COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, December 5, 2023 6:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting -November 7, 2023 2-4 November 7, 2023 COTW Minutes Recommended Action: Approve the minutes, in block, item 3 A above. (roll call vote) 4. DISCUSSION 1. Jim Crum - Van Scoyoc Associates. 2. Approve the Village Board and Plan Commission 2024 Regular Meeting Schedule. 3. ILCMA Winter Conference. 4. Consideration of an Independent Contractor Agreement with TPI Building Code Consultants, Inc. of South Elgin, IL for Building Plan Review and Inspection Services. 5. 2024 Employee Health Insurance. 6. Consideration of an Ordinance Updating the Employee Policy Manual. *Options A, B, and C will be Considered. 7. Consideration of an Ordinance Granting a Zoning Variation at the Property Located at 24477 N. Blue Aster Lane. 8. Tax Levy Ordinance. 5. CLOSED SESSION (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 1 of 4  VILLAGE OF LAKE BARRINGTON MINUTES OF THE REGULAR MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, November 7, 2023 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, 23860 N. Old Barrington Road, Lake Barrington, Illinois at approximately 5:03p.m. on November 7, 2023 (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Hayes, Perkins, Schallmoser, Van Ryne, and President Richardson. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: Schaller The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: None Staff Present: Village Administrator Sharon Peterson, Interim Executive Assistant Melissa Wiak, Building Permit Administrator Julia Powers, and Treasurer Peggy Hirsch Others Present: Village Attorney Jim Bateman Other Attendees: None 3. APPROVAL OF MINUTES A. Minutes of the COTW Board of Trustees Meeting -October 3, 2023 BOARD ACTION: A motion was made by Trustee Hayes Jr. and Seconded by Trustee Schallmoser Approve the minutes, in block, item 3 A above. (roll call vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: None Page 1 2 of 3 4  President Richardson declared the motion carried. 4. DISCUSSION A. NOVEMBER 7, BOT AGENDA ITEMS FOR DISCUSSION 1. Williams Architects – Presentation on Village Board Room Study. 2. Chalmers St. – Presentation on Building Permit Portal. 3. B&F Construction Code Services and T.P.I. Building Code Consultants Discussion. 4. Discussion on Village’s Statement on Antisemitism. 5. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code; Job Descriptions Relative to the Village Treasurer and Accountant. 6. Approval of Extension of Employee Leasing Agreement with GovTemps USA, LLC through January 31, 2024 in an Amount not to Exceed $25,000. 7. Consideration of an Ordinance Amending Chapter 6 “Municipal Officers and Employees” of Titel 1 of the Village of Lake Barrington Village Code; Section 1-6-2, “Bond Requirements.” 8. Consideration of an Ordinance Approving the Assignment to and Assumption by Porter Pepper, LLC of all Rights, Duties, and Obligations Under that Certain Special Use Granted by Village of Lake Barrington Ordinance 2000-O-12 to Permit a Dog Training Facility on the Property of 22073 N. Pepper Road, Lake Barrington, IL. 9. Aerator Towers – Clean and Repair Quotes. 10. Consideration of Awarding a Contract to Landmark Roofing Inc. of St. Charles, IL in the Amount of $31,910.75 for the Roof Replacement at the Water Plant. 11. Bernardi Securities Investor Profile and Statement of Understanding. 12. Tax Levy Resolution. 13. Consideration of an Ordinance Granting Zoning Variations; Advocate Good Shepherd Hospital, Smart Farm 450 W. Highway 22. Items1-13were detailed in the Board packet, which was then reviewed and discussed by the Board. Items 1 and 2 were discussed at length. Representatives from Williams Architects provided a scope of work for the Village Board Room renovation. Chalmers St. Consulting LLC provided a presentation and question and answer session regarding the improved building permit process for the Village. President Richardson removed items 4 and 6 from the Board of Trustees Meeting Agenda. Item 4 will be discussed at a later Board of Trustees meeting. The remaining 11 items are on the Board of Trustees Meeting Agenda for consideration. 5. CLOSED SESSION None. Page 2 3 of 3 4 6. ADJOURNMENT BOARD ACTION: A motion was made by Trustee Schallmoser. and Seconded by Trustee Perkins to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 6:47 p.m Upon roll call the vote was: Ayes:President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays:None Abstained: None Absent:None President Richardson declared the motion carried. Respectfully submitted, _____________________________ Village Clerk Page 3 4 of 3 4