City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting Minutes - Final Tuesday, February 12, 2019 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Jon Maki, Havasu Alliance Church Pastor Jon Maki with Havasu Alliance Church gave the invocation. 3. PLEDGE OF ALLEGIANCE Mayor Sheehy introduced Arizona Cactus Pine Girl Scout Troop #2276 who led in the Pledge of Allegiance. The Girl Scouts introduced themselves to Council and said they have been a troop in Lake Havasu City for six years and explained their mission and goals this year. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Ms. Trish Perez addressed the Council regarding raising awareness on parking accessibility in the community. She said 38 percent of residents in Lake Havasu City are over the age of 65 or have a disability, and stated that there is not enough parking to accommodate these residents. 6. CONSENT AGENDA 6.1 ID 19-1900 Approve the January 22, 2019, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 19-1881 Adopt Resolution No. 19-3277 Ratifying the Execution of a Letter of Appointment (LOA) Agreement with the Office of the State Forester, Arizona Department of Forestry and Fire Management (Brian Davis) Lake Havasu City Page 1 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 6.3 ID 19-1894 Adopt Resolution No. 19-3280 Approving and Authorizing the Police Chief to Execute a Support Agreement with the Department of Veterans Affairs for the Provision of Law Enforcement Services (Dan Doyle) 6.4 ID 19-1896 Adopt Resolution No. 19-3282 Approving the Intergovernmental Agreement for Use of the Pima Training Facility with Various Law Enforcement Agencies in the Western Arizona Region (Dan Doyle) 6.5 ID 19-1904 Adopt Resolution No. 19-3283 Approving and Authorizing Execution of Instruments Necessary to Vacate and Convey Parcel D, Approximately 5,000 Square Feet of Roadway, Between Lots 32 and 33 of Block 18, Tract 2217, Creating a Larger Commercial Property (Stuart Schmeling) 6.6 ID 19-1901 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 26, 2019 (Kelly Williams) Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 19-1895 Investment Report as of December 31, 2018 (Jill Olsen) Mayor Sheehy noted that this item was for informational purposes only. 7.2 ID 19-1899 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.3 ID 19-1902 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • City employees were recognized for the contributions that were made towards the Arizona Children’s Association “Gift of Hope” Program. • City employees, Mr. Fred Francis and Mr. Jeff Brandt, were thanked for their work in keeping the City infrastructure clean and healthy. • New Online Portal for temporary vendors available to help streamline the application process. • Elected officials from the Tri-City area attended the Tri-City Council Legislative Lake Havasu City Page 2 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 Day at the League Offices and discussed the importance of local control, do no harm to cities, and improving the quality of life for residents. Officials met with Representative Biasiucci and Senator Borrelli and toured the Capitol. • Havasu Preparatory Academy and the Patriotic Adventures in Constitutional Education (PACE) Program met with the Mayor and City Council to learn about city government and the community. • The Tri-City Mayors and Councilmembers attended the State of the State Luncheon presented by Arizona Governor Doug Ducey. Mayor Sheehy presented the State of the City and reported that the state of the city is strong. • Mayor Sheehy attended Lake Havasu High School to present a proclamation to the Career and Technical Educational (CTE) for the month of February. • New City website design launched at www.lhcaz.gov. • The Lake Havasu City Police Department will be conducting enhanced traffic enforcement for the Winter Blast Pyrotechnics Show on February 13, 2019, through February 17, 2019, at SARA Park. The funding is provided through a grant awarded by the Arizona Governor’s Office of Highway Safety. • City offices will be closed on Monday, February 18, 2019, in observance of Presidents’ Day. 8. PUBLIC HEARINGS 8.1 ID 19-1897 Adopt Resolution No. 19-3281 Appointing City Councilmembers to the Lake Havasu Metropolitan Planning Organization’s Executive Board (Kelly Garry) City Attorney Kelly Garry advised that in 2013 Lake Havasu City established the Lake Havasu Metropolitan Planning Organization. Ms. Garry said the formation was due to the 2010 Census in which Lake Havasu City exceeded 50,000 people triggering the requirement to establish a Metropolitan Planning Organization or an MPO. She stated that an MPO ensures that regional cooperation and transportation planning occurs and it also channels federal funding for transportation projects and programs in Lake Havasu City. Ms. Garry said the Lake Havasu MPO is administered by an Executive Board, and added that the Governor of Arizona authorizes the Lake Havasu Metropolitan Planning Organization Executive Board to be comprised of three representatives from Lake Havasu City, the Mohave County Board of Supervisors, and a Representative from the Arizona State Transportation Board. She stated that Federal law requires members of the Lake Havasu Metropolitan Planning Executive Board must be locally elected officials. Ms. Garry said due to membership changes on the City Council it is necessary to revise the resolution that appoints the Councilmembers to the MPO Executive