COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, September 3, 2024 5:30 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - August 6, 2024. 3-7 8-6-2024 COTW Minutes Recommended Action: Approve the minutes, item 3. A. above. (roll call vote) 4. DISCUSSION A. Re-Cap of Public Emergency Situation on August 20, 2024. B. 24331 N. Kelsey Road - Elaine Warren; Interested in Being Annexed into the Village. C. Discussion on Natural Gas Generator for Village Hall. 8 lake barrington D. Bench Memorial Program Discussion. E. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code; Title 6, "Public Ways and Public Property": Section 6-3-11, "Owner to Maintain Parkways and Ditch: Cutting of Weeds and Grasses in Adjacent Rights-of-Way", Title 7, "Building Regulations": Section 7-3-8, "Property Maintenance Code Adopted"; and Title 11, "Trees and Plants": Section 11-3A-1, "Weeds Declared a Nuisance; Height Restriction". F. Pepper Park Fest. G. Consideration of an Ordinance Granting a Special Use Permit to Permit the Establishment, Maintenance, and Operation of an Illuminated Digital Ground Sign with Changing or Moving Display and Granting Variations from Title 8, "Zoning", for the Property at 28662 W. Northwest Highway, Lake Barrington, IL. H. Consideration of a Resolution Regarding Cash Bond Forfeitures. I. Consideration of an Ordinance Amending the Lake Barrington Village Code Section 2- 3-2, "Definitions", of Chapter 3, "Liquor Control and Tobacco Regulations", of Title 2, "Business and License Regulations", Paragraph J, "Classification of Licenses", of Chapter 3, "Liquor Control and Tobacco Regulations", of Title 2, "Business and License Regulations", Paragraph X, "Alcoholic Liquor", of Section 6-1-2, "General Provisions", of Chapter 1, "Use of Village Properties and Facilities", of Title 6, "Public Ways and Public Property". J. Consideration of a Class K Liquor License for KRH Unlimited Inc. for the Barn Stomp Page 1 of 8  and Brews Event on October 5, 2024. K. Barn Stomp and Brews. 5. CLOSED SESSION (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 2 of 8  VILLAGE OF LAKE BARRINGTON MINUTES OF THE SPECIAL MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, August 6, 2024 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, Board Room, 23860 N. Old Barrington Road, Lake Barrington, Illinois on Tuesday, August 6, 2024 at 5:31 p.m. (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Hayes (President Pro Tem), Perkins, Schaller, Schallmoser, and Van Ryne. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: None. The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: President Richardson and Trustee Burke. Staff Present: Village Administrator Sharon Peterson, Village Clerk Rebekah Harrington and Treasurer Peggy Hirsch. Others Present: Village Attorney Becky Alexopoulos. Other Attendees: Build our Preserve Advocates: Nick Sauer, Sam Oliver, Karen Daulton Lange, Kathlene Leitner, Barb Cragan, Bruce Sauer, Janice Sauer, and Courtney. 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting June 10, 2024. BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Schallmoser Approve the minutes, item 3 A above. (roll call vote) Upon roll call the vote was: Ayes: Trustee Perkins, Trustee Schaller, Trustee Hayes Jr., Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Page 1 of 5 Page 3 of 8  Absent: President Richardson and Trustee Burke President Pro Tem Hayes declared the motion carried. 4. DISCUSSION Items A - I are detailed below. Items J - T are detailed in the Consent Agenda. A. Build our Preserve (Fox River Preserve). Members from the Build our Preserve advocacy group, lead by Nick Sauer, Chief Advocate, reported on the initiative to extend the Fox River Forest Preserve. It was explained that this project will increase local access and connection among neighboring communities, as well as enhancing property value. The advocates in this group encouraged voters to review their website for more information. B. Discussion on Request from DS Arms, Inc. Attorney Alexopoulos explained that DS Arms currently has a Type 7 FFL in the Village of Lake Barrington, which was grandfathered in by the Village many years ago. DS Arms has another business location in Illinois, where the business also posses a Type 10 FFL. DS Arms wishes to transfer the Type 10 FFL to the Lake Barrington business