City Council

Lake Havasu City Police Facility 2360 McCulloch Blvd North Lake Havasu City, Arizona 86403 www.lhcaz.gov City Council Regular Meeting Minutes - Final Tuesday, January 12, 2016 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Dale Ray, Lakeview Community Church Pastor Dale Ray with Lakeview Community Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Donna Brister, Vice Mayor Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin 5. SELECTION OF VICE MAYOR Vice Mayor Brister moved to nominate Councilmember Callahan as Vice Mayor for 2016, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 6. CALL TO THE PUBLIC There were no requests to address the Council. 7. CONSENT AGENDA 7.1 ID 16-0525 Approve the December 8, 2015, City Council Regular Meeting Minutes 7.2 ID 16-0529 Adopt Resolution No. 16-3011 Approving a Payroll Deduction Agreement with Lake Havasu Unified School District No. 1 to Allow City Employees to Voluntarily Participate in the Extracurricular Activity Fee Program through Payroll Deductions for the 2016 Tax Year Lake Havasu City Page 1 Printed on 1/28/2016 City Council Minutes - Final January 12, 2016 7.3 ID 16-0523 Adopt Resolution No. 16-3008 Approving the Intergovernmental Agreement with Arizona State Parks to Provide Water and Wastewater Laboratory Services for Buckskin Mountain and Cattail Cove State Parks 7.4 ID 16-0524 Adopt Resolution No. 16-3009 Approving the Intergovernmental Agreement with Arizona State Parks for Wastewater System Services for Lake Havasu State Park 7.5 ID 16-0543 Adopt Resolution No. 16-3012 Approving Victim Assistance Grant Program Subgrant Award Agreement with Department of Public Safety for FY 2015-2016 7.6 ID 15-0520 Adopt Resolution No. 16-3007 Dedicating two 20-foot by 30-foot Anchor Easements and one 20-foot by 40-foot Anchor Easement on City Owned Parcel “E” of Tract 2203 and one 20-foot by 50-foot Anchor Easement on City Owned Parcel “L” of Tract 2208 to Unisource Electric 7.7 ID 15-0514 Recommend Approval of a Special Event Liquor License Application for the Western Arizona Humane Society Fundraiser on January 23, 2016, at 2119 McCulloch Boulevard / Gillmore 7.8 ID 15-0513 Recommend Approval of a Special Event Liquor License Application for the London Bridge Lions Foundation - Mohave Skin and Cancer Center Grand Opening Event on January 30, 2016, at 1801 Mesquite Avenue / McKnight 7.9 ID 16-0535 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Event on February 6, 2016, at 7260 SARA Parkway / Norona 7.10 ID 16-0536 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Event on February 20, 2016, at 7260 SARA Parkway / Norona 7.11 ID 16-0532 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Event on March 5, 2016, at 7260 SARA Parkway / Norona 7.12 ID 16-0530 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Event on March 19, 2016, at 7260 SARA Parkway / Norona 7.13 ID 16-0533 Recommend Approval of a Special Event Liquor License Application for Lake Havasu City Page 2 Printed on 1/28/2016 City Council Minutes - Final January 12, 2016 the Havasu 95 Speedway Event on April 2, 2016, at 7260 SARA Parkway / Norona 7.14 ID 16-0531 Recommend Approval of a Special Event Liquor License Application for the Western Pyrotechnics Winterblast event on February 11, 12, 13 & 14, 2016, at 7260 SARA Parkway / Norona 7.15 ID 16-0534 Recommend Approval of a Special Event Liquor License Application for the Havasu 95 Speedway Event on April 16, 2016, at 7260 SARA Parkway / Norona 7.16 ID 16-0528 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, January 26, 2016 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 8.1 ID 16-0527 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 8.2 ID 16-0526 City Manager's Report City Manager Charlie Cassens reported on the following: • Quarterly Retirement Report. • Code Enforcement Updates. There are currently 33 active and open cases. • Building Permit Updates. • Congratulated Division Chief (DC) Jeff Harran who was recently recognized and voted upon unanimously by the Commission of Professional Credentialing as a designated Chief Fire Officer (CFO). He added that with this designation DC Harran became one of 788 other CFO’s in the world. He added that this is the third designation DC Harran has obtained over the past few years, and recognized his two other credentials, each with their own set of standards and requirements: designated Fire Officer (FO) and designated Chief Training Officer (CTO). He further added that with his new CFO designation and the two previous ones, FO & CTO, DC Harran becomes one of only 16 others in the entire world to have a triple designation. Mr. Cassens said along with Division Chief Harran, three others within the Fire Department Lake Havasu City Page 3 Printed on 1/28/2016 City Council Minutes - Final January 12, 2016 received credentialing over the past year: both Battalion Chief Jeff Kemp and Captain Chris Bracamonte received their Fire Officer (FO) designations. • Special Event Updates: o January 15 through the 17 – The Havasu Balloon Festival at the Island Golf Club at The Nautical