City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Donna Brister Lake Havasu City Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Don Callahan Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Jeni Coke Councilmember Michele Lin Councilmember Cal Sheehy City Council Tuesday, March 10, 2015 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Ken Belch, Hilltop Community Church Pastor Ken Belch with Hilltop Community Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor lead in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Vice Mayor Donna Brister, Councilmember Don Callahan, Councilmember Jeni Coke and Councilmember Cal Sheehy Absent: 1- Councilmember Michele Lin 5. CALL TO THE PUBLIC Ms. Marie Kervin, 2nd Grade Educator and Science Fair Coordinator at Starline Elementary School, presented the councilmembers with certificates of appreciation for volunteering at the Starline Elementary School Science Fair. 6. CONSENT AGENDA 6.1 ID 15-0068 Approval of the February 24, 2015, City Council Regular Meeting Minutes 6.2 ID 15-0078 Adopt Resolution No. 15-2904 Abandoning the Easterly 5-foot by 100.85-foot Portion of a 10-foot by 100.85-foot Public Utility and Drainage Easement Along the Western Property Line of Tract 2189, Block 2, Lot 22/Wade Kelson Lake Havasu City Page 1 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final 6.3 ID 15-0074 Recommend Approval of a Special Event Liquor License Application for the Colorado River Building Industry Home Show on March 20, 21 & 22, 2015, at 5601 Highway 95 North / Theophilus 6.4 ID 15-0069 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, March 24, 2015 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 15-0067 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 15-0066 City Manager’s Report City Manager Charlie Cassens reported on the following: o Maintenance Services Division revealed the average daily traffic on Lake Havasu Avenue, between Mesquite Avenue and McCulloch Boulevard, has reached a pre-recession daily peak of 17,000 vehicles. o Maintenance Services Division will be adjusting underground utilities and manholes on Smoketree Avenue and Swanson Avenue beginning on March 11, 2015. The work is anticipated to take approximately one week and will require lane closures and lane restrictions. o The Wings, Wheels and Waves open house at the airport was successful with attendance reaching 10,000 spectators on Saturday. o The Air Force Academy, Embry Riddle, and two other universities will be using the airport for their flight competition from March 27 through 30th. o Air tanker firefighting aircraft will be arriving this week to conduct flight training for approximately three weeks. o E-Waste Recycling Event – generated 29,737 pounds / 14.87 tons of waste, for a cumulative total since 2010 of 98.19 tons. o The City launched a new customer service initiative called HavasuNOW. Citizens can now access city services by entering a request on the web through the HavasuNOW link on the Lake Havasu City Page 2 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final City’s website or by downloading the free mobile application. The new program will help facilitate communication between the City and residents by automatically routing requests to the appropriate employees, tracking all activity on each request, and providing performance reports and notification to managers. o Code enforcement updates – currently 59 active and open cases. o Announced upcoming public hearings for the adoption draft of the 2015 General Plan, which is scheduled for completion by May 2015. The public hearings will be held: Tuesday, March 17, 2015 at 6:00 p.m. at the Aquatic Center Meeting Rooms 155/156 Wednesday, March 18, 2015 at 9:00 a.m. at the Police Facility Meeting Room o Teen Break/HSO Spring Break 2015 will be held the week of March 17th through March 19th. Rotary Park including the Tinnell Memorial Sports Park, ball fields, playground, and surrounding sidewalk paths will be temporarily closed to the public from 9 a.m. to 11 p.m. on March 17th and 18th, and from 9 a.m. to 5 p.m., on March 19th. On March 19th from 5 p.m. to 8 p.m. the Tinnell Memorial Sports Park will reopen to the public with an after-hours celebration sponsored by the Christian Youth Workers Round Table and The Way Ministries. 8. PUBLIC HEARINGS 8.1 ID 15-0062 Series #06 Liquor License, Rooftop River House, 1515 Marlboro Drive/Lewkowitz Ms. Williams advised that Ms. Andrea Dahlman Lewkowitz has applied for a Series #06 Bar Liquor License for Rooftop River House, located at 1515 Marlboro Drive. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #06 liquor license for Rooftop River House, 1515 Marlboro Drive, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 8.2 ID 15-0072 Recommend Approval of a Special Event Liquor License Application for the Lake Havasu Area Chamber of Commerce Fundraiser on March 19, 2015, at 1990 McCulloch Boulevard #109 / Krueger Councilmember Coke recused herself from participating and voting on this item. Community Services Director/City Engineer Greg Froslie advised the Chamber of Commerce has Lake Havasu City Page 3 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final applied for a Special Event Liquor License for a fundraising event on March 19, 2015. