backups, street overflows, and unnecessary treatment costs. Smoke testing can also reveal plumbing leaks and faulty connections. The Village of Lake Barrington is looking to conduct smoke testing on its sewer system in the Business Park. Recommended Action: Motion to approve the Smoke Testing Proposal from Dukes Root Control of South Elgin, IL in the amount of $22,000.00 for Sanitary Sewer Smoke Testing in the Business Park. Further, authorize the Village Administrator to expend a contingency up to 10% ($2,200) to cover any additions or changes due to unforeseen conditions and authorize the Village Administrator to execute the necessary documents. F. CONSIDERATION OF A PROPOSAL FROM AMPS POWER SOLUTIONS OF Page 3 of 5  DOWNERS GROVE, IL IN THE AMOUNT OF $35,500 FOR THE DEVELOPMENT OF ON-SITE ENERGY RESOURCES. Summary: There have been discussions on a solar power feasibility study for the Village. The study would evaluate the technical feasibility of solar power systems in Lake Barrington. The Village has been in discussions with AMPS Power Solutions of Downers Grove, IL to conduct the study. Recommended Action: Motion to approve the proposal from AMPS Power Solutions of Downers Grove, IL in the amount of $35,500.00 for the Development of On-Site Energy Resources. Recommended Action: Motion was made by Trustee XXXX and seconded by Trustee XXXX to approve Items 7. A. through 7. F. as stated in the Recommended Action of the Consent Agenda 8. TREASURER'S REPORT A. Approve the Financial Statements as of May 31, 2025. B. Pay Bills in the amount of $168,698.37 as Listed on the Accounts Payable Warrant “A” Dated July 1, 2025. C. Pay Bills in the amount of $135,771.20 as Listed on the Accounts Payable Warrant “B” Dated July1, 2025. D. Pay Bills in the amount of $1,130.80 as Listed on the Accounts Payable Warrant “C” Dated July 1, 2025. Recommended Action: Motion to approve, in block, items 8. A. - D. above. (roll call vote) 9. ADMINISTRATOR'S REPORT A. Freier Farm Buildings Update. B. Village Hall Staffing Area Update. 10. CLERK'S REPORT 11. REPORTS OF STANDING COMMITTEES A. Branding and Communications (T. Van Ryne) B. Economic Development (A. Burke) C. External Relations (A. Burke) D. Finance, Human Resources & Administration (R. Hayes) E. Roads and Infrastructure (P. Schallmoser) F. Public Safety (J. Schaller) G. Open Space and Special Events (S. Perkins) 12. OLD BUSINESS 13. ORDINANCES 14. RESOLUTIONS 15. NEW BUSINESS 16. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD ON Page 4 of 5  NON-AGENDA ITEMS 17. CLOSED SESSION (roll call vote) 18. OTHER 19. ADJOURNMENT A motion was made by Trustee ___ and Seconded by Trustee ____ to adjourn the meeting. President Burke declared the motion as carried, whereupon the meeting adjourned at X:XX p.m. (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 5 of 5