City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Don Callahan Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Donna Brister Lake Havasu City, Arizona 86403 Councilmember Jeni Coke www.lhcaz.gov Councilmember Michele Lin Councilmember Cal Sheehy City Council Regular Meeting Minutes - Final Tuesday, January 26, 2016 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Ray Carter, Redemption Hill Calvary Chapel Pastor Ray Carter with Redemption Hill Calvary Chapel gave the invocation 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Donna Brister-McCoy, Vice Mayor Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin 5. CALL TO THE PUBLIC There were no requests to address the Council. 6. CONSENT AGENDA 6.1 ID 16-0560 Approve the January 12, 2016, City Council Regular Meeting Minutes 6.2 ID 16-0537 Recommend Approval of a Special Event Liquor License Application for the Airport Open House event on March 5, 2016, at 5600 Highway 95 #1 / Norona 6.3 ID 16-0557 Approve Agreement to Install ImageTrend Elite EMS/Fire Community Health (Community Paramedicine) Module with ImageTrend, Inc. 6.4 ID 16-0567 Ratify the City Manager’s Execution of the Group Sales Agreement with the Renaissance Phoenix Downtown Hotel for TCC/GAMA Legislative Outreach 6.5 ID 16-0563 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 4:00 p.m. Lake Havasu City Page 1 Printed on 2/10/2016 City Council Minutes - Final January 26, 2016 Tuesday, February 9, 2016 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 16-0562 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 16-0561 City Manager's Report City Manager Charlie Cassens reported on the following: • Letter from Senator John McCain congratulating Lake Havasu City on becoming a Semi-Finalist in the America’s Best Communities (ABC) Competition. • Code Enforcement Updates. There are currently 36 active and open cases. • Building Permit Updates. • Sales Tax Updates. • The next Coffee with the Mayor is scheduled for Friday, February 5, 2016, at The Bagel Bin, located at 1960 Mesquite Avenue, Suite A, from 7:30 a.m. to 9:00 a.m. • Upcoming Special Events: o Saturday, January 30, 2016 – A Fair of the Heart Walk at the Aquatic Center and Rotary Park from 7:30 a.m. to 3:00 p.m. o Saturday, January 30th through Sunday, January 31, 2016 – Little Delbert Days at the rodeo grounds from 10:00 a.m. to 4:00 p.m. 8. PUBLIC HEARINGS 8.1 ID 16-0554 Adopt Resolution No. 16-3017 Approving Right of Way No. 18-116652 with the Arizona State Land Department for the Location and Future Construction, Operation and Maintenance of a Service Road for Booster Station 6A..Body Project Manager Ryan Molhoek advised that Right of Way No. 18-116652 is to approve the access road to a future reservoir site, and the subsequent item, Right of Way No. 14-116653, is to approve the reservoir site and the water main infrastructure leading to the site. Mr. Molhoek said the site is located on the northeastern part of the city, just off Bison Boulevard and Colt Drive. He provided an aerial photograph of the future tank site location. Mr. Molhoek added that the site will Lake Havasu City Page 2 Printed on 2/10/2016 City Council Minutes - Final January 26, 2016 accommodate future demands from development, and will also reduce some of the load from the hydromantic system at Station 5A. He noted that the term of the lease is for 10 years. Councilmember Barlow asked if the service road would cut through the future highway bypass, to which Mayor Nexsen said the bypass would not happen for another 20 to 30 years and is proposed to be built in that same area; however, the service road is only about a quarter-mile and the bypass road will be further back. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Resolution No. 16-3017 approving Right of Way No. 18-116652 with the Arizona State Land Department for the location and future construction, operation and maintenance of a service road for Booster Station 6A, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.2 ID 16-0553 Adopt Resolution No. 16-3018 Approving Right of Way No. 14-116653 with the Arizona State Land Department for the Location and Future Construction, Operation and Maintenance of Water Booster Station 6A Mr. Molhoek said the background information for this item was discussed in the previous item; however, he added that the right-of-way for the service road will also grant the City access to the water mains that will run underneath the road and access to and from the Water Booster Station. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to adopt Resolution No. 16-3018 approving Right of Way No. 14-116653 with the Arizona State Land Department for the location and future construction, operation and maintenance of Water Booster Station 6A, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.4 ID 16-0548 Award Bid for the Mulberry Effluent Basin Expansion Project to Technology Construction, Inc. (Project No. SS2630) Engineering Division Manager Jeremy Abbott provided an aerial photograph of the Mulberry Treatment Plant (Plant) and comingling pond. He explained that the comingling pond is a small pond located to the west of the Plant where the treated water is discharged and stored. He added that the pond mingles reclaimed water (water that is treated at the treatment plant) with lake