COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, October 3, 2023 5:30 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - 2-4 September 5, 2023 COTW Minutes Recommended Action: Approve the minutes, in block, items 3 A above. (roll call vote) 4. DISCUSSION 1. Chalmers Street Presentation 2. John Ruther - NorthStar Motorsports. Consideration of an Ordinance amending the Lake Barrington Village Code section 2-3-6 "Classification of Licenses." 3. Consideration of a Professional Services Agreement with HR Green in the amount not to exceed $15,436.00 for the preliminary engineering services. surveying and wetlands investigation for the concept of the Wedgewood Trails Extension. 4. Consideration of a proposal for electrical work and directional boring at Miller Road and Wedgewood Lane in the amount of $4,645.00 by Kirby Cable Services of Pecatoncia, IL and Phone-Lines, Inc. of Wauconda, IL. 5. Sewer Rate Study - Baxter and Woodman 5. CLOSED SESSION (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 1 of 4  VILLAGE OF LAKE BARRINGTON MINUTES OF THE REGULAR MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, September 5, 2023 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, Conference Room, 23860 N. Old Barrington Road, Lake Barrington, Illinois at approximately 5:45 p.m. on September 5, 2023 (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Hayes, Perkins, Schaller, Schallmoser, Van Ryne, and President Richardson. The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: None. Staff Present: Village Administrator Sharon Peterson, Interim Executive Assistant Melissa Wiak, Building Permit Administrator Julia Powers, and Treasurer Peggy Hirsch Others Present: Village Attorney Jim Bateman Other Attendees: None 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting- August 10, 2023 BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Van Ryne to approve the minutes, item 3 A above. (roll call vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Page 2 4 1 of 3  Abstained: None Absent: None President Richardson declared the motion carried. 4. DISCUSSION A. SEPTEMBER 5, BOT AGENDA ITEMS FOR DISCUSSION 1. Chloe Goodman - Advocate Good Shepherd Hospital Smart Farm - Proposed Smart Farm Expansion Discussion. 2. Daniel Wimer - DiBi Menswear - Location Discussion. 3. Steve Ramos - LRS Waste Services Update. 4. Consideration of a Resolution Approving and Authorizing the Execution of an Agreement with Chalmers St. Consulting LLC for Professional Services Relative to Development of an Improved Building Permitting Process for the Village. 5. Consideration of a Resolution Approving and Authorizing the Execution of an Agreement with WorX Solutions for Professional Services Relative to Development of a Website/Portal for use by Residents of the Village. 6. Permitting Discussion Regarding Lake Barrington Shores. 7. Wedgewood Trails Subdivision and LCFPD Trail Access Point along Miller Road Discussion. 8. Barn Stomp! Temporary Use. 9. Pepper Park Fest Temporary Use. 10. Consideration of an Ordinance Amending the Village Code Relative to Driveways and Culverts. 11. Consideration of an Ordinance Adopting by Reference the Lake County Watershed Development Ordinance as Amended on or About July 11, 2023 and Amending Chapter 1 of Title 10 of the Village of Lake Barrington Village Code. 12. Consideration of an Ordinance Amending the Compensation of the Village of Lake Barrington Village Treasurer. 13. Consideration of Awarding a Contract to Water Well Solutions Illinois LLC of Oconomowoc, WI for the Well #1 Maintenance and Rehabilitation in the Amount of $38,774.00. Items 1-13 were detailed in the Board packet, which was then reviewed and discussed by the Board. Items 4 and 5 were discussed at length. Representatives from Chalmers St. Consulting LLC provided a presentation and question and answer session regarding the improved building permit process for the Village. The new process will streamline workflow and permit processes and save the Village time and money. President Richardson removed item 6 from the Board of Trustees Meeting Agenda. The remaining 12 items are on the Board of Trustees Meeting Agenda for consideration. 5. CLOSED SESSION A. Closed Session based upon 5 ILCS 120/2(c): Board of Trustees discussion relative to personnel, pending litigation and litigation that is probable or imminent. Page 3 4 2 of 3  BOARD ACTION: A motion was made by Trustee Schallmoser and Seconded by Trustee Hayes Jr. at approximately 6:49 p.m. to close that portion of this meeting open to the public, effective immediately, for the purpose of Board discussion relative to an impending government contract. Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: None President Richardson declared the motion carried. The portion of the meeting open to the public reconvened at approximately 6:57 p.m. There were no other Agenda items. 6. ADJOURNMENT BOARD ACTION: A motion was made by Trustee Hayes Jr. and Seconded by Trustee Schaller to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 6:58 p.m Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: None President Richardson declared the motion carried. Respectfully submitted, Village Clerk Page 4 4 3 of 3