location. DS Arms and the Village of Lake Barrington's current agreement regarding the current Type 7 FFL and its grandfathered status is bonded via a Memorandum of Understanding, which states that there cannot be an expansion of the Type 7 FFL grandfathered status. Discussion was had regarding if a new Type 7 FFL in the Village is supported or if an amendment to the MOU to allow a Type 10 FFL is favorable. The Village Board did not vote on this, but they did agree a new Type 7 FFL would be supported. C. Discussion on Memorandum of Understanding Regarding the Dedication of Certain Roadways within the Northpointe Subdivision to the Village of Lake Barrington. Attorney Alexopoulos reported on the progress of Northpointe Parkway's proposed Memorandum of Understanding. She explained that the MOU detailed that the Village of Lake Barrington would accept dedication of the private road, though, there would be several steps to get there. First explained, the property owners on Northpointe Parkway and the Village of Lake Barrington would each pay half of the amount for the needed road work. A fixed five year SSA, plus interest, would be implemented for property owners. It was added that one of the property owners is Citizens for Conservation, who is a tax exempt entity, which excludes them from the SSA taxed amount. Prior to the MOU approval from the Board, all property owners would need to agree and sign an affidavit stating that the Association is defunct and the road, "Outlot A", should be the ownership of the Village. A quit claim deed would then be executed by each property owner and title insurance will need to be submitted. Once each property owner executes the MOU, the Board would then approve the MOU and this road would then be added to the next road bids. This item was not voted on, though the Board did not have any objections to allowing the property owners to begin the above process. Page 2 of 5 Page 4 of 8 D. Discussion on Dissolution of Slocum Lake Drainage District. Village Administrator Peterson explained that Lake County has put together a preliminary movement to dissolve the Slocum Lake Drainage District under the County's code prevision for local government reduction and efficiency. This discussion will be held on August 7th at the County Committee Meeting, which will then go to the County Board August 13th. The Village Administrator and Village Attorney attended a zoom regarding this, where it was advised by Village Attorney that the Village should not take a position on this and it should remain a decision of the county. The Board members did not have any questions or comments. E. Discussion on Natural Gas Generator for Village Hall. Village Administrator Peterson expressed she was directed to obtain a quote from a company in Lake in the Hills for a natural gas generator for Village Hall. The pricing totaled to $94,917. This item was mentioned briefly, but the Board was asked to put in perspective that this would not just cover a local outage, but more drastically, a Nationwide outage. This item was tabled. F. Discussion on Request to Build a Playground at Fetherling Park. Village Administrator Peterson explained a resident requested a playground to be built at Fetherling Park. It was previously explained to the resident that there is an active grant agreement that does not allow changes on Fetherling Park at this time. The resident then offered their own $2,000 to assist in the changes. It was discussed by the Board and it was mentioned that the natural habitat will take several years to grow properly and building could affect that process. Additionally, there are other items at this park, that are consistent with the vision of the park, that could use updating first. Upon the Board's discussion, it was unanimously agreed that Fetherling Park is meant as a "Passive Park" and it would not be in the Village's best interest to proceed with building another playground at this location, at this time. G. Discussion on IT Managed Services. Village Administrator Peterson reported an RFP will be submitted in the interest of meeting with IT firms. No objections were noted by the Board. There were no objections from the Board. H. Discussion on an Ordinance Amending the Village Code Regarding Small Unmanned Aircraft - Local Restrictions, Prohibitions, and Exceptions. Village Attorney