City Council

Lake Havasu City Police Facility 2360 McCulloch Blvd North Lake Havasu City, Arizona 86403 www.lhcaz.gov City Council Regular Meeting Minutes - Final Tuesday, December 8, 2015 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Suzanne G. Waldron, Mount Olive Church Chaplain Suzanne G. Waldron with Mount Olive Church gave the invocation. 3. PLEDGE OF ALLEGIANCE Mayor Nexsen led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Donna Brister, Vice Mayor Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin 5. CALL TO THE PUBLIC Ms. Frankie Lyons addressed the Council regarding her concerns over the parking changes that were proposed in the new Development Code discussed at the December 2, 2015, Planning and Zoning Commission meeting. She said the City needs to be more proactive and enforce the codes that are already in place. Mr. Aaron Ashbaugh addressed the Council regarding his concerns over the parking changes that were proposed in the new Development Code. He said he currently has seven licensed drivers in his household with a two-car garage and a two-car driveway, which does not leave much room for parking his other vehicles. He said he also has several trailers and boats that are licensed and legally parked under the existing code, but would be prohibited under the proposed changes. 6. CONSENT AGENDA 6.1 ID 15-0503 Approve the November 24, 2015, City Council Regular Meeting Minutes 6.2 ID 15-0508 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, December 22, 2015 Lake Havasu City Page 1 Printed on 1/14/2016 City Council Minutes - Final December 8, 2015 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 15-0505 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 15-0504 City Manager's Report City Manager Charlie Cassens reported on the following: • Code Enforcement Updates. There are currently 36 active and open cases. • Building Permit Updates. • The Community Children’s Celebration will take place on Saturday, December 12, 2015, from 10 a.m. to 2 p.m. at Rotary Community Park, and the Annual Community Dinner will take place on Saturday, December 12, 2015, at 5 p.m., at the Community Center. • The public is invited to attend the America’s Best Communities Prize Competition Revitalization Plan presentation on Tuesday, December 15, 2015, at 6 p.m., at the Lake Havasu High School Performing Arts Center. 8. PUBLIC HEARINGS 8.1 ID 15-0492 Series #12 Liquor License, Fiesta Mexicana No. 14, 1621 McCulloch Boulevard North/Elliget Ms. Williams advised that Mr. Lawrence Elliget has applied for a Series #12 Restaurant Liquor License for Fiesta Mexicana No. 14, located at 1621 McCulloch Boulevard North. Ms. Williams noted that all posting requirements were met, all fees were paid, and no objections were received. She added that a liquor license was previously held at this location. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to recommend that the Arizona Department of Liquor License and Control approve a Series #12 liquor license for Fiesta Mexicana No. 14, 1621 McCulloch Boulevard North, seconded by Councilmember Barlow, and carried by the following vote: Lake Havasu City Page 2 Printed on 1/14/2016 City Council Minutes - Final December 8, 2015 Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.2 ID 15-0507 Adopt Resolution No. 15-3005 Approving the Lake Havasu City 2015 Water Conservation Plan Water Resources Coordinator Doyle Wilson advised that this item is requesting approval of a five year Water Conservation Plan (Plan) required by the Bureau of Reclamation (BOR). He added that it will also assist the City in ideas to support water conservation efforts with the angle of decreasing the City’s per capital consumption over time. He said last year the City’s build consumption was 182 gallons per person per day and the divergent number was 208 gallons per person per day. He said the City is not clear as to why the discrepancy in numbers; however, staff is currently conducting a City-wide water audit to determine what might be causing the discrepancy. Dr. Wilson said the Plan will hopefully decrease the consumption to meet the City’s goal of 160 gallons per day per person, as well as decrease the divergent number. Mayor Nexsen stated that on Page 5-1 it notes that the south intake diversion water is blended with effluent water from the golf course; however, he thought the south intake was closed and not usable. Dr. Wilson said at this point in time the south intake is in disrepair; however, the City could use it on a limited basis but it would take an investment to revitalize it. He added that the south intake is a diversion point that goes against the City’s allocation of Colorado River water and would be prudent in the long term to either moth-ball it or decommission it altogether. Dr. Wilson further added that in the Plan, the City is looking to use it temporarily while expanding the Mulberry Treatment Plant basin to help with some of the effluent that may not be available at the time due to the construction. Mayor Nexsen said the table on Page 12-1 states that the “Feasibility study for additional source water treatment that would eliminate the need to use residential water softeners and R/O systems.” He asked if that would occur at the City’s water treatment facility, to which Dr. Wilson