water Lake Havasu City Page 3 Printed on 2/10/2016 City Council Minutes - Final January 26, 2016 pulled from the south intake. Mr. Abbott said the project will also include installing temporary piping which will serve the golf courses with a temporary water source that will come directly from the south intake during the construction process. In addition, he said the project will include dredging to reduce the amount of time that the pond will be out of service. Mr. Abbott added that the project will also include removing a small bottleneck within the system. He explained that the pump station to the north pulls water out of an old contact basin and provides reclaimed water into the City’s 18-inch backbone that runs parallel to the highway. He said the backbone feeds the Island and can also pump water to the North Treatment Plant; however, this will change and the suction line will actually come out of the pond as well as the new pump station that serves the golf courses. Mr. Abbott noted that the Mulberry Effluent Basin Expansion Project was identified as the Water Infrastructure Financial Association (WIFA) funded project during the Wastewater System Expansion loan refinancing process. He said the project will take approximately four months and also includes the south intake improvement plans that will come back in to Council in March. Mr. Abbott said the project will increase the pond’s current capacity by 40-percent, from 850,000 gallons to 1,500,000 gallons. He added that the project will also have an overall water allocation reduction of over 200-acre feet per year, with the transferring of potable water uses over to reclaimed water. Mayor Nexsen said he thought the south intake was completely inoperable, to which Mr. Abbott said it is not. He explained that staff has been working to ensure the pumps will operate and have done a few small modifications. He added that it was taken out of service when the City did not have the need for the water; however, now that the City is meeting the need for new demands there are some summer months that the City is still not able to provide 100-percent once all the connections are done. He said the City evaluated a couple of different options in lieu of using the south intake, including building massive storage tanks; however, the costs of building and maintaining new tanks for storage purposes were significantly higher compared to the costs of upgrading the south intake pumps and electrical equipment, especially when used only a couple of months a year. He added that as the city’s flows increase, the reliance on the south intake will lessen. Mayor Nexsen asked if there is significant quagga infestation at the south intake, to which Mr. Abbott said he was not sure he could really quantify that but there are signs of quaggas in the comingling pond. He added that the City is able to treat the water, since it is not drinking water, which does help the quagga issue. Mr. Cassens clarified that although the City anticipates an allocation reduction of 200 acre-feet per year, the City would not be reducing its Colorado River water allocation entitlements. Lake Havasu City Page 4 Printed on 2/10/2016 City Council Minutes - Final January 26, 2016 Councilmember Sheehy noted that the project came in $116,000 under the estimate. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy moved to award the Base Bid for the Mulberry Effluent Basin Expansion Project to Technology Construction, Inc., in the amount of $882,900.00, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.3 ID 16-0549 Award Contract for Construction Management Services for the Mulberry Effluent Basin Expansion Project to Carollo Engineers (Project No. SS2630) Mr. Abbott said this item is to award construction management services to Carollo Engineers for $90,964.00, to provide construction administration for the Mulberry Effluent Basin Expansion Project. Mr. Abbott said construction administration services would include the following: - on-site inspector - submittal reviews - construction meetings - schedules and reporting - as-builts and close-out He added that because this project is WIFA funded, there are items that must also be provided to WIFA to meet the application requirements. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to award the contract for Construction Management Services for the Mulberry Effluent Basin Expansion Project to Carollo Engineers in an amount not to exceed $90,964.00, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 9. CURRENT EVENTS Councilmember Sheehy reported that the Royal Canadian Airforce will continue their flight trainings over Lake Havasu City this month. He added that the Wings, Wheels, and Waves Event Lake Havasu City Page 5 Printed on 2/10/2016 City Council Minutes - Final January 26, 2016 will be held again this year in March at the Airport. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, February 9, 2016 @ 4:00 p.m. – Work Session Tuesday, February 9, 2016 @ 6:00 p.m. – Regular Meeting Tuesday, February 23, 2016 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Councilmember Callahan and seconded, the meeting adjourned at 6:30 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 26th day of January, 2016. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 6 Printed on 2/10/2016