City Council

Mayor Mark S. Nexsen Lake Havasu City Lake Havasu City Police Facility Vice Mayor Donna Brister Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Don Callahan Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 Councilmember Jeni Coke www.lhcaz.gov Councilmember Michele Lin Councilmember Cal Sheehy City Council Tuesday, June 23, 2015 6:00 PM Regular Meeting & Final Budget Adoption 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Jim Bethoney, Living Word Family Church Pastor Jim Bethoney with Living Word Family Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL *Councilmember Sheehy was present telephonically. Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Vice Mayor Donna Brister, Councilmember Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin 5. CALL TO THE PUBLIC Mr. Chuck Vaughn addressed the Council and said he would like to see more discussion from the Council when there are controversial items on the agenda prior to opening the item up for public discussion. He said it seems like the public does not receive enough information on items or have the chance to read or view items before the Council opens the discussion to the public. Mayor Nexsen noted that if there is an item that is important to the public, they can view the item and ordinances in the City Clerk’s Office and also on the City’s website. City Manager Charlie Cassens added that all the City Council agendas and backup information provided in the packets are also available on the City’s website. Lake Havasu City Page 1 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Mr. Giuseppe (Joe) Amorelli said he was before the Council at the last meeting regarding his high sewer charges for his 8-unit apartment. He said today he received a seven page letter from the City on water conservation but nothing about lowering his sewer bill. Mr. Amorelli said he is unable to pay $65 per unit for sewer usage and wanted to know what the City is going to do about his bill. Mr. Cassens said the letter that was provided to the Council and Mr. Amorelli included historical information and water usage since 2010. Mr. Cassens said over the last five years the number of rented units has increased. In 2010 there were three, in 2011 and 2012 there were four, in 2013 there were five, in 2014 there were six, and now in 2015 there are eight units rented. Mr. Cassens said the increase in water usage over the years has increased the sewer surcharges, and the extra pages that were attached with Mr. Armorelli’s letter were water conservation tips on how to save water during winter quarter averaging. Mr. Brett Miller addressed the Council and said on behalf of the coaches, parents, and sports players, he wanted to thank the Council for including money in the upcoming budget to over-seed the fields during the winter months at ASU. 6. CONSENT AGENDA 6.1 ID 15-0266 Approval of the June 9, 2015, City Council Regular Meeting Minutes 6.2 ID 15-0244 Adopt Resolution No.15-2945 Approving an Intergovernmental Agreement with the Arizona Department of Revenue Related to Uniform Administration of the City’s Transaction Privilege Tax 6.3 ID 15-0255 Adopt Resolution No. 15-2948 Approving Amendment No. 1 to the Airport Development Reimbursable Grant E5S1R with the Arizona Department of Transportation Multimodal Planning Division Aeronautics Group 6.4 ID 15-0246 Adopt Resolution No. 15-2946 Appointing the Chief Fiscal Officer for Fiscal Year 2015-16 6.5 ID 15-0247 Adopt Resolution No. 15-2947 Authorizing Officers/Agents to Deposit, Transfer, and Withdraw Monies in the Local Government Investment Pool for FY 2015-16 6.6 ID 15-0257 Approve Amendment No. 1 to the Software License and Services Agreement and Software Maintenance Agreement with SunGard Public Sector, Inc. 6.7 ID 15-0268 Adopt Resolution No. 15-2955 Abandoning the Northwesterly 5-foot by 27.33-foot Portion of a 10-foot by 50-foot Public Utility and Drainage Lake Havasu City Page 2 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Easement Along the Southerly Property Line of Tract 2258, Block 28, Lot 3/Betty Snowie 6.8 ID 15-0267 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 4:00 p.m. Tuesday, July 14, 2015 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 15-0249 FY 2014-2015 3rd Quarter Reports of Grant Agencies Mayor Nexsen advised that this item was for informational purposes only. 7.2 ID 15-0250 FY 2014-2015 3rd Quarter Reports of Contracted Service Agencies Mayor Nexsen advised that this item was for informational purposes only. 7.3 ID 15-0265 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.4 ID 15-0264 City Manager’s Report City Manager Charlie Cassens reported on the following: • Operations Maintenance Services will be finishing the re-sloping of pavement on Jamaica Boulevard at El Dorado Wash. • The Arizona Department of Transportation (ADOT) has completed a Road Safety Assessment on the area around SR 95 and Kiowa Boulevard. • Code Enforcement Updates. There are currently 57 active and open cases. • Congratulated Code Enforcement Specialist Charlene Jenkins who recently completed the Level II Code Enforcement League of Arizona (CELA) Training Academy training in Gilbert, Arizona. • Special Events: • June 26, 2015 – The Great Race Car Show on McCulloch Boulevard between Smoketree Avenue and Mulberry Avenue. • Reported that on June 17, 2015, the Water Infrastructure Finance Authority (WIFA) held a Board meeting regarding the City’s request to pursue a 3-pronged approach to reducing the Lake Havasu City Page 3 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final wastewater WIFA debt service. He said the Board agreed with a few contingencies, and added that on June 24th through 26th the City will be meeting with the bond rating agencies. 