COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, January 2, 2024 6:00 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - December 5, 2023. 2-3 December 5, 2023 COTW Minutes Recommended Action: Approve the minutes, in block, item 3 A. above. (roll call vote) 4. DISCUSSION 1. Chalmers St. Statement of Work (SOW) #3. 2. Discussion on Additional Work on Website and Database with Worx Solutions for Building Permitting Software. 3. Consideration of an Ordinance Amending the Village Code Section 2-3-6 "Classification of Licenses." 4. Consideration to Appoint Rebekah Harrington for the position of Village Clerk/Executive Assistant. 5. CLOSED SESSION Motion to Adjourn to Executive Session Based Upon 5 ILCS 120/2(c): Board of Trustee's Discussion Relative to Village Personnel. (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 1 of 3  VILLAGE OF LAKE BARRINGTON MINUTES OF THE REGULAR MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, December 5, 2023 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, Conference Room, 23860 N. Old Barrington Road, Lake Barrington, Illinois on December 5, 2023 (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Hayes, Perkins, Schaller, Schallmoser, and President Richardson. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: Burke The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Van Ryne Staff Present: Village Administrator Sharon Peterson and Treasurer Peggy Hirsch Others Present: Village Attorney Rebecca Bateman Alexopoulos Other Attendees: None 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting -November 7, 2023 BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Perkins Approve the minutes, in block, item 3 A above. (roll call vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: None President Richardson declared the motion carried. Page 2 of 3 4. DISCUSSION 1. Jim Crum - Van Scoyoc Associates. 2. Approve the Village Board and Plan Commission 2024 Regular Meeting Schedule. 3. ILCMA Winter Conference. 4. Consideration of an Independent Contractor Agreement with TPI Building Code Consultants, Inc. of South Elgin, IL for Building Plan Reviews and Inspection Services. 5. 2024 Employee Health Insurance. 6. Consideration of an Ordinance Updating the Employee Policy Manual. *Options A, B, and C will be considered. 7. Consideration of an Ordinance Granting a Zoning Variation at the Property Located at 2477 Blue Aster Lane. 8. Tax Levy Ordinance. Items 1-8 were detailed in the Board packet, which was then reviewed and discussed by the Board. Item 1 was discussed at length, Jim Crum from Van Scoyac Associates presented an update to the Board on the status of the funding for the Flint Creek Watershed feasibility study through the U.S. Army Corps of Engineers. The remaining seven items are on the Board of Trustees Meeting Agenda for consideration. 5. CLOSED SESSION None. 6. ADJOURNMENT BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Perkins A motion was made by Trustee Schaller and seconded by Trustee Perkins, to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 7:05 p.m. Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: None President Richardson declared the motion carried. Respectfully submitted _________________________ Village Clerk Page 3 of 3