COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, November 7, 2023 5:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. The Village allows public comments by members of the public who are physically present at two (2) different times during its regular Board Meetings as specified on the Agenda set forth below. Members of the public can also listen to Village Board Meetings by connecting to Zoom, but those persons calling in to listen to the meeting will not have the opportunity to submit public comments. Join Zoom Meeting https://us06web.zoom.us/j/87222043095?pwd=NzcE9LMjdTmO3cGFbuFz6qzZl7EkHi.1 Meeting ID: 872 2204 3095 Passcode: 706076 One tap mobile +1-312-626-6799 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the COTW Board of Trustees Meeting -October 3, 2023 3-6 October 3, 2023 COTW Minutes Recommended Action: Approve the minutes, in block, item 3 A above. (roll call vote) 4. DISCUSSION 1. Williams Architects - Presentation on Village Board Room Study. 2. Chalmers St. - Presentation on Building Permit Portal. 3. B&F Construction Code Services and T.P.I. Building Code Consultants Discussion. 4. Discussion on Village's Statement on Antisemitism. 5. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code; Job Descriptions Relative to the Village Treasurer and Accountant. 6. Approval of an Extension of Employee Leasing Agreement with GovTemps USA, LLC through January 31, 2024 in an Amount not to Exceed $25,000.00. 7. Consideration of an Ordinance Amending Chapter 6 "Municipal Officers and Employees" of Title 1 of the Village of Lake Barrington Village Code; Section 1-6-2, "Bond Requirements." 8. Consideration of an Ordinance Approving the Assignment to and Assumption by Porter Pepper, LLC of all Rights, Duties, and Obligations Under that Certain Special Use Granted by Village of Lake Barrington Ordinance 2000-O-12 to Permit a Dog Training Facility on the Property at 22073 N. Pepper Road, Lake Barrington, IL. 9. Aerator Towers - Clean and Repair Quotes. Page 1 of 6  10. Consideration of Awarding a Contract to Landmark Roofing Inc. of St. Charles, IL in the Amount of $31,910.75 for the Roof Replacement at the Water Plant. 11. Bernardi Securities Investor Profile and Statement of Understanding. 12. Tax Levy Resolution. 13. Consideration of an Ordinance Granting Zoning Variations; Advocate Good Shepherd Hospital, Smart Farm 450 W. Highway 22. 5. CLOSED SESSION (roll call vote) 6. CALL TO ORDER 7. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 2 of 6  VILLAGE OF LAKE BARRINGTON MINUTES OF THE REGULAR MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, October 3, 2023 1. CALL TO ORDER A Meeting of the President and Board of Trustees of the Village of Lake Barrington meeting as a Committee of the Whole was held on Tuesday, October 3, 2023 at the Village Municipal Center, 23860 N. Old Barrington Road, Lake Barrington, IL at approximately 5:33 p.m. Village Attorney Jim Bateman was appointed Recording Secretary. 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Perkins, Schaller, Schallmoser, Van Ryne, and President Richardson. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: Trustee Hayes The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Trustee Schaller Staff Present: Village Administrator Sharon Peterson (participating electronically), Village Permit Coordinator Julia Powers, and Treasurer Peggy Hirsch Others Present: Village Attorney Jim Bateman 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - September 5, 2023 BOARD ACTION: A motion was made by Trustee Burke and Seconded by Trustee Van Ryne Approve the minutes, in block, items 3 A above. (roll call vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: Trustee Schaller President Richardson declared the motion carried. Page 1 3 of 4 6 4. DISCUSSION 4.1 NEW PERMIT APPLICATION SYSTEM An extensive, detailed presentation was made via Zoom by representatives of Worx Solutions (“Worx”) and Chalmers St. Consulting, LLC (“Chalmers”), which are the two companies engaged by the Village to create an on-line system and Village portal which would be available on the Village’s website for access by Village residents and contractors to apply for Village permits and electronically download to the Village system any required documentation for review by the Village’s Permit Coordinator and/or Village Engineer, when required. At the conclusion of the presentation, the Worx and Chalmers representatives summarized the system process, stating that that the system is secure, will be available in multiple languages, would be “mobile friendly” so that it can be operated from a cell phone, and showed examples of how users would access and operate the system. The Worx and Chalmers representatives stated that there is no set date yet for launch of the proposed system and that prior to system roll-out, a focus group would be created consisting of members of the Lake Barrington community, including Lake Barrington Shores, to test and discuss the proposed system. Treasurer Hirsch and Village Permit Coordinator Powers stated that they are working on getting the focus group together. Discussion followed by President Richardson and the Village