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Callahan moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Special Event Liquor License on March 19, 2015 from 5:00 p.m. to 7:00 p.m., at 1990 McCulloch Boulevard #109, seconded by Councilmember Barlow, and carried by the following vote: Aye: 5 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan and Councilmember Sheehy Absent: 1 - Councilmember Lin Recused: 1 - Councilmember Coke 8.3 ID 15-0073 Recommend Approval of a Special Event Liquor License Application for the Lake Havasu Area Chamber of Commerce Fundraiser on April 16, 2015, at Capri Lane / Krueger Councilmember Coke recused herself from participating and voting on this item. Mr. Froslie said this is another fundraising event for the Chamber of Commerce scheduled for April 16, 2015. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Special Event Liquor License for the Lake Havasu Area Chamber of Commerce Fundraiser on April 16, 2015, at Capri Lane, seconded by Councilmember Barlow, and carried by the following vote: Aye: 5 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan and Councilmember Sheehy Absent: 1 - Councilmember Lin Recused: 1 - Councilmember Coke 8.4 ID 15-0071 Adopt Resolution No. 15-2903 Approving Intergovernmental Agreement with Arizona Department of Transportation (ADOT) for a Highway Safety Improvement Program (HSIP) Grant for Sign Replacement (Regulatory and Warning) Maintenance Services Division Manager Mark Clark advised that this item is for an IGA with the Arizona Department of Transportation (ADOT) for a Highway Safety Improvement Program Lake Havasu City Page 4 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final (HSIP) grant for sign replacement. He thanked Metropolitan Planning Organization (MPO) Director Jean Knight for her assistance in the grant process. Mr. Clark said the City received a grant in 2011 in the amount of $120,000 that provided approximately 189 signs, and new LED street name signs, that are currently being installed. Councilmember Barlow said for clarification, the City would just be replacing the signs not changing any of the signs that are already there, to which Mr. Clark replied yes. He said one of the hurdles is that the City cannot change anything with the sign posts due to special clearances needed; therefore, in this case the City would be replacing 3,900 existing stop signs and speed limit signs with new signs. Mr. Clark added that this project would be 100 percent grant funded and the City would only be required to perform the labor. Councilmember Barlow asked why ADOT is holding $30,000 for management costs and final project inspection, to which Mr. Clark said he believed it had to do with paying some of their administrative costs. Councilmember Callahan asked if the replacement would only be the face of the sign or the entire sign, to which Mr. Clark explained that it would consist of the entire sign being replaced, and added that when the City replaced the LED lights on the traffic signals it replaced the entire box. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Callahan moved to adopt Resolution No. 15-2903 approving the intergovernmental agreement with ADOT for HSIP Grant funding for sign replacement for FY 15-16 and FY 16-17, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 8.5 ID 15-0070 Approve Cooperative Purchase for John Deere 5085M Utility Tractor (70 PTO HP) from RDO Agriculture Equipment Company Mr. Clark said the item before the Council is for approval of a cooperative purchase for replacement of a tractor. He said staff is requesting that the tractor be upsized to allow towing of the beach equipment. He said staff analyzed whether it was more cost effective to purchase the equipment versus rent the equipment and found that if using the equipment more than six times a year that it would be more cost effective to purchase. He noted that one of the downfalls of renting is that there are also transport fees because this type of equipment is not readily available here in Lake Havasu City Page 5 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final town. He said the City is also at the mercy of planting season when there are no tractors available to rent. Mr. Clark added that staff feels it is more valuable to purchase the equipment and will house the tractor at Rotary Beach so that it is available 365 days a year. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve a cooperative purchase for one (1) John Deere 5085M Utility Tractor with RDO Agriculture Equipment Company of Ehrenberg, Arizona, in the amount of $54,050.22 plus tax, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 8.6 ID 15-0064 Award Bid for the Sale of City Owned Parcel “G” on Highlander Ave (APN 111-14-546) Senior Planner Stuart Schmeling stated that in November of 2014, the City received an application to purchase Parcel “G” on Highlander Avenue, located in the Southeast portion of the community just south of Horizon Six. Mr. Schmeling noted that the property sits in the middle of residential units, is zoned R-1, and is approximately 5-acres. He said the property appraised at $115,000 and one bid was received from Edgewater Development, LLC, in the amount of $115,000. Mr. Schmeling said staff is recommending award of the bid. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Callahan moved to award ITB “Highlander Real Estate Sale” for City Owned parcel APN 111-14-546 in the amount of $115,000 to Edgewater Development, LLC, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 8.7 ID 15-0082 Award Contract for the Community Athletic Fields Needs Assessment with PLAN*et. Mr. Froslie addressed the Council and said staff is requesting the Council approve a consultant services agreement with PLAN*et, a Phoenix based firm, to perform the city’s much anticipated Lake Havasu City Page 6 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final community athletic fields needs assessment study. Mr. Froslie explained that PLAN*et was selected through a formal selection process that started with six firms responding to the City’s original statement of Request For Qualifications (RFQ). He said the selection committee reviewed those six packets and reduced the number to three for personal interviews. Mr. Froslie said PLAN*et was selected based on the fact that they bring a very well balanced project team including: city planners, economists, engineers, and people with parks and recreation background. He said the work that was negotiated with PLAN*et includes a very robust public participation process and several public meetings that include specific interviews with the city’s existing user groups for the existing fields. Mr. Froslie said in addition to finding out what the city’s needs are right now for field uses, there is an additional component in the proposal that dedicates a lot of time and resources to study the economic impact and business plan, as well as funding options and partnering with some of the user groups in the city that are experiencing difficulty with field schedules. Mr. Froslie said staff is very happy with the scope of work that has been negotiated, and added that the study is anticipated to take approximately six months with the final study tentatively scheduled to be presented to the City Council in mid to late September. Mr. Froslie noted that the final fee negotiated was slightly less than the amount approved in the budget. Mayor Nexsen added that there is also an element in the study to assess the capabilities of the city’s local hotels to accommodate large tournaments. Mayor Nexsen opened the public hearing. Ms. Patti Klingensmith, resident of Lake Havasu City, asked the Council four questions: 1) will the community athletic fields be used for the schools, 2) what are the proposed field locations, 3) when will the public hearings be held, requesting at least six weeks’ notice, and 4) could the study include a field component for an ice rink or roller rink. Mayor Nexsen said in response to some of Ms. Klingensmith’s questions, the fields will be community fields and available to the community and to the schools through an agreement that is something they want to do, and added that there will be a number of citizen outreach meetings; however, timing is yet to be determined. Mr. Froslie said the City currently contracts with the school districts to use the fields and the City schedules the fields; therefore, the schools are a very integral part of this study. Mayor Nexsen said to address Ms. Klingensmith’s question regarding where the fields will be located, that will be determined by the study. Mr. Froslie added that the fields would be outside the City limits actually. Mr. Brett Miller addressed the Council and said he represents the Lake Havasu City Soccer League Lake Havasu City Page 7 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final which currently has approximately 700 kids sharing four fields at ASU. He said the fields were in horrible shape this year, and he has asked the City about the field conditions and was told there was a water issue; however, the bottom line is the fields are in horrible shape every year. Mr. Miller said he finds it odd that the City would choose to water the fields and over-seed during the summer when the fields are not used. He said he would like to see the fields green year round which he understands takes money but sees money being used for things like the Agave Business Park which is primarily vacant and not benefiting anyone. He said his question to Council is “Why the fear of helping the kids?” Mr. Miller said the field issues have been going on for years and the Soccer League came before the Council three years ago asking for more fields and a sports complex which is actually in the SARA Park Master Plan. He said a committee was formed and the committee recommended building more soccer fields but nothing has happened since, and the reason the committee was formed back then was because a study was too expensive. Mr. Miller said he does not want to see a study done but would like to see some action now. Mr. William Anderson