City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Donna Brister Lake Havasu City Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Don Callahan Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Jeni Coke Councilmember Michele Lin Councilmember Cal Sheehy City Council Tuesday, February 24, 2015 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Kay Zimmerman, City On A Hill International Church Pastor Kay Zimmerman with City on A Hill International Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Vice Mayor Donna Brister, Councilmember Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin Mayor Nexsen welcomed the Lake Havasu High School Student Government students who were in the audience to observe the meeting in preparation for their Student Government Day Mock City Council Meeting tomorrow beginning at 9:00 a.m. 5. CALL TO THE PUBLIC Mr. Doug Carr addressed the Council regarding pickle ball. Mr. Carr said pickle ball is becoming more popular in Lake Havasu City and there is a need for more courts, preferably outdoors. He added that pickle ball tournaments generate a lot of money and they could quite possibly raise some of the funding needed to add more courts. Mr. Carr asked for the Council’s consideration in budgeting for more courts. Mr. Douglas Sieker addressed the Council regarding American’s with Disabilities Act (ADA) concerns. He said there are things in this city that are being approved that are not meeting ADA requirements. Mr. Sieker said he has brought these concerns to the City and has spoken with Lake Havasu City Page 1 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final Senior Planner Stuart Schmeling who has taken care of some issues with a few signs. Mr. Sieker added that the blue light installed for emergency issues at the skate park is not accessible for wheelchairs and asked that the City review the current ADA books that he ordered and dropped off at City Hall. He added that he cares about the city and the care of others. Mr. Sieker asked the Council to look into finding someone that knows about current ADA requirements or someone who can attend a free class on new codes for ADA requirements. Mr. Bill Clapper addressed the Council regarding water that is continuously running down Lake Havasu Avenue from the property owned by the Family Dollar Store. Mr. Clapper stated that it is a potential safety hazard for traffic in each direction. He said two or three years ago the City repaired a pothole where the water was running, and now another pothole has begun and it is forcing traffic to move to the left as motorists are traveling north. He said it is causing a dangerous hazard for drivers trying to avoid running into the pothole and water. Mr. Clapper asked that the City fix the issue or do something to prevent the water runoff. Mr. Fred Adler addressed the Council and said he was in attendance to speak in support of the City’s Havasu Mobility program. Mr. Adler said he and his daughter, Dana Adler, recently attended a Coffee with the Mayor and his daughter inquired about expanding the Havasu Mobility program for students that attend MCC and ASU for all students regardless of disability. Mr. Adler spoke about the importance of increasing the work force in the community to attract and retain smaller industries. He noted that he understands the City has to manage resources and while Havasu Area Transit (HAT) was a great program, there had to be reductions and restrictions. Mr. Adler said Havasu Mobility is a new program that assists the disabled and veterans, and is now also expanding to college level students that may not have the funds or ability to drive to college. He added that he met with Operations Director Gary Parsons along with representatives from Vocational Rehab and ASU to discuss expanding the days and hours. He said Mr. Parsons explained the logistics that must be met to provide a safe professional accessible transport, and also explained that extra staffing would be required if they were to expand the hours of operation for college students. Mr. Adler asked that the Council consider expanding Havasu Mobility to full service, Monday through Friday, to accommodate normal student hours. Ms. Zoe Festa-Woods and Ms. Ciella Burke, from the Lake Havasu High School (LHHS), addressed the Council and announced that LHHS recently received the honor of hosting the Student Council Convention in Lake Havasu City in 2017. They thanked Mayor Nexsen for his letter of support to help them get the bid. Ms. Festa-Woods said the Student Council will begin planning for this event and has already received support from the Lake Havasu Unified School District and from the Convention and Visitor’s Bureau (CVB), and asked for the City’s support as well. Mr. Timothy Vickers addressed the Council concerning lack of control with animals at the dog Lake Havasu City Page 2 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final