City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor David Lane Police Facility Councilmember Jeni Coke 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona Councilmember Gordon Groat 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy City Council Regular Meeting - Amended Minutes - Final Tuesday, December 10, 2019 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Richard Tatham, Stonebridge Fellowship There was no invocation given. 3. PLEDGE OF ALLEGIANCE: K-12 Foundation Ms. Monica Hall with the K-12 Foundation led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Vice Mayor David Lane, Councilmember Jeni Coke, Councilmember Gordon Groat, Councilmember Michele Lin, Councilmember Donna McCoy and Councilmember Jim Dolan 5. CALL TO THE PUBLIC Mr. Artie Collins, resident, addressed the Council concerning the parking issues at Wings Loop. Mr. Collins said citizens are receiving parking tickets due to the lack of signage. He asked that the City consider installing two signs to eliminate any confusion regarding parking in that area. Dr. Doyle Wilson, resident, addressed the Council regarding a letter he wrote to the Arizona Department of Water Resources (ADWR) about the Queen Creek proposed water transfer. Dr. Wilson said his letter is dated November 21, 2019, the day after the article in the Today’s News Herald that included comments from the Director of Utilities, Mr. Paul Gardner, for Queen Creek. Dr. Wilson said in the article, Mr. Gardner stated that the State of Arizona has appropriated a limited amount of water, referring to the 165,000-acre feet of water reserved for Colorado communities along the river. Dr. Wilson said Mr. Gardner stated that the reserves intent is expected for river use but could be taken away at the discretion of ADWR, which Dr. Wilson stated is not entirely true. He said another perception that Mr. Gardner mentioned was that the farming that has taken place in the Cibola area was of limited economic benefit to the State of Arizona, using the argument Lake Havasu City Page 1 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 that Queen Creek’s economic benefit potential would be much greater. Dr. Wilson said what Mr. Gardner did not understand is that in general, most agricultural products are grown in the state along the river and are not relegated to Arizona as in other areas of the state and the world. He said they are trying to use it as an argument to keep economic benefits in the state. Dr. Wilson stated that Mr. Gardner wrote that there is a misperception that it is somehow inappropriate to move the water rights from the Colorado areas to other areas of the state based on the argument that private property rights surpasses this notion. Dr. Wilson stated that Colorado River water contracts are not a private property, they are considered part of a federal to local consolidation that can be taken away at any time. He added that they want to utilize this water to subsidize their groundwater reservoir, which indicates to him that this is not an emergency and they are only trying to limit their groundwater use to meet their safe yield deadline in 2025. Mr. Mike Bonney, resident, addressed the Council regarding agenda item 7.10. Mr. Bonney said he appeared at the public hearing in the Town of Parker regarding this issue and a water transfer to Queen Creek will result in a $307 million loss to the rest of the state. He said if approved it sets a dangerous precedence, puts the rest of the state’s water in jeopardy, and may result in similar requests in the future. He said the Lake Havasu Chamber of Commerce sent a letter to Arizona Department of Water Resources (ADWR) opposing this issue and encouraged the Council to approve this resolution. 