Alexopoulos explained that it is in the Village's interest to adopt an ordinance implementing rules relative to the use of small unmanned aircraft and small unmanned aircraft systems "drones". The Board was directed to review the proposed ordinance amendment which complies with the State and Federal Law. This item will not be voted on at this time. Page 3 of 5 Page 5 of 8 I. Discussion on a Cost Share for the Electronic Sign/Monument Sign to be Constructed at 28662 W. Northwest Highway. Village Administrator Peterson expressed that there is a Plan Commission meeting on August 15, 2024 regarding an electronic sign at 28662 W. Northwest Highway. If this is recommended by the Plan Commission it will be up for Board approval. Additionally, the owner would be asking for cost share on this electronic sign. The Village has previously participated in cost share for monument signs costing around $40,000 to $50,000, this electronic sign is quoted at about double that cost. The Board discussed the amount they are tentatively willing to cost share, which was unanimously agreed in the amount not to exceed $25,000 which would come from the funds in Economic Development budget. Discussion regarding the exact amount will continue to future meetings if the electronic sign is approved by the Board. J. Consideration of a Resolution Authorizing and Approving the Execution of an Intergovernmental Agreement for Cooperative Traffic Control By and Among the Village of Tower Lakes, the Village of North Barrington, and the Village of Lake Barrington. K. Consideration of an Agreement Extension with Van Scoyoc Ecorestoration Professional Services. L. ICMA Annual Conference. M. Consideration of a Classification and Compensation Study by MGT of America Consulting, LLC (MGT) in the Amount of $8,700.00. N. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code Title 1 Section 1-10-7 "Fees, Charges and Other Amounts Payable to the Village", relative to Title 7, "Building Regulations", Title 7: Chapter 2, "Building Permits". O. Consideration of an Ordinance Granting a Special Use Permit to Permit the Establishment, Maintenance, and Operation of a Business for Vehicle Sales, Service, and Sale of Vehicle Parts at 28039 W. Commercial, Unit 4, Lake Barrington, IL. P. Consideration of Approval of the Conceptual Plans, Final Plans and Specifications and Building Permit for the Splash Pad Operated by the Lake Barrington Countryside Park District Located at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Q. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code Title 6, "Public Ways and Public Property". Section 6-3-11, "Owner to Maintain Parkways and Ditch; Cutting of Weed and Grasses in Adjacent Rights-of-Way": Title 7, "Building Regulations": Section 7-3-8, "Property Maintenance Code Adopted"; and Title 11, "Trees and Plants": Section 11-3A-1, "Weeds Declared a Nuisance; Height Restriction". R. Consideration of a Proposal from Cuba Township Road District in the Amount of $16,779.00 for the Milling and Patching of the Potholes on Pepper Road at Northpointe Parkway. Page 4 of 5 Page 6 of 8  S. Consideration to Approve an Agreement with Corrective Asphalt Materials, LLC in the Amount of $81,944.71 for the Pavement Preservation Program. T. Consideration of a Quote in the Amount of $19,863.21 from Xylem Water Solutions, USA Inc. for Pump #1 in the Commercial Lift Station. 5. CLOSED SESSION None. 6. ADJOURNMENT A motion was made by Trustee Schaller and seconded by Trustee Perkins, to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 7:01 p.m. Respectfully submitted, _____________________________ Rebekah G. Harrington Village Clerk Page 5 of 5 Page 7 of 8 JRC Contracting LLC 8465 Pyott Rd Lake in the Hills, IL 60156 US 847-951-3678 customersupport@jrcgenerators.com www.jrcgenerators.com ADDRESS Estimate 1178 Sharon Peterson Lake Barrington Village Hall 23860 North Old Barrington Road DATE 07/05/2024 Lake Barrington, Illinois 60010 United States ACTIVITY QTY RATE AMOUNT Generac 45kw Generator 1 94,917.00 94,917.00 600 amp 120/208 volt Transfer Switch All gas piping and all electrical work included. Start up and testing. Does Not include, gas meter upgrade, permit fees, and Drawing if needed. Down payment due at time of order is $37,784.93 SUBTOTAL 94,917.00 TAX 0.00 TOTAL $94,917.00 Accepted By Accepted Date Page 8 of 8