COTW Meeting

Village of Lake Barrington COTW Meeting Monday, October 7, 2024 5:30 PM Agenda The Village Board Meeting will take place at 23860 N. Old Barrington Road, Lake Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting September 3, 2024 - 3-6 9-3-2024 COTW Minutes Recommended Action: Approve the minutes, item 3. A. above. (roll call vote) 4. DISCUSSION A. U.S, Army Corps of Engineers - Review the Federal Interest Determination (FID) 7 - 16 Study. Flint Lake FID Presentation B. Miller Road and Route 59 Landscape Renovation Discussion. C. Lake County Health Department and Community Health Center Animal Care and Control Program Discussion. D. Behavioral Health Facility Discussion. E. MCI Institute and Academy. F. Consideration of an Ordinance Amending Title 1 of the Village of Lake Barrington Village Code; Re: Section 1-10-7, "Fees, Charges, and Other Amounts Payable to the Village". G. Consideration of a Proposal from Bartlett Tree Experts for Tree Care Services at Village Hall in the Amount of $13,525.00. H. Consideration of an Application for a Temporary Use - Special Events for the KOI and Friends Virtual 5K Meet Up and Discussion to be Held on October 26, 2024 at Freier Farm from 11:00 am to 2:00 pm. 5. CLOSED SESSION (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this Page 1 of 16 meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 2 of 16  VILLAGE OF LAKE BARRINGTON MINUTES OF THE SPECIAL MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, September 3, 2024 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, Conference Room, 23860 N. Old Barrington Road, Lake Barrington, Illinois on Tuesday, September 3, 2024 at 5:36 p.m. (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Perkins, Schaller, Schallmoser, Van Ryne, and President Richardson. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: None The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Trustee Hayes Staff Present: Village Administrator Sharon Peterson, Village Clerk Rebekah Harrington and Treasurer Peggy Hirsch Others Present: Village Attorney Jim Bateman Other Attendees: None. 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting - August 6, 2024. BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Van Ryne Approve the minutes, item 3. A. above. (roll call vote) Upon roll call the vote was: Ayes: Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: President Richardson Absent: Trustee Hayes Jr. Page 1 of 4 Page 3 of 16  President Richardson declared the motion carried. 4. DISCUSSION Items 4. A. - 4. E. are detailed below. Items 4. F. - 4. K. are detailed in the Consent Agenda. A. Re-Cap of Public Emergency Situation on August 20, 2024. Trustee Burke reviewed the emergency situation that occurred on August 20, 2024 in the Village of Lake Barrington. He explained the timeline of the event: At 1:09 p.m. Deputy Chief, Chris Covelli called the Village Administrator who was in a meeting, six minutes later, Deputy Chief Covelli then called President Richardson. President Richardson next called the Village Attorney's who then relayed the information to staff and all public officials. At 2:48 p.m. the Village posted the update LCSO provided on Facebook. At 2:54 p.m. President Richardson placed the Reverse 911 call to all registered emergency alert users in the Village of Lake Barrington. At 3:12 p.m. the Village sent an email blast to all registered e-notification users in the Village of Lake Barrington. The Village Board first commended the quick and effective work of the LCSO. It was explained that the LCSO is an extension of the Village meaning, LCSO and the Village of Lake Barrington are one in the same; if information is being released from our first responders at the LCSO, that is a reflection of the Village as well. Trustee Burke informed the Board that mailings were sent to all residents and businesses. The letter detailed the resident responsibility to sign up for LCSO emergency notification application as well as the Village's Reverse 911 which can be found on the Village's website. At the time of the event on August 20th, 3,418 individuals were called via Reverse 911, although, only 853 individuals were connected to the call, meaning the majority of the 3,418 signed up had outdated information. Lastly, Trustee Burke expressed that the Village Staff and Officials will continue to work on the Emergency Plan. B. 24331 N. Kelsey Road - Elaine Warren; Interested in Being Annexed into the Village. The Village Administrator explained that Ms. Warren at 24331 N. Kelsey Road is located in unincorporated Lake County and is looking to be annexed into Lake Barrington. The reasoning for this was expressed to be due to Ms. Warren's request to subdivide her 3.5 acre lot. Lake County denied this request, so she is turning to the Village of Lake Barrington. Ms. Warren had been confirmed to be in attendance at the Board Meeting later that night to address any