COTW Meeting

Village of Lake Barrington COTW Meeting Monday, February 3, 2025 6:00 PM Agenda The Village Board Meeting will take place at 200 S. Hough Street, Barrington, Illinois. Page 1. CALL TO ORDER 2. ROLL CALL Honorable Kevin C. Richardson, President Andrew F. Burke, Trustee John M. Schaller, Trustee Richard Hayes, Trustee Peter Schallmoser, Trustee Susie Perkins, Trustee Therese Van Ryne, Trustee 3. APPROVAL OF MINUTES A. Minutes of the Special COTW Board of Trustees Meeting on January 14, 2025. 2-4 1-14-2025 COTW Minutes Recommended Action: Approve the minutes item 3. A. above. (roll call vote) 4. DISCUSSION A. Discussion on Contract Language Requirements. B. Discussion on Cyber Defense and Continuity of Operations. C. Consideration of an Ordinance Proposing the Establishment of Special Service Area Number Sixteen in the Village of Lake Barrington. D. Consideration of an Ordinance Establishing the Compensation for the Village Administrator Effective January 1, 2025. E. Consideration of an Ordinance Regarding Compensation of Various Appointed Officers and/or Positions of Employment of the Village. F. Consideration of a Resolution for Improvement by the Municipality Under the Illinois Highway Code in the Amount of $443,006.00 for the MFT Funding for the 2025 Roadway Resurfacing Program. 5. CLOSED SESSION (roll call vote) 6. ADJOURNMENT (voice vote) The Village of Lake Barrington is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village's facilities, are requested to contact the Village's ADA Coordinator, Sharon Peterson, at (847)- 842-6080 promptly to allow the Village to make reasonable accommodations for those persons. Page 1 of 4  VILLAGE OF LAKE BARRINGTON MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES MEETING AS A COMMITTEE OF THE WHOLE HELD JANUARY 14, 2025 __________________________________________________________________ 1. CALL TO ORDER A Meeting of the President and Board of Trustees of the Village of Lake Barrington, meeting as the Committee of the Whole (“COTW”), was held at the Village of Barrington Hills Village Hall located at 112 Algonquin Road, Barrington Hills, Illinois on Tuesday, January 14, 2025, at 6:09 p.m. (immediately prior to the regular Board of Trustees meeting scheduled for 7:00 p.m., which began at approximately 8:08 p.m.). Village Clerk Rebekah Harrington and Village Attorney Rebecca Alexopoulos were appointed Recording Secretaries. 2. ROLL CALL Upon the roll being called, the following Trustees were physically present at said location: Trustees Burke, Hayes, Perkins, Schaller, Schallmoser and Van Ryne, and President Richardson The following Trustees were allowed by a majority of the members of the President and Board of Trustees in accordance with and to the extent allowed by the rules adopted by the President and Board of Trustees to attend the meeting by video or audio conference: None. The following Trustees were absent and did not participate in the meeting in any manner or to any extent whatsoever: None. Staff Present: Village Administrator Sharon Peterson, Village Clerk Rebekah Harrington and Village Treasurer Margaret Hirsch. Others Present: Village Attorney Becky Bateman Alexopoulos Other Attendees: None. 3. APPROVAL OF MINUTES Minutes of the Special Meeting of the Committee of the Whole held December 3, 2024. BOARD ACTION: A motion was made by Trustee Schaller and Seconded by Trustee Schallmoser to approve the minutes, item 3.A. above. The motion was approved by a roll call vote as follows: Ayes: Trustees Burke, Hayes, Perkins, Schaller, Schallmoser, and VanRyne and President Richardson Nays: None Abstain: None Absent: None President Richardson declared that the motion carried. Page 1 of 3 Page 2 of 4  4. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE BOARD ON AGENDA ITEMS No members of the public sought to address the Village Board sitting as the Committee of the Whole. 5. DISCUSSION A. Discussion on the Pavement Assessment Report Proposal from Gewalt Hamilton. B. Discussion and Consideration of a Construction Services Agreement with Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois in the Amount of $38,750.00 for the 2025 Roadway Resurfacing Program. C. Discussion and Consideration of the Declaration of Withdrawal of Declaration of Covenants, Conditions, and Restrictions relative to the Deer Run of Lake Barrington subdivision. D. Discussion and Consideration of an Ordinance Amending Chapter 3 of Title 5 of the Village of Lake Barrington Village Code: Re: Section 5-3-1, “Stopping, Standing, or Parking”. E. Discussion and Consideration of a Professional Services Agreement between the Village of Lake Barrington and SAFEbuilt Illinois, LLC. 6. CLOSED SESSION A. Adjourned to Executive Session Pursuant to 5 ILCS 120/2(c) A motion was made by Trustee Hayes and seconded by Trustee Perkins to close a portion of this meeting effective immediately for the purposes of discussing personnel and review of executive session minutes. The motion was approved by a roll call vote as follows: Ayes: Trustees Burke, Hayes, Perkins, Schaller, Schallmoser, and VanRyne and President Richardson Nays: None Abstain: None Absent: None President Richardson declared the motion carried. 7. RECONVENE INTO OPEN SESSION The Board of Trustees sitting as the Committee of the Whole adjourned out of executive session and reconvened into open session at 8:00 p.m. A. APPROVAL OF CLOSED SESSION MINUTES A motion was made by Trustee Schaller and seconded by Trustee Schallmoser at approximately 8:00 p.m. to approve the closed session minutes of the meeting of the Committee of the Whole of December 3, 2024. Page 2 of 3 Page 3 of 4  Upon roll call the vote was: Ayes: Trustees Burke, Perkins, Schaller, Schallmoser, and Van Ryne and President Richardson Nays: None Abstained: Trustee Hayes Absent: None President Richardson declared the motion carried. 8. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE VILLAGE BOARD ON NON- AGENDA ITEMS No members of the public sought to address the Village Board sitting as the Committee of the Whole. 9. ADJOURNMENT A motion was made by Trustee Van Ryne and seconded by Trustee Schaller to adjourn the Committee of the Whole meeting. The motion was unanimously approved by voice vote. President Richardson declared that the Motion carried, and the Committee of the Whole was adjourned at approximately 8:00 p.m. Respectfully submitted, ______________________________ Rebekah G. Harrington Village Clerk ______________________________ Becky Bateman Alexopoulos Village Attorney Acting as Additional Recording Secretary Page 3 of 3 Page 4 of 4