8. PUBLIC HEARINGS 8.1 ID 15-0218 Series #12 Liquor License, BaBaLoo Lounge, 357 South Lake Havasu Avenue/Jusick Ms. Williams advised that Elizabeth A. Jusick applied for a Series #12 liquor license for BaBaLoo Lounge located at 357 South Lake Havasu Avenue. Ms. Williams added that all posting requirements were met, all fees were paid, and no objections were received. She noted that the location is properly zoned for a liquor license. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for the BaBaLoo Lounge, 357 South Lake Havasu Avenue, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.2 ID 15-0235 Series #12 Liquor License, Burgers By The Bridge, 401 English Village/Mclearen Ms. Williams advised that Harriet Mclearen applied for a Series #12 liquor license for Burgers By the Bridge located at 401 English Village. Ms. Williams noted that all posting requirements were met, all fees were paid, and no objections were received. She noted that the location is properly zoned for a liquor license. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for Burgers By The Bridge, 401 English Village, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.3 ID 15-0236 Series #06 Liquor License, R Bar, 3185 Maricopa Avenue/Schmidt Ms. Williams advised that Curt Stephen Schmidt applied for a Series #06 liquor license for R Bar Lake Havasu City Page 4 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final located at 3185 Maricopa Avenue. Ms. Williams said all posting requirements were met, all fees were paid, and no objections were received. She added that a liquor license was previously held at this location. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #06 liquor license for R Bar, 3185 Maricopa Avenue, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.4 ID 15-0230 Adopt Resolution No. 15-2951 Appointing Member(s) to the Parks and Recreation Advisory Board Mayor Nexsen announced that Mr. Jim Rosensweet was unable to attend. Ms. Vicki Warner addressed the Council and said she grew up recreating on public lands and trails. She said the parks are the reason that she moved to Lake Havasu City. Mr. Robert Smith Sr. addressed the Council and said he has lived in Lake Havasu City for 14 years and has run a lot of tournaments and has a lot of experience in parks. Mr. Smith added that he would like to stay on the Parks and Recreation Advisory Board to continue the effort in creating more playing fields in the city. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to adopt Resolution No. 15-2951 appointing Vicki Warner, Jim Rosensweet, and Robert Smith Sr. to the Parks and Recreation Advisory Board with a term to expire on June 30, 2018, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.5 ID 15-0231 Adopt Resolution No. 15-2949 Appointing Member(s) to the Airport Advisory Board Ms. Williams advised that this item is to appoint members to the Airport Advisory Board. She stated that the City Clerk’s office received two applications requesting appointment as a non-pilot member and one application requesting re-appointment as a non-pilot member. Ms. Williams Lake Havasu City Page 5 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final clarified that the City Clerk’s office did not receive any applications for consideration for the pilot member vacancy; therefore, the three applications before Council are requesting consideration to fill the one non-pilot member vacancy. Mr. Bill Boyer addressed the Council and said he has been a resident for 11 years, volunteering six of those years with the City recording various City meetings and events, and added that he is requesting appointment as a non-pilot member. Mr. Constant Stoepler addressed the Council and said he has been on various committees, boards, and commissions for almost 20 years. He said his mission is to increase viability and focus at the airport. He added that he was involved with the Airport Open House Committee, which has been very successful, and listed a couple of ways the airport could be improved to provide more economic value. Mayor Nexsen announced that Mr. Jeff Sayre was unable to attend the meeting. In response to Councilmember Barlow’s question, Ms. Williams clarified that Mr. Sayre was requesting re-appointment. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. In response to Councilmember Sheehy’s question, Ms. Williams replied that Mr. Sayre previously took the position knowing that it would expire June 30, 2015, as he was serving the remainder of another term. Councilmember Barlow moved to adopt Resolution No. 15-2949 appointing Mr. Jeff Sayre as a regular non-pilot member to the Airport Advisory Board with a term to expire on June 30, 2018, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.6 ID 15-0233 Adopt Resolution No. 15-2950 Appointing Member(s) to the Planning and Zoning Commission Ms. Williams advised that the City Clerk’s office received one application requesting consideration for appointment as a regular member and three letters requesting consideration for re-appointment as regular or alternate members to the Planning and Zoning Commission. Ms. Christy Cunningham addressed the Council and said she has served as an alternate member on the Planning and Zoning Commission for the past year. She said she is honored to serve and is honored to have worked on the General Plan update that is going before the City Council for Lake Havasu City Page 6 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final approval. Ms. Cunningham listed some additional volunteer work that she is involved in and background information. Mr. Lucas Still addressed the Council and said he has served on the Planning and Zoning Commission as a regular member for the past two years and he would like to continue to serve and give back to the community. Mr. Mychal Gorden and Mr. Jim Harris were not in attendance. Councilmember Brister asked if Mr. Gorden and Mr. Harris, who were not in attendance, were being appointed as regular or alternates. Mayor Nexsen said Mr. Harris served previously on the Planning and Zoning Commission but not this past year, and Mr. Gorden currently serves as a regular member. Mayor Nexsen asked whether Mr. Harris would accept an alternate position, to which Ms. Williams noted that his application requested consideration for a permanent position and she could not answer on whether he would be willing to accept an alternate position. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to adopt Resolution No. 15-2950 appointing Christy Cunningham as an alternate member of the Planning and Zoning Commission with a term to expire on June 30, 2018, seconded by Councilmember Callahan, and carried by the following vote: Aye: 4 - Councilmember Barlow, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Nay: 3 - Mayor Nexsen, Vice Mayor Brister and Councilmember Lin Councilmember Callahan moved to adopt Resolution No. 15-2950 appointing Jim Harris, Lucas Still, and Mychal Gorden as regular members of the Planning and Zoning Commission with a term to expire on June 30, 2018, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Nay: 1 - Councilmember Lin 8.7 ID 15-0232 Adopt Resolution No. 15-2952 Appointing Member(s) to the Public Safety Personnel Retirement System Local Police and Fire Boards Ms. Williams advised that one application was received requesting consideration for Lake Havasu City Page 7 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final re-appointment to the Public Safety Personnel Retirement System Boards. Ms. Williams noted that the applicant, Ms. Pauline Heck, was unable to attend the meeting. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Resolution No. 15-2952 appointing Pauline Heck to the Public Safety Personnel Retirement System Local Police Board and to the Public Safety Personnel Retirement System Local Fire Board with a term to expire on June 30, 2019, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.8 ID 15-0272 Adjourn to Special Meeting Councilmember Callahan moved to adjourn to special meeting, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.9 ID 15-0270 Adopt Resolution No. 15-2956 Adopting the Fiscal Year 2015-16 Budget; and Approving the Fiscal Year 2016-17 Estimated Budget Mr. Cassens advised that the Council and City staff have been working on the budget for months and there have been no additions. He stated that there was one change from what he originally noted at the first budget work session in his budget message. He said originally it was his intent to convert the Interagency Council grant to a contract; however, after working through the details it became obvious that the package of service that the City has come to expect from the Interagency Council does not lend itself to a contract; therefore, the City intends to leave the Interagency funding in the grant category. Mr. Cassens added that in doing so there is no net difference. Mayor Nexsen added that Exhibit C shows the transfer out of the Irrigation and Drainage District (IDD) to Wastewater of $2 million, but because of what the City believes will be a successful refinancing; the number will most likely be reduced to $1 million. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Mayor Nexsen noted that the reason the budget is $418 million is because the City is doing the refinancing of the sewer project and the budget must show the payoff of the old loans and the new money coming in for the new loans, which is basically a wash. Lake Havasu City Page 8 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Councilmember Callahan moved to adopt Resolution No. 15-2956 adopting the Fiscal Year 2015-16 Budget in the amount of $418,676,431; and approve the Fiscal Year 2016-17 Estimated Budget in the amount of $121,434,519, seconded by Councilmember Brister, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Sheehy Nay: 1 - Councilmember Lin 8.10 ID 15-0271 Reconvene to Regular Meeting Mayor Nexsen reconvened the Regular Meeting at 7:00 p.m. 8.11 ID 15-0251 Approve Cooperative Purchase of Office Supplies, Janitorial Supplies, and Furniture from Staples Advantage Purchasing and Grants Supervisor Kim Fiumara stated that this is an annual item to purchase from the National Joint Powers Alliance (NJPA) contract for janitorial, facility, and furniture supplies from Staples. Ms. Fiumara said historically the City spends approximately $90,000 to $100,000 annually which requires Council approval. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve the cooperative purchase of office supplies, janitorial supplies, and furniture from Staples Advantage utilizing the National Joint Powers Alliance contracts, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.12 ID 15-0222 Approve Amendment No. 1 to the Animal Care and Shelter Services Contract with Western Arizona Humane Society (Contract No. WAHS15) Police Chief Dan Doyle advised that the City contracts with the Western Arizona Humane Society (WAHS) for stray animals that are picked up by the Animal Control Officers for the sum of $250,000 a year. He said this amendment is to extend the contract for the next budget year. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to approve Amendment No. 1 to the Animal Care and Shelter Services Contract with Western Arizona Humane Society from July 1, 2015 through June 30, 2016, seconded by Councilmember Barlow, and carried by Lake Havasu City Page 9 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.13 ID 15-0224 Approve Services Agreement for Victim Services with HAVEN Family Resource Center, Inc. Chief Doyle stated that this item is to approve a service agreement with HAVEN. He explained that the City has had an agreement with HAVEN for a number of years to provide victim services as well as exams and forensic interviews. Chief Doyle noted that the agreement is for $73,274. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy asked how the amount is determined, to which Chief Doyle replied that the figure is based on the number of services and forensic services. Chief Doyle said the number has increased over the years, and added that the amount remained the same as last year. Councilmember Coke moved to approve the Services Agreement with HAVEN Family Resource Center, Inc., for victim services for Fiscal Years 2015-16 and 2016-17, and authorize the City Manager to execute the Agreement on behalf of the City, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.14 ID 15-0278 Ratify Professional Services Agreement for Wastewater and Water Financial Plans Update with Raftelis Financial Consultant, Inc. Mr. Cassens said the item before Council is a ratification of an agreement with Raftelis Financial Consultant, Inc (Raftelis). Mr. Cassens explained that Raftelis has been instrumental in the WIFA restructuring project, and added that this agreement will not only help the City with the requirements of the refunding and refinancing, but will also generate a financial plan for both water and wastewater. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to ratify the Professional Services Agreement for wastewater and water financial plans update with Raftelis Financial Consultants, Inc., seconded by Councilmember Barlow, and carried by the following vote: Lake Havasu City Page 10 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.15 ID 15-0277 Adopt Resolution No. 15-2954 Declaring Intent to Reimburse Expenditures Made Prior to the Date of Issuance from Proceeds of Bonds or Other Obligation Issued by or On Behalf of the City for the Expansion and Improvement of the Wastewater System Mr. Cassens advised that the item before Council satisfies the United States Treasury regulation and allows the City to reimburse itself for funds that have already been expended on the Mulberry Basin Effluent Project, which the City has subsequently added as the new project to the refinancing of the former GADA loan to the new WIFA loan. He said the new WIFA loan requires the inclusion of a new project, and this project lends itself nicely to that purpose. He said the City did some preliminary design for the Mulberry Basin Effluent Project. He said the total amount spent on the design was less than $30,000, and added that this resolution allows the City to be reimbursed for those expenses once the bond proceeds have been realized. Councilmember Lin asked if the City knows what the exact cost of this new project will be, to which Mr. Cassens replied $1.5 million total. Councilmember Lin asked what the total would be after refinanced, to which Mr. Cassens replied $58 million was for the GADA refinance and $1.5 million for the project, for a total just over $60 million. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 15-2954 declaring official intent to reimburse expenditures made prior to the date of issuance from proceeds of bonds or other obligations issued by or on behalf of the City for the expansion and improvement for the Wastewater System, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.16 ID 15-0185 Adopt Resolution 15-2931 Approving Amendment No. 2 to Subcontract 95-101 with the Mohave County Water Authority Water Resources Coordinator Doyle Wilson said the item before Council is to purchase the last of the 250-acre feet of Kingman water that was set aside in 1995. Dr. Wilson explained that the cost per acre foot is $1,079, for a total of $269,772.50, and explained the available payment options. Dr. Wilson stated that the amendment does include a stipulation to pay the Mohave County Water Authority $19,100 in pre-payment of this particular 250-acre feet that has been prepaid for firming Lake Havasu City Page 11 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final with the Arizona Water Banking Authority. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to adopt Resolution No. 15-2931 approving Amendment No. 2 to Subcontract 95-101 with the Mohave County Water Authority for the acquisition of 250 acre feet of Colorado River water, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.17 ID 15-0186 Adopt Resolution No. 15-2932 Approving Subcontract No. 3 with the Mohave County Water Authority Dr. Wilson advised that this amendment is to firm the 250-acre feet of water approving the payback with the Mohave County Water Authority. Mayor Nexsen opened the public hearing. Ms. Cunningham said that she has been following the water issues surrounding Arizona as well as the cities and towns in California that have actually lost access to water. She added that she recently learned that Lake Havasu City receives its water from only one well fed by the Colorado River, and asked for recommendations on how the community can be educated and informed about the water issues in the community. City Attorney Kelly Garry said Ms. Cunningham could certainly speak with Dr. Wilson following the meeting. She noted that there is a water conservation group and a lot of activities that the City does for those that want to be involved. There being no further comments, Mayor Nexsen closed the public hearing. Councilmember Brister moved to adopt Resolution No. 15-2932 approving No. 3 with the Mohave County Water Authority to firm future supplies of Colorado River, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.18 ID 15-0248 Approve Purchase Order Renewal for the Calcium Nitrate Liquid Odor Management Control Program with Evoqua Water Technologies, LLC (B14-WW14-02) Lake Havasu City Page 12 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Wastewater Division Manager Doug Thomas stated that this item is the City’s annual purchase of odor management chemicals which are used in the serial pumping stations. He said the City has been using the program since the early 1990’s and staff is requesting renewal of the existing contract. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve the purchase order renewal for the Calcium Nitrate Liquid Odor Management Control Program with Evoqua Water Technologies, LLC, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.19 ID 15-0263 Approve Amendment No. 1 to Services Agreement for Janitorial Services for Various Facilities on a Requirements Basis with Advance Janitorial Services Inc. (ITB No. B15 - Janitorial) Maintenance Services Manager Mark Clark stated that this item is the first of a possible two-year renewal for janitorial services for the City. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to approve Amendment No. 1 to Services Contract for Janitorial Services for Various Facilities on a Requirements Basis with Advance Janitorial Services Inc., in an amount not to exceed $78,456.00, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.20 ID 15-0253 Approve Purchase Order Renewal for Aggregate Materials with Campbell Redi-Mix (ITB No. B15-OP-2) Mr. Clark advised that this is an annual item for aggregate materials with Campbell Redi-Mix. He said there has been a slight increase due to labor and insurance increases, which the City found to be reasonable. He said when this project originally went out to bid there was only one bidder and if the City were to bid out this project again this year, and only have one bidder, the prices could increase; therefore, the City does not see it as advantageous to go out to bid again. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 13 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final Councilmember Callahan moved to approve the purchase order renewal for the supply and delivery of Aggregate Materials with Campbell Redi-Mix for the itemized unit prices listed on the attached Price Letter plus applicable taxes, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.21 ID 15-0254 Approve Purchase Order Renewal for Redi-Mix Concrete Products with Campbell Redi-Mix (ITB No. B15-OP-1) Mr. Clark stated that this item is similar to the previous item, and added that there was a slight increase due to material costs, as the cost of cement has increased. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve the purchase order renewal for the supply and delivery of Redi-Mix Concrete Products with Campbell Redi-Mix for the itemized unit prices listed on the attached Price Letter plus applicable sales tax, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC Mr. Fred Graff addressed the Council and said he is a citizen of Lake Havasu City. He asked if the Council was involved with Adult Protective Services (APS), Department of Social Services (DES), or the Mohave County Industries of Abuse. He stated that he feels there is a lot of unjust and disregard for the elderly, and disbelief of what people have done for people. 11. FUTURE MEETINGS Tuesday, July 14, 2015 @ 5:00 p.m. – Work Session Tuesday, July 14, 2015 @ 6:00 p.m. – Regular Meeting Tuesday, July 28, 2015 @ 5:30 p.m. – Special/Regular Meeting 12. FUTURE AGENDA ITEMS There were no future agenda items. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 7:26 p.m. Lake Havasu City Page 14 Printed on 7/15/2015 City Council Regular Meeting Minutes - June 23, 2015 Final CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 23rd day of June, 2015. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 15 Printed on 7/15/2015