questions from the Board. President Richardson made it clear that questions can be asked as a courtesy, though this request must be made with the recommending body, the Plan Commission Zoning Board of Appeals. If it is approved and recommended, it would then be on the Agenda for Board approval. C. Discussion on Natural Gas Generator for Village Hall. President Richardson tabled this item. D. Bench Memorial Program Discussion. Page 2 of 4 Page 4 of 16  The Village Clerk explained that in May 2024 a resident inquired if the Village would allow for a memorial bench on Freier Farm, the location of the family's residence years ago, in honor of her late father. The Village Clerk explained the research and proposition to the Board to implement a standardized program that other residents can also utilize. After connecting with nearby communities, the Village of Lake Zurich was contacted for more information on their memorial bench program. The Village of Lake Zurich highly recommended the bench company Max-R. The Village Clerk made contact with Max-R who offered their services for a bench and plaque for $1,209.00 and extended a 5% discount for continuous ordering. Max-R will not install the benches, so Cuba Township agreed to install the benches for $241.68 or offered to install the benches at no cost if the Village dedicates one bench to Cuba Township Road District naming our work together through our IGA. The Board did not make any decision, though they did express needing a cap number of benches that will fit on Village property and to work on the insurance of the benches. The Village Clerk agreed to continue to work on this project and address more information to the Board in the future. E. Consideration of an Ordinance Amending the Village of Lake Barrington Village Code; Title 6, "Public Ways and Public Property": Section 6-3-11, "Owner to Maintain Parkways and Ditch: Cutting of Weeds and Grasses in Adjacent Rights-of-Way", Title 7, "Building Regulations": Section 7-3-8, "Property Maintenance Code Adopted"; and Title 11, "Trees and Plants": Section 11-3A-1, "Weeds Declared a Nuisance; Height Restriction". President Richardson, Village Administrator Peterson, and Village Attorney Bateman discussed the reasoning for this ordinance amendment. The Village is looking to lower the height requirement of grass and weeds in public property, public ROW and private property to be no higher than six inches. President Richardson explained that the Village of Lake Barrington's mission statement, "An Oasis of Gracious Countryside Living" relates to resident upkeep of resident owned private property and public ROW. F. Pepper Park Fest. G. Consideration of an Ordinance Granting a Special Use Permit to Permit the Establishment, Maintenance, and Operation of an Illuminated Digital Ground Sign with Changing or Moving Display and Granting Variations from Title 8, "Zoning", for the Property at 28662 W. Northwest Highway, Lake Barrington, IL. H. Consideration of a Resolution Regarding Cash Bond Forfeitures. I. Consideration of an Ordinance Amending the Lake Barrington Village Code Section 2-3-2, "Definitions", of Chapter 3, "Liquor Control and Tobacco Regulations", of Title 2, "Business and License Regulations", Paragraph J, "Classification of Licenses", of Chapter 3, "Liquor Control and Tobacco Regulations", of Title 2, "Business and License Regulations", Paragraph X, "Alcoholic Liquor", of Section 6-1-2, "General Provisions", of Chapter 1, "Use of Village Properties and Facilities", of Title 6, "Public Ways and Public Property". J. Consideration of a Class K Liquor License for KRH Unlimited Inc. for the Barn Stomp and Brews Event on October 5, 2024. K. Barn Stomp and Brews. Page 3 of 4 Page 5 of 16 5. CLOSED SESSION None. 6. ADJOURNMENT A motion was made by Trustee Schallmoser and seconded by Trustee Burke, to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 7:00 p.m. Respectfully submitted, _____________________________ Rebekah G. Harrington Village Clerk Page 4 of 4 Page 6 of 16  SECTION 206 FLINT LAKE FEDERAL INTEREST DETERMINATION (FID), LAKE BARRINGTON, ILLINOIS Ryan Johnson, Nick LaLuzerne, Cody Johnson US Army Corps of Engineers Chicago District (LRC) October 7, 2024 Photo Credit: Jim Crum Page 7 of 16  2 Agenda • Corps of Engineers Overview • Continuing Authorities Program (CAP) • CAP Timeline • Purpose of Federal Interest Determination (FID) • Q&A Page 8 of 16  3 Corps of Engineers Overview 1. Part of the Department of Defense 2. 