COTW Meeting

Village of Lake Barrington COTW Meeting Tuesday, January 14, 2025 6:00 PM Agenda The Village Board Meeting will take place at 112 Algonquin Road, Barrington Hills, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting December 3, 2024. 3-6 12-3-2024 COTW Minutes Recommended Action: Approve the minutes, item 3. A. above. (roll call vote) 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON AGENDA ITEMS. 5. DISCUSSION A. Pavement Assessment Report Proposal from Gewalt Hamilton - Discussion Only. B. Consideration of a Construction Services Agreement with Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois in the Amount of $38,750.00 for the 2025 Roadway Resurfacing Program. C. Consideration of the Declaration of Withdrawal of Declaration of Covenants, Conditions, and Restrictions for Deer Run of Lake Barrington. D. Consideration of an Ordinance Amending Chapter 3 of Title 5 of the Village of Lake Barrington Village Code: Re: Section 5-3-1, "Stopping, Standing, or Parking". E. Consideration of a Professional Services Agreement between the Village of Lake Barrington and SAFEbuilt Illinois, LLC. 6. CLOSED SESSION A. Adjourn to Executive Session Pursuant to 5 ILCS 120/2(c). Recommended Action: Motion to Adjourn to Executive Session Pursuant to 5 ILCS 120/2(c): Board of Trustee's Discussion Relative to Village Personnel and the Review of Executive Session Minutes. (roll call vote) 7. RECONVIENE INTO OPEN SESSION A. Approval of closed session minutes. Recommended Action: Page 1 of 6  Motion to approve the closed session minutes of the Committee of the Whole dated December 3, 2024. 8. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON NON-AGENDA ITEMS. 9. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 2 of 6  VILLAGE OF LAKE BARRINGTON MINUTES OF THE SPECIAL MEETING OF THE COMMITTEE OF THE WHOLE Tuesday, December 3, 2024 1. CALL TO ORDER A Special Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Lake Barrington Village Hall, Conference Room, 23860 N. Old Barrington Road, Lake Barrington, Illinois on Tuesday, December 3, 2024, at 6:04 p.m. (immediately prior to the regular Board of Trustees Meeting at 7:00 p.m.). 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Perkins, Schaller, Schallmoser, Van Ryne, and President Richardson. The following Trustee was allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: None. The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: Trustee Hayes. Staff Present: Village Administrator Sharon Peterson, Village Clerk Rebekah Harrington and Village Treasurer Peggy Hirsch. Others Present: Village Attorney Jim Bateman. Other Attendees: None. 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting November 19, 2024 - BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Burke Approve the minutes, item 3. A. above. (roll call vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: Trustee Hayes Jr. Page 1 of 4 Page 3 of 6  President Richardson declared the motion carried. 4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON AGENDA ITEMS. No members of the public wished to address the Village Board. 5. DISCUSSION Items 5. A. - 5. C. are detailed below. Items 5. E. - 5. H. and 5. J. - 5. L. detailed in the Consent Agenda. Item 5. I. is detailed in the Treasurers Report. Item 5. M. is detailed in the Resolutions. A. Discussion on Consulting Proposal for the Lake Barrington Solar Project. Village Administrator Peterson reported that she met with Laura and Ed (LBS representatives), Trustee Hayes and the consultant for the Solar Project to obtain more information after his presentation at the last Board meeting. After consideration, LBS representatives supported moving forward with the consulting feasibility proposal. Administrator Peterson explained, at this point, it has not been clarified if there is a cost share with LBS, where President Richardson added that the Village could look into Federal or State grants. The Board agreed to move forward with the study which will be on the agenda to be voted on at the Special Meeting of the Board of Trustees on December 11, 2024. B. Discussion on the Dissolution of the Slocum Lake Drainage District (SLDD). Village Administrator Peterson explained background on this item where she stated, the Village had put in the FY25 budget $15,000 to obtain the watershed study. Around late July or early August, the Village was informed that the County was dissolving the SLDD. On November 12th, the County Board passed an Ordinance further explaining the remaining funds will be distributed, disclosing Lake Barrington will receive 25.4% ($27,500). The County is looking for direction on where the funds will go, as the funds must be used for this area and similar purpose. It was decided by the Board that the County will keep $15,000 which will go toward the Lake County Storm Water Management and the County would then return the remaining amount to the Village for other work and/or maintenance in that specific area. C. Discussion on a Draft Ordinance Regarding Street Parking in the M, B, or O District. Village Administrator Peterson explained that the Village Code currently does not allow for street parking in the M, B, or O District. The draft ordinance presented will, in short, allow for street parking except for between the hours of 2 a.m. to 6 a.m. and when snowfall occurs. This ordinance will be on the agenda at the January 14, 2025, Village Board of Trustees meeting. D. Consideration of the Design Engineering Proposal from Gewalt Hamilton Associates, Inc. in the Amount of $16,500.00 for the 2025 Street Resurfacing Program. Page 2 of 4 Page 4 of 6  E. Consideration of a Memorandum of Understanding for the Dedication of Certain Roadways Within the Northpointe Subdivision to the Village of Lake Barrington. F. Consideration of an Ordinance Approving a Memorandum of Understanding by and among D.S. Arms, Inc., Defense Security Arms, Inc. and the Village of Lake Barrington. G. Consideration of a Repair Estimate and Change Order Estimate in the Amount of $120,347.62 from CFW Restoration of Elmhurst, Illinois for the Repairs and Remodeling of the Restrooms, Village Board Room, Community Room, Conference Room and Hallway at Lake Barrington Village Hall. H. Consideration of the Classification and Compensation Report Prepared by MGT Impact Solutions, LLC. (MGT). I. 2025 Employee Health Insurance. J. ILCMA 2025 Winter Conference. K. MCI 2025 Winter Seminar. L. Approve the Village Board of Trustees and Plan Commission Zoning Board of Appeals 2025 Regular Meeting Schedule. M. Consideration of a Resolution Regarding Closed Session Minutes and Audio Recordings. 6. CLOSED SESSION A. Review Executive Session Minutes 5 ILCS 120/2.06. BOARD ACTION: A motion was made by Trustee Perkins and Seconded by Trustee Burke to Enter Executive Session. (Roll Call Vote) Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: Trustee Hayes Jr. President Richardson declared the motion carried. 7. RECONVENE TO OPEN SESSION The Board reconvened into open session at 7:03 p.m. A. Motion to approve the executive session minutes. Page 3 of 4 Page 5 of 6  BOARD ACTION: A motion was made by Trustee Van Ryne and Seconded by Trustee Perkins to approve the executive session minutes. Upon roll call the vote was: Ayes: President Richardson, Trustee Burke, Trustee Perkins, Trustee Schaller, Trustee Schallmoser, and Trustee Van Ryne Nays: None Abstained: None Absent: Trustee Hayes Jr. President Richardson declared the motion carried. 8. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD ON NON- AGENDA ITEMS. No members of the public wished to address the Village Board. 9. ADJOURNMENT A motion was made by Trustee Schaller and seconded by Trustee Burke, to adjourn the COTW meeting. The voice vote was unanimous, the motion carried, and the meeting was adjourned at approximately 7:04 p.m. Respectfully submitted, _____________________________ Rebekah G. Harrington Village Clerk Page 4 of 4 Page 6 of 6