parks. Mr. Vickers said there are no laws at the dog parks and he has contacted the Police Department and Animal Control who are not able to do anything about controlling animals at the dog parks. He said there should be laws in place and he requested the Council do something about it. Ms. Patti Klingensmith addressed the Council regarding three things: 1) humanity, 2) the recent water contamination, and 3) the Wayfinding project. Ms. Klingensmith said she wanted to apologize to Police Chief Dan Doyle and Fire Chief Dennis Mueller for a previous comment she made on what to do and who to call during an emergency. She said the city needs citizen outreach and finally there is a non-profit organization, Be-Real Outreach, which has come here to help. Ms. Klingensmith asked why the residents were not informed of the water contamination from July through November 2014. She said it could not have been because of winter water averaging, and said she will have her lines tested and replaced because of the water situation that was manmade. Lastly, Ms. Klingensmith said she was against spending $600,000 for the Wayfinding project. She said there is only one road in and out of Lake Havasu City, and only one lake and one bridge. She requested that the Council put the Wayfinding project to a vote of the people during a presidential year. 6. CONSENT AGENDA 6.1 ID 15-0057 Approval of the January 20, 2015, City Council Work Session and February 10, 2015, City Council Regular Meeting Minutes 6.2 ID 15-0053 Recommend Approval of a Special Event Liquor License Application for the Unity Festival of Arizona from March 13 through March 15, 2015, at 1300 McCulloch Boulevard / Roldan 6.3 ID 15-0059 Recommend Approval of a Special Event Liquor License Application for the Desert Storm Event on April 24 & 25, 2015, at 1340 McCulloch Boulevard / Salscheider 6.4 ID 15-0060 Recommend Approval of a Special Event Liquor License Application for the CA Pro/Am event on March 13, 14 & 15, 2015 at 1400 Smoketree Avenue / Hunter 6.5 ID 15-0054 Recommend Approval of a Special Event Liquor License Application for the Desert Storm VIP tent on April 23, 2015, at 2117 McCulloch Boulevard N. / Salscheider 6.6 ID 15-0061 Recommend Approval of a Special Event Liquor License Application for the Allied Arts Council of Lake Havasu City Fundraiser on March 28, 2015 at 422 English Village / Humphrey Lake Havasu City Page 3 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final 6.7 ID 15-0058 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, March 10, 2015 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 15-0055 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 15-0047 City Manager’s Report City Manager Charlie Cassens reported on the following: o Airport activities: - This week Army Cobras will be training doing auto rotations, cross country and pattern work. - Wings, Wheels & Waves event will be held on March 7th. - A banner tow operator will operating March 6th through March 9th. - Embry Riddle, the Air Force Academy, and two other universities will be doing flight training completion March 27th through March 30th. - A firefighting company out of Idaho will be doing training and air drops on Bureau of Land Management (BLM) land 13 miles north of the airport March 6th through March 20th. - The Navy at Bullhead has been contacted and will be doing flybys as well as flybys by air tankers during the Wings, Wheels & Waves event. o Code Enforcement updates. There are currently 54 active and open cases. o Fire Chief Dennis Mueller and Battalion Chief Jasen Stello were asked by the Western Region President of Life Point Hospitals, Chief Executive Officer and their staff to give a presentation in Nashville, Tennessee regarding the Alternative Response Vehicle (Community Paramedic Program). o Special Events: - February 26th - 28th – Music, Brews & BBQ Championship at Windsor 4 State Park - February 28th – IJSBA Mark Hahn Memorial 300 at Crazy Horse Campground Lake Havasu City Page 4 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final - February 28th – Color Dash 5K at London Bridge Beach - March 1st – 4th Annual Line Dance on the London Bridge - March 6th through March 8th – 7th Annual Bluegrass on the Beach at Windsor 4 State Park - March 7th – Havasu Realtor Olympics: Opening Day Ceremony at Springberg-McAndrew Park - March 7th – Big Boys Toys featuring Wings, Wheels and Waves at Lake Havasu Municipal Airport - March 9th – SWAT Spring Break week one begins at the Nautical o Sales tax revenue collections through January 2015 8. PUBLIC HEARINGS 8.1 ID 15-0033 Series #12 Liquor License, London Bridge Golf Course, 2400 Clubhouse Drive/Lewkowitz Ms. Williams advised that Ms. Andrea Dahlman Lewkowitz applied for a Series #12 Restaurant Liquor License for London Bridge Golf Course located at 2400 Clubhouse Drive. Ms. Williams noted that all posting requirements were met, all fees were paid, and no objections were received. She said staff recommended approval of the liquor license. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for London Bridge Golf Course, 2400 Clubhouse Drive, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.2 ID 15-0034 Series #07 Liquor License, London Bridge Golf Course, 2400 Clubhouse Drive/Lewkowitz Ms. Williams advised that Ms. Andrea Dahlman Lewkowitz applied for a Series #07 Beer & Wine Bar Liquor License for London Bridge Golf Course located at 2400 Clubhouse Drive. Ms. Williams noted that all posting requirements were met, all fees were paid, and no objections were received. She added that staff recommended approval of the liquor license. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #07 liquor license for London Bridge Golf Course, 2400 Clubhouse Drive, seconded by Councilmember Coke, and carried Lake Havasu City Page 5 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.3 ID 15-0040 Adopt Ordinance No. 15-1126 Amending Lake Havasu City Code Chapter 3.10 Procurement City Attorney Kelly Garry advised that one issue was brought up at the last meeting during the introduction of this ordinance and since then staff has dived into what is happening currently with local preferences. Ms. Garry said the Council can continue with the proposed language in the procurement code and recommended that the two sections which contain language regarding local preference, Section 3.10.030.2 (A) and 3.10.040.3 (A), be removed and reserved until a later date. She noted that the consultant was comfortable with a 5 percent local preference and limiting the threshold to $50,000. Ms. Garry explained that it is a reasonableness test as far as the local preference under the existing case law and the City could justify that it has a legitimate purpose; however, the City of Tucson was recently sued by the Goldwater Institute within the last year and the Superior Court in Pima County ruled against the city and nullified their ordinance. She further explained that they enacted their preference ordinance in 2012, with a sunset clause for 2015, and their council in December decided they were not going to appeal the Superior Court decision but allow their preference ordinance to sunset and not continue with it. Ms. Garry said the City of Tucson found that they really only had one or two contracts out of 60 that were issued during a two year period which used the preference provision; therefore, the benefit of the provision did not pan out for them. She said the City of Tucson did not wish to spend any more of the taxpayer’s money fighting a case in an appeal which could turn out to be more hurtful to other cities because it is only at the Superior Court level right now. Ms. Garry said it is not controlling but it is also not helpful, and added that she also learned that last week the League received a letter from the Goldwater Institute which addressed other cities that also had preference ordinances. She said the League is hoping to work with those cities to get rid of those ordinances to avoid litigation for taxpayers. Ms. Garry noted that staff will continue to monitor this issue and what the Goldwater Institute and other cities plan to do, as well as watch what the future of local preference provisions in the State of Arizona will be. Ms. Garry said she would recommend that the Council remove the two sections for right now, as to not shed a light on Lake Havasu City for our local preference. Mayor Nexsen asked if the Goldwater Institute was also challenging the 2 percent sale tax, to which Ms. Garry replied that they have just identified anyone who has a local preference, and added that by continuing to monitor this issue the City will learn more from those other cities with percentages ranging from 2 to 5 percent. Mayor Nexsen said this just shows that while the City Council would like to give local preference to local companies in the City, there are people like the Goldwater Institute who want to prevent Lake Havasu City Page 6 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final any city from giving any local preference to local companies. He added that he hoped the 2 percent sales tax will be clearly justifiable. Ms. Garry added that another option would be to use the preference that is in the City’s current code and insert that into the proposed code. She said the current code includes the 2 percent sales tax; however, if the Council is comfortable with the 5 percent it can also be added back in. Mayor Nexsen said he personally wanted to stay at 2 percent because it has worked in the past and is clearly justifiable. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy asked if the City would still work towards what the Goldwater Institute is going to do, to which Ms. Garry explained that staff is going to continue to monitor what is happening and what they are planning to challenge along with what other cities are doing. She said if it includes the 2 percent sales tax preference then staff will bring that to the Council to decide whether to keep it in the code. Ms. Garry said if the Goldwater Institute wishes to challenge that, then the City will have to decide whether or not to litigate that potentially or pull the language from the code and not have a local preference. She added that the goal is to keep the 2 percent sales tax preference and bring it back to Council if it can be increased to 3, 4, or 5 percent, based on what happens. Councilmember Callahan moved to adopt Ordinance No. 15-1126 amending the Lake Havasu City Chapter 3.10 with the exception of Section 3.10.030.2(A) to insert the current provisions from the City Code, local preference, into subsection A, and leave Section 3.10.040.3(A) as reserved, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.4 ID 15-0049 Adopt Ordinance No. 15-1127 Granting a Three-Year Extension of an Approved Planned Development Known as the Millennium Plaza on a 4.42 acres Parcel Located at 1440 McCulloch Boulevard North Requested by Jerry Clark Councilmember Sheehy recused himself from participating and voting on this item. Senior Planner Stuart Schmeling advised that the applicant, Mr. Jerry Clark, submitted a request for the extension of zoning entitlements for an additional three years. He explained that the project, located at 1440 McCulloch Boulevard, is adjacent to McCulloch Boulevard, Highway 95, and the London Bridge Resort. Mr. Schmeling said the property was originally zoned in 2008 and was granted an extension in 2011, and added that the property was originally zoned C-1 and was Lake Havasu City Page 7 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final rezoned to CRW, which is the Channel Riverwalk District. Mr. Schmeling said the planned development is on 4.4 acres, and listed the entitlements as follows: • A new dock configuration • 3 new docks along the channel • 88 condominium units • 49,000-square feet of commercial space • A two-level parking structure • Minimum 40-foot wide pedestrian plaza along the channel • Building configuration opened up to a more pedestrian friendly plaza Mr. Schmeling said staff recommends the Council grant an extension for three additional years. Mayor Nexsen opened the public hearing. Mr. Sieker addressed the Council and said ADA requirements change every six months and he was concerned that the buildings would not be inspected properly for ADA compliance. There being no further comments, he closed the public hearing. Councilmember Callahan moved to adopt Ordinance No. 15-1127 granting a three-year extension of an approved planned development known as the Millennium Plaza on a 4.42 acres parcel of land at 1440 McCulloch Boulevard North, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Recused: 1 - Councilmember Sheehy 8.5 ID 15-0050 Approve Expenditures for Vehicle/Equipment Parts with Jack’s Auto Parts for FY 2014-15 Maintenance Services Division Manager Mark Clark advised that the item before the Council is for vehicle and equipment parts with Jack’s Auto Parts that are anticipated to exceed the $40,000 threshold. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve expenditures exceeding $40,000 with Jack’s Auto Parts for FY 2014-15 for the purchase of Vehicle and Equipment parts and supplies, seconded by Councilmember Callahan, and carried by the following vote: Lake Havasu City Page 8 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.6 ID 15-0051 Ratify Emergency Procurement for Repairs to Island Wastewater Treatment Plant with Tri-Suns Engineering, Inc. Wastewater Division Manager Doug Thomas advised that in January 2015 the city had a catastrophic failure of the ductile iron networking of piping that feeds raw sewage to the treatment plant on the island. Mr. Thomas said staff is requesting that the Council ratify the expenditures for this emergency repair. Councilmember Barlow was concerned that another failure may happen because there are more pipes in the ground, to which Mr. Thomas explained that there are more ductile iron force mains in the ground; however, the force mains run full, so essentially they will not deteriorate like this particular pipe. He explained that in this case the pipe acted as a gravity pipe that created some head space and allowed gases to collect which caused the crown of the pipe to corrode. Councilmember Barlow asked how the City can prevent catastrophic failures in the future, to which Mr. Thomas said the City is very proactive, and added that this pipe was not caught in time because staff did not realize the corrosion had accelerated to such a degree. He said staff is monitoring the other pipelines and has the equipment to measure the thickness and keep an eye on corrosion levels. Mr. Thomas added that staff has also performed spot repairs on the force main that heads just south from the mall development and are continuing to