Board. She said this item was discussed at the Council Planning Session and it was suggested that Mayor Sheehy, Vice Mayor Lane, and Councilmember McCoy should serve as board members, and Councilmember Coke be appointed as the alternate. Lake Havasu City Page 3 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to adopt Resolution No. 19-3281 appointing City Councilmembers to the Lake Havasu Metropolitan Planning Organization’s Executive Board, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.2 ID 18-1845 Adopt Resolution No. 19-3284 Approving the Lake Havasu City Municipal Court Site Maintenance and Operation Intergovernmental Agreement with Mohave County to Maintain and Support the Existing Court Network System (Mitchell Kalauli) City Magistrate Mitchell Kalauli advised that before the Council is a resolution approving an Intergovernmental Agreement that is done every five years. He explained that the City does not have a lot of control over the costs associated with Information Technology (I.T.) as part of it comes from the State and is mandated for the computers that they have and the I.T. support that the State provides, and the other part is the agreement with Mohave County (County) regarding their I.T. support. He said the cost comes to approximately $150 per computer, per month, and said they have between 20 and 24 computers, which equates to approximately $34,000 this year and will increase if more computers are needed. Judge Kalauli explained two changes in the agreement this year, which included: 1) that the City would have to go through the Presiding Judge to access the County server if needed, and 2) a way for the City to get out of the agreement if needed and how that would occur. Mayor Sheehy said at the City Council Planning Session there was discussion about how I.T. services at the County are not meeting the needs of the Court, to which Judge Kalauli said depending on the organization that is providing I.T. support you can do different things. He said the City has been able to move forward quickly with changes in I.T. and improvements in how people manage their I.T. and services; however, the County has not necessarily been able to move as quickly. He added that they are State mandated to use a current type of case management system that is an abacus and hard to deal with. He said their hands are tied in a lot of ways in how they can move forward in utilizing the technologies that are out there. Councilmember McCoy asked about replacement and upgrades, to which Judge Kalauli said they pay the State who comes in to replace the computers every five or six years depending on their schedule. He said most courts run this way; however, there are some Lake Havasu City Page 4 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 courts that do all of their I.T. in-house, including computer updates and contract with the State to exchange information which gives them more control. He said most courts are utilizing the State’s administrative office to run all of their I.T. Councilmember Groat asked if all the computer programs they use work well with the City, to which Judge Kalauli said they do not work with the City as there is very little interaction between the City and the Court. Mayor Sheehy said most of the discussion at the Planning Session was regarding the deconsolidation of the Court and asked if this is one component that makes it challenging for the Court with the current arrangement, to which Judge Kalauli said either way the Court just needs to plan moving forward. He said the idea for some of the changes in the agreement and the discussions they hope the Council will have with the County and Board of Supervisors is to decide what fits best for all our needs and how we can move forward one way or another. Mayor Sheehy opened the public hearing. There was a question from the audience. Judge Kalauli said the question was whether the Court had an in-house I.T. person, to which he explained that the Court utilizes the County’s I.T., who are located in Kingman. He said if there is a need they have to send someone down to Lake Havasu City or use one of their clerks. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Dolan moved to adopt Resolution No. 19-3284 approving the Mohave County Court Automation Project Lake Havasu City Municipal Court Site Maintenance and Operation Intergovernmental Agreement with Mohave County, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.3 ID 19-1898 Adopt Ordinance No. 19-1212 Rezoning Tract 2192, Block 9, Lots 1 and 2; 2100 Kiowa Boulevard N. from RM (Residential Multi-Family District) to C-2 (General Commercial District) (Stuart Schmeling) Zoning Administrator Stuart Schmeling advised that the property is located on Kiowa Boulevard on the northern portion of the community and the subject lots are located across the street from Lake Havasu City Fire Station No. 2. Mr. Schmeling noted that the entire block was re-zoned to C-2 (General Commercial District) in 2003; however, these two lots were missing. He added that the Planning and Zoning Commission approved this Lake Havasu City Page 5 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 request 7-0. Councilmember McCoy asked what the intended use of the property will be once rezoned, to which Mr. Schmeling stated that the applicant did not disclose that information at the Planning and Zoning Commission meeting. Mayor Sheehy opened the public hearing. Ms. Mary Ann Westervelt addressed the Council and asked what the nearest cross streets were, to which Mr. Schmeling replied Amapola Drive and Runabout Drive. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Coke moved to adopt Ordinance No. 19-1212 amending the zoning classification and district boundary of Tract 2192, Block 9, Lots 1 and 2, 2100 Kiowa Boulevard N., from Residential Multi-Family District to General Commercial District, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.4 ID 19-1893 Introduce Ordinance No. 19-1213 Amending Lake Havasu City Code Chapter 13.28 to Make Necessary Changes Regarding Lot Ties, Lot Alterations, and Lot Splits (Stuart Schmeling) Mr. Schmeling advised that this item is an introduction of a City Code amendment to the subdivision code. He explained that there are three types of lot modifications for the manipulation of lots within Lake Havasu City: 1) lot combinations - two adjacent lots are being combined, 2) lot splits - a larger lot split it into two, creating another developed lot, and 3) lot alterations (most common) – a lot line is altered such as a wall which was built over the property line so two adjacent properties shift that property line to match the wall. He stated that the current Code contains three different review notification and appeal processes for each of these, and added that the City was not following those processes and just doing a modification which was a common practice. He said the City researched nine other Arizona cities to determine a “best practice” and modified the Code to create one program, one review process, one notification, and one appeal process for all three actions since they are similar. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to introduce Ordinance No. 19-1213 amending Lake Havasu City Code Chapter 13.28 to make necessary changes to Chapter 13.28 Lake Havasu City Page 6 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 regarding Lot Ties, Lot Alterations, and Lot Splits, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8.5 ID 19-1892 Approve Sole Source Purchase of Badger Water Meters from National Meter & Automation, Inc. (W. Mark Clark) Public Works Manager Mark Clark stated that the item before the Council is approval of a sole source purchase that exceeds the $50,000 threshold for the year. He explained that Badger Water Meters (Badger) is the standard meter that the City has been using for approximately 30 years. Councilmember Dolan asked if the City is using technology or manually reading meters, to which Mr. Clark replied that radio reads have been around for a long time and explained the technology that has changed. He said a basic meter costs approximately $70, and the equipment to radio reads are approximately $100, so it is a significant expenditure including the technology and battery updates. Mr. Clark said the City has approximately 1,000 radio reads, and added that they are starting to develop a program with criteria to determine areas for radio reads. He said for the City to radio read the entire community would cost approximately $2 to $3 million. Vice Mayor Lane said expenses are decreasing approximately $20,000 each year and asked if the City is purchasing fewer meters or if the units are becoming less expensive, to which Mr. Clark said typically it fluctuates based on the number of meters needed each year for new construction and replacement. He said this year it is due to lack of staffing to upgrade the meters and explained that the City has somewhere between 5,000 and 8,000 meters that are over 20 years old and need to be replaced. He explained that once a meter is over 25 years old it tends to decrease its reading capabilities fairly quickly. Mr. Clark added that Dr. Doyle Wilson, Water Resources Coordinator, is aware of a grant that the City will be applying for related to either ultraviolet or infrared review of water leaks with a component that can be used towards replacement of aged meters. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to approve the sole source purchase of Badger Meters from National Meter & Automation, Inc. in the amount not to exceed $150,000, seconded by Councilmember Lin, and carried by the following vote: Lake Havasu City Page 7 Printed on 2/27/2019 City Council Minutes - Final February 12, 2019 Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9. CURRENT EVENTS Vice Mayor Lane reported that the Lake Havasu Metropolitan Planning Organization (MPO) held a retreat regarding traffic related issues in Lake Havasu City, and will be conducting a regional study feasibility implementation plan on whether the city needs to expand the current public transportation. He invited the public to fill out an online survey on the City’s website, www.lhcaz.gov/transitplan. Councilmember Lin reported that the Western Arizona Council of Governments (WACOG) has a new Utility Assistance Pre-Enrollment Program for eligible seniors in Mohave County to receive electric only assistance before summer. She said residents can contact (928) 753-6247 for more information. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, February 26, 2019 @ 6:00 p.m. – Regular Meeting Tuesday, March 12, 2019 @ 6:00 p.m. – Regular Meeting Tuesday, March 26, 2019 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Vice Mayor Lane, and seconded, the meeting adjourned at 6:41 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 12th day of February, 2019. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Lake Havasu City Page 8 Printed on 2/27/2019