Beachfront Resort from 6:00 am to 11:00 pm. o Saturday, January 23 – The Annual Camaros on the London Bridge event from 7:45 am to 8:15 am. o Saturday, January 23 – Sandie’s Pass 5K Walk & Run at Grand Island Park and the walking path around the Island from 9:30 am to 11:00 am. o Saturday, January 30 – A Fair of the Heart Walk at the Aquatic Center and Rotary Park from 7:30 am to 3:00 pm. • Reported that Virtual Reality Enterprises (VRE), owner of the English Village property on the north, has officially announced their plans to develop a 123-room, 6-story, extended-stay hotel property. The facility includes a bar and restaurant, fitness room, meeting and event space, business center, and a third-party restaurant and convenience market. He said construction is scheduled to take place in a few weeks with a groundbreaking on Wednesday, January 20, 2016, at 8:30 am at the site. Mr. Cassens said the hotel is scheduled to open sometime mid-2017. 9. PUBLIC HEARINGS 9.1 ID 15-0510 Series #09 Liquor License, London Bridge Liquors/Pulliam Ms. Williams advised that Douglas Wade Pulliam has applied for a Series #09 Liquor Store Liquor License for London Bridge Liquors, located at 781 Lake Havasu Avenue North. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses and Control approve a Series #09 liquor license for London Bridge Liquors, 781 Lake Havasu Avenue North, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9.2 ID 15-0478 Adopt Resolution No. 16-3010 Approving Fiscal Year 2015-16 Budget Amendment Administrative Services Director Tabatha Miller advised that this item is requesting the Council’s approval of a budget amendment. She noted that the budget amendment moves funds between departments in most cases, and in a few cases moves actual funds. She added that there is no use of Lake Havasu City Page 4 Printed on 1/28/2016 City Council Minutes - Final January 12, 2016 contingency and the budget amendment does not increase the budget. Ms. Miller added that Ms. Cassandra Clow, Budget Analyst, was also in attendance to help answer any questions. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 16-3010 approving a budget amendment for Fiscal Year 2015-16 as listed on the presented schedules D, E, and F, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9.3 ID 15-0521 Approve the Final Condominium Subdivision Plat for Havasu Boat and RV Storage Located at 848 Kiowa Avenue Senior Planner Stuart Schmeling said this item is requesting approval of a 47-unit condominium subdivision final plat. He added that this is Phase II of a development that was originally approved in 1993. Mayor Nexsen asked why the project has taken so long, to which Mr. Schmeling said it was his understanding that the land changed ownership several times and through the Planned Development (PD) process there were also several restrictions with regard to building height and length which caused the delay. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to approve the Final Condominium Subdivision Plat for Havasu Boat and RV storage located at 848 Kiowa Ave. Tract 2288, Block 2, Lots 24-30, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9.4 ID 15-0512 Award Bid for Fiscal Year 2015-2016 Chip Seal Program to Earth Resources Corporation (Project No. SM580C) Maintenance Services Division Manager Mark Clark advised that this item is to award bid for the City’s annual chip seal project. He said if awarded, it would include the Base Bid and additive Alternates 1, 3, and 4. He said staff chose not to do Alternate 2 due to funding. Mr. Clark explained that extra options are always included when they go out to bid in the event prices are low and the City is able to complete more work. He noted that prices were lower than the previous year and said the project would begin sometime in April or May. Lake Havasu City Page 5 Printed on 1/28/2016 City Council Minutes - Final January 12, 2016 Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to award the bid for Fiscal Year 2015-2016 Chip Seal Program to Earth Resources Corporation, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10. CURRENT EVENTS Mayor Nexsen announced that the City Council will be holding their Mid-Year Budget Update and Planning Session on Wednesday, January 13, 2016, at the Hampton Inn, and a presentation on the Vision 20/20 Plan will also be given to Frontier Communications Executives beginning at 8:30 am. 11. CALL TO THE PUBLIC There were no requests to address the Council. 12. FUTURE MEETINGS Wednesday, January 13, 2016 @ 8:30 a.m. – City Council Mid-Year Budget Update & Planning Session @ Hampton Inn Tuesday, January 26, 2016 @ 6:00 p.m. – Regular Meeting Tuesday, February 9, 2016 @ 5:00 p.m. – Work Session Tuesday, February 9, 2016 @ 6:00 p.m. – Regular Meeting 13. FUTURE AGENDA ITEMS There were no requests for future agenda items. 14. ADJOURN Upon motion by Councilmember Brister and seconded, the meeting adjourned at 6:23 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 12th day of January, 2016. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 6 Printed on 1/28/2016