monitor that line. Mayor Nexsen opened the public hearing. Ms. Klingensmith addressed the Council and asked if the City had the right ultrasound equipment to x-ray the pipes, to which Mr. Thomas replied that the City does have the equipment to test the piping but the piping must be exposed to do that. There being no further comments, he closed the public hearing. Councilmember Brister moved to ratify the emergency procurement for the repairs to the Island Wastewater Treatment Plant with Tri-Sun’s Engineering, Inc., seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.7 ID 15-0056 Approve Sole Source Purchase of Programming Services from Alliance Lake Havasu City Page 9 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final Service & Control Specialist, Inc. Mr. Thomas advised that the City has been utilizing Alliance Service & Control Specialists, Inc., for programming of various computer controlled components in the wastewater system. He said staff is requesting that the Council approve the sole source purchase for these services. Mayor Nexsen opened the public hearing. Mr. Clapper addressed the Council and asked for clarification on sole source purchases. Ms. Garry explained that the City has certain provisions in the code that authorizes when a sole source purchase may be made. She said it is typically when there is truly one sole source of that service or good, and added that sole source purchases must go through the approval process before it reaches a contract. There being no further comments, he closed the public hearing. Councilmember Callahan moved to approve the sole source purchase of programming services from Alliance Service & Control Specialists, Inc., seconded by Councilmember Sheehy, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.8 ID 15-0052 Approve Cooperative Purchase for 2014 Ford F150 Super Cab 4X2 Short Bed Pickup Truck (Water) with Chapman Ford Mr. Clark stated that this item is requesting Council approval of a cooperative purchase for a 2014 Ford F150 Pickup Truck to replace a 2001 Ford Ranger which had over 100,000 miles. Mr. Clark said the vehicle went through a vehicle assessment and scored over 34 points, and added that staff also analyzed the costs to repair the vehicle. Mr. Clark said staff is recommending that the Council approve the replacement of this vehicle. Councilmember Lin said a few weeks ago the Council approved the purchase of five new pickup trucks, and during that discussion it was noted that three of the five vehicles were in fair to good condition. She asked if one of those three vehicles could be used temporarily to replace this vehicle instead of purchasing a new one. Mr. Clark said the direction from the Council at that time was to replace those vehicles and put them up for auction. Councilmember Lin asked why the City would purchase a new vehicle when there are three other Lake Havasu City Page 10 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final working vehicles available, to which Mr. Clark said Council could direct staff to do that; however, it would not be staff’s recommendation based on the cost of maintaining and operating those vehicles versus the cost of new vehicles. There was discussion regarding the vehicle assessment program. Mr. Clark explained that the program was adopted in 2006 and coincides with the asset management concept. He said they have a fleet of approximately 550 vehicles and equipment and the vehicle assessment program is in place to analyze each vehicle to determine whether it is more beneficial to replace or keep them. Mayor Nexsen said the three vehicles that were discussed a few weeks ago had vehicle mileage around 50,000 to 70,000, and the reliability of those vehicles go down; therefore, if the Council replaces this vehicle with one of those vehicles then next year it may be down two to four times and what you are really paying for is the reliability. Mr. Cassens said he was not comfortable with replacing an actively used vehicle with another that has essentially reached the end of its useful life and may not be as reliable as it needs to be. Mr. Cassens said vehicles that are used that much need to be replaced with new vehicles that will be reliable. Mayor Nexsen said a number of years ago the Council set up the Vehicle Replacement Program and during the recession it was decided to extend the point system of that program a little bit longer than it was originally intended. He said he was concerned that if the City continues to push the point system out more, one year the City is going to end up with hundreds of thousands of expenditures as opposed to having an agreed upon systematic replacement. Councilmember Barlow said he thought programs like the Asset Management Program and Vehicle Replacement Program were beneficial to the City in the long run. Councilmember Lin said she agreed that the vehicle needed to be replaced, but was looking for a financially