43 Districts, 32,000 staff in US and 130 countries, mostly civilian 3. Chicago District 1. Northwest Indiana, Northeast Illinois, Eastern Wisconsin 2. Watershed-based geography 3. Approximately 350 staff 4. Multiple disciplines 4. Main Mission Areas 1. Flood Risk Management 2. Aquatic Ecosystem Restoration 3. Navigation 4. Military Support Page 9 of 16 5. Interagency and International Services Chicago District Boundaries  4 Continuing Authorities Program (CAP) • Standing Congressional Authorizations for smaller CAP Authorities and their Project Purposes Corps projects. Section 14: Streambank and shoreline erosion protection of public works and non-profit public services • Includes Feasibility, Design, and Implementation. Section 103: Beach erosion and hurricane and storm damage reduction • Feasibility Phase 50% Federal / 50% non-Federal cost share (first $100k full Federal). Section 107: Navigation improvements Section 111: Shore damage prevention or mitigation • Implementation typically 65% / 35% cost share. caused by Federal navigation projects Section 204: Beneficial uses of dredged material • Federal cost limits. Section 205: Flood control • Competitive Program. Section 206: Aquatic ecosystem restoration Section 208: Removal of obstructions, clearing channels for flood control Page 10 of 16 Section 1135: Project modifications for improvement of the environment  5 CAP FEASIBILITY & PPA NEGOTIATION General CAP - Timeline DI Phase Initiation after Congressional DPR approved Notification and Feasibility Phase by Division Commander Affordability Analysis DQC DQC ATR FONSI signed by DE Tentatively Selected Plan Detailed Project Report Meeting •(DPR) Final feasibility report District is DQC Present: • Env. Compliance Docs approved to FID *alternative development (Environmental Assessment - execute PPA FID Submission: *evaluation methodology TSP EA & Finding of No significant (DE & NFS) *CE/ICA – Cost- Impact - FONSI) FEDERAL INTEREST Effectiveness and • Updated Fact Sheet *CAP Fact Sheet Proceed to Incremental Cost Analysis • Cost Estimate *Determine if FCSA design and *cost estimate • Legal Review certification implementation is likely *status of NEPA compliance • ATR certification *Sponsor support *consideration of EOP’s • Sponsor LOI and capability *mitigation / monitoring plan Legend *Show proper scope, no inhibiting *tentatively selected plan NFS: Non-Federal problems, & (TSP) Sponsor general solutions. *i.d. locally preferred plan FID: Federal Interest *affirm public interest Determination determination. FCSA: Feasibility Cost Negotiate HQ Share Agreement Initiate feasibility Execute HQ SIR phase; Initial FID Approval of TSP Approved PPA TSP: Tentatively Selected approved model approved request for approved (MSC) Plan (MSC) model FCSA Page 11 of 16 (MSC) federal funds Release for Public MSC: Major Subordinate (DE & NFS) Review Command NTE 4mo NTE 6mo FID – IFR Approval NTE 10mo total PPA: Project Partnership w/in 12mo of FCSA w/in 18mo of FCSA 28 mos. Agreement 5 BUILDING STRONG® 6 6 CAP PROJECT TIMELINE USACE and USACE and Community USACE and Community Community develop alternatives and enter into Project Community Sends develop Scope cost estimates Partnership Agreement Letter of Request and Cost Estimate (PPA) (LOR) Project Construction Starts USACE reviews and USACE and Community USACE and Community USACE and Community accepts LOR sign select alternative develop design Feasibility Cost Share Agreement (FCSA) Page 12 of 16 FEASIBILITY PHASE DESIGN & CONSTRUCTION TYPICALLY AROUND 2 YEARS PHASE  7 PURPOSE OF FEDERAL INTEREST DETERMINATION The purpose of a Federal Interest Determination (FID) is to answer the following five questions: 1. Is there a federal interest in resolution of the local water resource problem? 2. Is there an applicable CAP authority that allows USACE participation in resolution of the specific water resource problem? 3. Is the size and level of complexity of the water resource problem of a scale that it can be successfully resolved within the limits of federal participation for the applicable CAP authority? 4. Is there a viable local sponsor that has expressed the intent to partner with USACE to complete a cost shared feasibility study? 5. Does the FID report provide the level of information necessary to define the recommended scope and estimate the costs of completing feasibility study? Page 13 of 16  8 CAP FEDERAL INTEREST DETERMINATION Positive Determination 1. Request up to an additional $50,000 federal funding to execute feasibility cost sharing agreement (FCSA) 2. Complete PMP/Review Plan 3. Negotiate FCSA Negative Determination 1. Complete FID Report and hand over to Village 2. Do not proceed to feasibility phase Page 14 of 16  9 RESTORATION MEASURES Demolition 1. Full or partial dam removal Hydrogeomorphic measures 1. Grading, earthwork, and channel reconfiguration 2. Channel and habitat structures (riffles, boulder clusters, cobble bars) Native plant community measures 1. Invasive species control 2. Native plant community establishment Adaptive management Page 15 of 16  10 Questions? Contacts: David Bucaro, Chief, Planning Branch Ryan Johnson, Planner/Biologist David.F.Bucaro@usace.army.mil 312.846.5583 Ryan.A.Johnson@usace.army.mil 312.718.2856 Alex Hoxsie, Chief, Environmental and Cultural Resources Section Alex.R.Hoxsie@usace.army.mil 312.846.5455 Page 16 of 16