Trustees. President Richardson, the Village Trustees, and Village Treasurer Hirsch posed numerous questions to the Worx and Chalmers representatives relative to the proposed system portal, content and timing of the anticipated roll-out of the system. President Richardson, the Village Trustees present, and the members of the Village staff who were present expressed their unanimous thoughts that Village residents and contractors would find the proposed program user-friendly and convenient, although it may take some time for some Village residents who may be “technically challenged” to become comfortable with the system. Trustee Schallmoser suggested that the Village may want to consider defraying some of the cost related to development of this system by increasing permit fees. President Richardson stated that he would like to see the system active and available on the Village’s website as soon as possible. Village Attorney Bateman suggested that it might be helpful to the Lake Barrington Shores community to be able to “bundle” permit requests for such things as resurfacing of multiple driveways, installation of new water lines, and repair or replacement of decks at a particular multi- unit condominium building, or roof replacements rather than requiring Lake Barrington Shores to purchase separate permits for each residential unit. 4.2 LIQUOR LICENSE FOR RUTHER RACING, LLC d/b/a NORTHSTAR RACING Discussion followed relative to the application of Ruther Racing, LLC for a liquor license relative to the proposed expansion of the Northstar Racing business in the Industrial Park to include a gift shop which would include the sale of wine in its original package, and not the serving of wine on the premises. 4.3 WEDGEWOOD TRAILS EXTENSION OF WALKING/BIKING PATH Page 2 4 of 4 6  Village Administrator Peterson commented that the Village is waiting for cost estimates. Trustee Burke commented that depending on the final cost estimates, residents of the Wedgewood Trails subdivision may not be in favor of reimbursing the Village for its costs via the implementation of a special service area. President Richardson stated that questions have been raised as to whether the path would increase flooding in the area and/or have the potential to increase crime due to the public nature of the path and commented that before the Village embarked on the project, the Village should schedule a get-together with Wedgewood residents to get feedback on whether residents would be in favor of reimbursing the Village. President Richardson stated that this matter was tabled for discussion at another time and that the Village would prepare an update for discussion. 4.4 WEDGEWOOD LANE AND MILLER ROAD Attorney Bateman stated that when Cuba Township was doing road repairs on Wedgewood Lane, it encountered an electrical line going through the pavement on Wedgewood Lane, which electrical line provided the illumination of the entrance monuments for the Wedgewood Subdivision. Such electrical line was not in conduit and, therefore, could be considered a potential hazard and that the cost of repairing the line properly and placing it in conduit far outweighed the risk of any injury or death. He advised that the repair would require a directional bore under the roadway and feeding a new electrical line through conduit under Wedgewood Lane, and that once the repair is done properly, any substantial risk would be eliminated. He stated that a Village would not generally be found liable under the Tort Immunity Act unless the Village recklessly or wantonly disregarded a known risk. President Richardson stated that he feels that the repair should be done by the Village because the Village has been given notice about the risk. 4.5 SEWER RATE STUDY Village Treasurer Hirsch stated that the present water/sewer fund is not sustainable, that there are no reserves in the fund, and that she is getting a water rate study for the Business Park. She stated that the rates in the Business Park have been low but are higher than the rates in the neighboring Fox River Grove community. Attorney Bateman stated that the Village of Fox River Grove also serves Good Shepherd Hospital via a private sewer line, which are different circumstances from what the Village requires. Treasurer Hirsch stated that the Village will be meeting with the Village of Fox River Grove relative to this matter and that the Village has met with a potential engineer, H.R. Green. Trustee Hayes commented that there may be other contractors, including design firms, that may be able to provide an estimate for such a project. Attorney Bateman stated that the design firm for the Business Park was Strand and recommended the Village contact other firms. 5. CLOSED SESSION 6. ADJOURNMENT BOARD ACTION: A motion was made by Trustee Van Ryne and Seconded by Trustee Burke A motion was made by Trustee Van Ryne and seconded by Trustee Burke, to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at Page 3 5 of 4 6 approximately 6:55 p.m. Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: Trustee Schaller President Richardson declared the motion carried. Respectfully submitted, _____________________________ Village Clerk Page 4 6 of 4 6