better way to do that. Councilmember Sheehy noted that for clarification, the delivery cost to Lake Havasu City is the same if the City is purchasing one unit or multiple units. Councilmember Callahan moved to approve a cooperative purchase for one (1) 2014 Ford F150 Super Cab 4X2 Short Bed Pickup Truck with Chapman Ford in the amount of $23,774.58, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Lake Havasu City Page 11 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final 8.9 ID 15-0048 Award Bid for Refurbishing and Repairs of Lake Havasu City Fire Stations to DK Construction [Project AM-1010] Fire Chief Dennis Mueller said the item before the Council is the award of a bid for refurbishing and repairing six of the City’s fire stations. Chief Mueller said through the city manager’s Asset Management Program, staff has been working hard to keep the City’s facilities up to standard and further explained the process on how the fire stations came to bid. Chief Mueller noted that eight contractors toured all six fire stations, and three bids were received. He said staff is recommending the bid be awarded to the lowest bidder, DK Construction, a local contractor. Councilmember Callahan asked how the items were prioritized, to which Chief Mueller explained that the proposed items were the key elements and were in priority order from one to three. Councilmember Callahan asked if the $120,000 had been budgeted, to which Chief Mueller replied that the funds are in the budget and meet the goals of the Asset Management Program. He further explained that the $120,000 has been earmarked for the Fire Department, and there is also a deferred maintenance account 621 that has the remaining funds in it as well. Councilmember Callahan said he was not able to tour the stations; however, after reviewing the lists he believed they were all good preventative maintenance items and thought the City should do the entire project if there is money in the budget. Mayor Nexsen said he had the opportunity to tour all stations, except Fire Station No. 6, and there are a lot of issues that need serious repairs especially with the restrooms, showers, and cement. Mayor Nexsen requested clarification on the total project amount. Chief Mueller said the total cost for all priority items was right around $214,000. He said in the packet the total amount for all priorities is listed as $234,000; however, that is because a couple of items had an option A or B, and the options were added together instead total seperately for those including option A and those including option B. He said the correct total was approximately $214,403. Chief Mueller clarified that $120,000 is the amount allocated specifically for fire stations, and the remaining balance is in the deferred maintenance program for other facilities in the City because those projects will not be achieved this year. Councilmember Barlow said Fire Station No. 2 and 3 are both listed as needing new evaporative coolers however contractors these days are recommending air conditioners over evaporative coolers because they are more energy efficient. Chief Mueller said the evaporative coolers are used on the apparatus floor to keep the area below 100 degrees in the summer, and said they really do a better job at cooling the area because the apparatus doors are opening and closing all the time. Lake Havasu City Page 12 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final Mr. Clark added that they are addressing this same issue in operations because they have garage doors that are constantly opening and closing, and the one issue that comes up is public perception. Chief Mueller added that the fire stations have been using evaporative coolers for years and they work well and keep the energy costs down. He said the apparatus doors go up and down quite often, and because the apparatus floors are very large it would be very costly to air condition that large space. Mayor Nexsen opened the public hearing. Mr. Clapper addressed the Council and wanted to commend the Fire Department for going through the contracting process to refurbish and repair the fire stations. There being no further comments, he closed the public hearing. Councilmember Sheehy moved to award bid for Project AM-1010 refurbishing and repairs of Lake Havasu City Fire Stations to DK Construction for Priority Items 1, 2, and 3, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC There were no additional requests to address the Council. 11. FUTURE MEETINGS Tuesday, March 10, 2015 @ 6:00 p.m. – Regular Meeting Tuesday, March 24, 2015 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 7:27 p.m. CERTIFICATION Lake Havasu City Page 13 Printed on 3/11/2015 City Council Regular Meeting Minutes - February 24, 2015 Final I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 24th day of February, 2015. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 14 Printed on 3/11/2015