said that is the concept; however, the problem is the water quality of the effluent. He said the City may want to look at approaching this from a “source end” and use lime or some equivalent treatment for softening the water, along with a carbon filtration, to lower the values from hard water to a more moderate level. Dr. Wilson said the goal is to eliminate the need at the user end so that they see softeners and R/O systems as an additional expense that they may not necessarily need. Councilmember Callahan referenced Page 7-3, Item 7.4, and asked what types of unmetered water usage is occurring, to which Dr. Wilson said the City is concerned about this use as it is taking place in a few different areas, but one area in particular is unmetered water used by the Fire Department for field trainings and also fighting fires. He said the City has formulated a few different strategies to monitor this use throughout the year. Lake Havasu City Page 3 Printed on 1/14/2016 City Council Minutes - Final December 8, 2015 Councilmember Barlow congratulated Dr. Wilson on a very well-written and comprehensive report. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 15-3005 approving the Lake Havasu City 2015 Water Conservation Plan, seconded by Councilmember Sheehy, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.3 ID 15-0509 Adopt Resolution No. 15-3006 Approving Intergovernmental Agreement with Lake Havasu Unified School District No. 1 for Airport Field Trips 2015-2016 Airport Supervisor Steve Johnston said this item is requesting approval of an Intergovernmental Agreement with the Lake Havasu Unified School District No. 1 for field trips. He added that Starline Elementary School will be taking a field trip to the Airport on Friday, December 10th, to tour the facility and view five airplanes and a fire truck on display. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy moved to adopt Resolution No. 15-3006 approving the Intergovernmental Agreement with Lake Havasu Unified School District No. 1 for Airport field trips 2015-2016, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.4 ID 15-0501 Approve Cooperative Purchase of Replacement Motorola Two-Way Radios from Motorola Solutions Fire Chief Dennis Mueller advised that staff is recommending approval to replace several outdated Fire Department vehicle radios that are non-compliant with the new radio system. Councilmember Sheehy said a very comprehensive study was done with the new radio system and asked how these radios were missed, to which Chief Mueller said the department was unaware of how the digital system would affect some of the radios, and added that the addition of a new MOSCAD system also affected a few things. He added that more radios will need to be replaced; however, these are the only ones that they can currently afford to replace in this year’s budget. Lake Havasu City Page 4 Printed on 1/14/2016 City Council Minutes - Final December 8, 2015 Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to approve the cooperative purchase of two-way radios from Motorola Solutions under State of AZ Contract ADSPO13-036880 in an amount not to exceed $77,400, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.5 ID 15-0506 Award Bid for Vadose Zone Well #6 to Technology Construction, Inc. (Project No. SS2900) Project Manager Jeremy Abbott advised that Vadose Well #6 is the last programed well to replace existing Well #2 when it fails. He provided a map showing the locations of Vadose Well #5, constructed a few years ago, and Well #7, which was completed in June of this year by Technology Construction. Councilmember Callahan asked what was causing the wells to fail, to which Mr. Abbott said basically the wells are failing due to overuse and because they are reaching the end of their life expectancy, which is typically anywhere from five to ten years with the City averaging seven to eight years. Mayor Nexsen said he was a fan of the concept of vadose wells when they first started; however, the City has not developed the water plume underneath that was intended to remove the water without it counting against us for the Colorado River water shortages. He asked if there was a plan in place to eventually phase them out, to which Mr. Abbott said there have been discussions on moving forward with wells or using other disposal. He said the City’s current Aquifer Protection Permit (APP) with the North Regional Treatment Plant requires these wells as an additional disposal. He noted that there will be future discussions regarding the use of wells or future recovery wells. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to award the base bid for the Vadose Well #6 Project to Technology Construction, Inc., in the amount of $352,171.00, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9. CURRENT EVENTS Lake Havasu City Page 5 Printed on 1/14/2016 City Council Minutes - Final December 8, 2015 There were no council committee reports. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, December 22, 2015 @ 6:00 p.m. – Regular Meeting - CANCELED Tuesday, January 12, 2016 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 6:28 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 8th day of December, 2015. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 6 Printed on 1/14/2016