addressed the Council and said he is currently the Vice President of the Lake Havasu Little League as well as a former member of the Parks & Recreation Advisory Board. He added that he actually sat on the committee that Mr. Miller was speaking about. Mr. Anderson said he thinks the approach of this item in regards to this matter is genuine and earnest and hopes that the Council moves forward with meeting the city’s needs as well as the possible economic advantages that can be realized by hosting amateur athletic events. Mr. Anderson spoke about the field tournaments held in Traverse City, Michigan. He said the goal of many amateur programs, particularly in baseball, is the teams in areas like Las Vegas travel to places like Phoenix to try to win so that they can get to national rank and play at national tournaments, and the same is true for many other sports. Mr. Anderson said the city currently does not have the capability of hosting large tournaments that can be played here. He said if Bullhead City is reaping the economic advantages of tournaments, then there is no reason to believe that Lake Havasu City, with the view, the lake, and the existing infrastructure, will not blow them out of the water with facilities that are properly done. Mr. Anderson said he supports the idea of moving towards an economic development package and believes there are a lot of ways to make this happen, especially with parental input and also help from the Partnership of Economic Development (PED) and the Tourism Board to get behind this project. Mayor Nexsen said the Tourism Board was one of the boards on the ad-hoc committee that strongly recommended this study. There being no further comments, he closed the public hearing. Mayor Nexsen stated that he believes the Council is not afraid to take care of the kids, as the City has built many things like the Tinnell Memorial Skate Park and redeveloped Rotary Park for the kids. Lake Havasu City Page 8 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final Mayor Nexsen said the City just finished a $750,000 project that installed a ring of water around SARA Park so things, like fields, can be developed. He said the City cannot just throw grass down and hope it grows without the infrastructure in place to be successful. Mayor Nexsen said if the City is going to add fields, then it should be done in an intelligent, methodical, and planned out way, as opposed to just placing fields somewhere and having a poor design. He said he believes six months is worth the time to find out what is needed and how it should be done. Councilmember Sheehy said he supports moving forward with the field’s assessment plan. He said when speaking with many residents and teams, everyone thinks they know what the needs are or what the need is for their particular group, but there are many different groups out there. He said if the City is able to bring this company in to look at a very comprehensive view of what our fields are, what our fields assessments are including the fields at the schools, then the Council can do a very comprehensive program that meets all the needs of all the residents and at the same time can look at the tournament play that will bring the economic benefit to the city. Councilmember Sheehy said his focus initially is certainly for the residents first, and then the bi-product would be the economic development piece that comes along with tournament play. Councilmembers Brister and Callahan agreed with Councilmember Sheehy. Councilmember Sheehy thanked Mr. Froslie and staff for having a great comprehensive group of people on the committee. He said there was a great cross-section of business community, tourism, residents, and Parks & Recreation Advisory Board members. Councilmember Brister moved to award the contract for the Community Fields Needs Assessment Study with Plan*et, seconded by Councilmember Sheehy, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Absent: 1 - Councilmember Lin 9. CURRENT EVENTS Councilmember Brister announced that the Chamber of Commerce will be holding their monthly mixer on March 19, 2015, at Keller Williams from 5 p.m. to 7 p.m. 10. CALL TO THE PUBLIC Mr. Douglas Sieker addressed the Council and said after listening to the item on the Fields Needs Assessment he did not hear any mention about meeting Americans with Disabilities Act (ADA) Lake Havasu City Page 9 Printed on 3/25/2015 City Council Regular Meeting Minutes - March 10, 2015 Final requirements. He said he hoped the plan for the fields would also include knowledge on ADA. 11. FUTURE MEETINGS Tuesday, March 24, 2015 @ 6:00 p.m. – Regular Meeting Tuesday, March 31, 2015 @ 6:00 p.m. – Special Meeting Tuesday, April 14, 2015 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS Councilmember Sheehy requested a future agenda item to discuss options to address some of the struggles the City is having with the Havasu Mobility voucher program. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 6:50 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 10th day of March, 2015. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 10 Printed on 3/25/2015