6. SELECTION OF VICE MAYOR Councilmember McCoy nominated Vice Mayor Lane for the position of Vice Mayor for 2020. Vice Mayor Lane accepted the nomination. There were no other nominations for Vice Mayor. Councilmember Groat suggested that the selection of a Vice Mayor be on a rotation basis allowing all councilmembers the opportunity to serve as Vice Mayor. Councilmember McCoy moved to nominate Vice Mayor Lane for the position of Vice Mayor for 2020, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 7. CONSENT AGENDA 7.1 ID 19-2223 Approve the November 26, 2019, City Council Regular Meeting Minutes (Kelly Williams) 7.2 ID 19-2219 Adopt Resolution No. 19-3360 Approving the 2020 Update to the Lake Lake Havasu City Page 2 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 Havasu City Water Conservation Plan (Briana Morgan) 7.3 ID 19-2225 Adopt Resolution No. 19-3362 Abandoning the Northerly 5-Foot by 183-Foot Portion of the 10-Foot by 183-Foot Public Utility and Drainage Easement Along the Southerly Property Line of Tract 137, Block 2, Lot 9 (Luke Morris) 7.4 ID 19-2226 Adopt Resolution No. 19-3363 Abandoning the Northerly 33-Foot by 20-Foot Portion of the 50-Foot by 20-Foot Public Utility and Drainage Easement Located Along the Common Property Line of Tract 2215, Block 11, Lots 20 & 21 (Luke Morris) 7.5 ID 19-2227 Adopt Resolution No. 19-3364 Abandoning the Entire 10-Foot by 91.33-Foot Public Utility and Drainage Easement Along the Northwest Property Line of Tract 2319, Block 2, Lot 13 (Luke Morris) 7.6 ID 19-2228 Adopt Resolution No. 19-3365 Abandoning the Southerly 10-Foot by 20-Foot Portion of the 10-Foot by 50-Foot Public Utility and Drainage Easement Along the Western Property Line of Tract 2218, Block 7, Lot 12 (Luke Morris) 7.7 ID 19-2232 Adopt Resolution No. 19-3366 Abandoning the Entire 10-Foot by 65-Foot and the Entire 10-Foot by 95-Foot Public Utility and Drainage Easements Located Along the Westerly Property Lines of Tract 2319, Block 3, Lot 11 (Luke Morris) 7.8 ID 19-2230 Approval of Master Rental & Sales Agreement with Rain For Rent™ for Rental of Equipment for Lift Stations (Mike Slettebo) 7.9 ID 19-2222 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, January 14, 2020 (Kelly Williams) *7.10 ID 19-2239 Adopt Resolution No. 19-3367 Opposing the Permanent Transfer of Fourth Priority Colorado River Water to the Town of Queen Creek (Jess Knudson) Councilmember Groat moved to approve the Consent Agenda as presented, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 8. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT Lake Havasu City Page 3 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 8.1 ID 19-2233 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 8.2 ID 19-2224 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Mayor Sheehy attended the Lake Havasu High School National Honor Society Induction Ceremony. • Mayor Sheehy and Mr. Knudson met with the Lake Havasu High School Student Council regarding City updates and the roles of the City. • Mayor Sheehy hosted a Community Resources Coalition Committee meeting at the Lake Havasu City Aquatic Center. • Announced various proclamations, ceremonies, concerts, giving and groundbreakings. • Lake Havasu City Police Department and Volunteers from the Citizen Police Academy Alumni Association held the Annual Shop with a Cop Event. • Upcoming Events: o December 13, 2019 – Annual Community Dinner at Lake Havasu Aquatic Center at 4:00 p.m. and 6:00 p.m. o December 14, 2019 – Household Hazardous Waste Day at the Lake Havasu City Public Works Maintenance Facility, at 900 London Bridge Road, from 8:00 a.m. to 12:00 p.m.. 9. PUBLIC HEARINGS 9.1 ID 19-2211 Series #06 Bar Liquor License, Copper Still Distillery, 1600 Acoma Boulevard West #65/Andersen (Kelly Williams) Ms. Williams advised that Mr. Andrew Andersen has applied for a Series #06 Bar Liquor License for Copper Still Distillery located at 1600 Acoma Boulevard West #65. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a bar liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Lane moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #06 bar liquor license for Copper Still Distillery, 1600 Acoma Boulevard West #65, seconded by Councilmember Coke, and carried by the following vote: Lake Havasu City Page 4 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9.2 ID 19-2212 Series #12 Restaurant Liquor License, Streetside Coffee Co., 2127 Swanson Avenue/Thomas (Kelly Williams) Ms. Williams advised that Mr. Stephen Alan Thomas has applied for a Series #12 Restaurant Liquor License for Streetside Coffee Co. located at 2127 Swanson Avenue. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a restaurant liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Streetside Coffee Co., 2127 Swanson Avenue, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9.3 ID 19-2220 Series #12 Restaurant Liquor License, Humbertos Taco Shop, 45 Lake Havasu Avenue North/Repinski (Kelly Williams) Ms. Williams advised that Mr. Jared Michael Repinski has applied for a Series #12 Restaurant Liquor License for Humbertos Taco Shop located at 45 Lake Havasu Avenue North. Ms. Williams noted that all posting requirements have been met, all fees have been paid, and no objections were received. She added that the location is properly zoned for a restaurant liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Humbertos Taco Shop, 45 Lake Havasu Avenue North, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan Lake Havasu City Page 5 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 9.4 ID 19-2221 Adopt Resolution No. 19-3361 Appointing a Regular Pilot Member to the Lake Havasu City Airport Advisory Board (Kelly Williams) Ms. Williams advised that the City received one application requesting consideration as a regular pilot member to the Airport Advisory Board. Ms. Williams said the appointment is necessary to fill the expired term of a pilot member with a term ending June 30, 2020. Mr. Vincent Tolomeo, applicant, addressed the Council and said he is a retired pilot with over 50 years of military and civilian aviation experience Mr. Tolomeo said he would like to help the community by volunteering on the Airport Advisory Board. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to adopt Resolution No. 19-3361 appointing Vincent Tolomeo as a regular pilot member to the Airport Advisory Board with a term ending on June 30, 2020, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9.5 ID 19-2206 Approve Professional Services Agreement for Backup Water Source - Exploratory Well Drilling with Jacobs Engineering Group, Inc. (Greg Froslie) Public Works Director/City Engineer Greg Froslie advised that the item before Council is a professional services agreement with Jacobs Engineering Group (Jacobs) to analyze data collected through exploratory well drilling. Mr. Froslie explained that the information collected will help the City make decisions moving forward to meet the City’s short and long term goals regarding water source and drinking water supply. Mr. Froslie noted that the City recently completed the update to the 2007 Water Master Plan (Plan). He said this project is included in the Plan as a high priority. Mr. Froslie introduced Mr. Mark Elliot, with Jacobs Engineering Group, Inc. He said Mr. Elliott led the master planning effort and has worked closely with the City developing and negotiating the terms of this agreement. Mr. Mark Elliott outlined the following in his presentation: 2018 Water Master Plan Update and Backup Water Source Water Master Plan • Purpose • Water Demands Lake Havasu City Page 6 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 • Water Supply • System Capacity, Reliability and Condition • 10-Year CIP Mr. Elliott reviewed the water demands, water trends, water use, water demand forecast, and unique water system in Lake Havasu City. Capacity, Reliability and Condition • Capacity: Pace with Growth • Reliability o Supply is Critical o Dual Tank Program o Interconnections • Condition Assessment and Rehabilitation CIP 10-Year 1. Water Supply 2. Tanks and Pump Stations 3. Pipeline Replacements Mr. Elliott reviewed the City’s back-up water supply project. Water Supply Reliability • North Well Field (Original Supply) o >40 Years Old (well casings) o Turbidity issues o Several Wells beyond repair o Operated as Emergency Back-up o <100% Supply Horizontal Collector Well Supply (25 MGD) • Experiencing silting issues • 2019 Conducted Diver Inspections • Need of major maintenance • Must be taken out of service • Requires back-up supply o North Well o Island Wells Mr. Froslie displayed several videos of the silting issues the City is experiencing at the Water Treatment Plant. Mr. Elliott said the recommended solution is reinvesting in a new Lake Havasu City Page 7 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 north well area for additional capacity and conveyance. Proposed CIP Project • Exploratory Drilling • Groundwater quality evaluation • Maximize well capacity • Develop two new wells • Construct new conveyance to Water Treatment Plant (WTP) Councilmember Lin asked about the timeline from when the City finds a location to constructing a new well, to which Mr. Froslie replied that this is a multi-year project with funding for this project that will ultimately result in production wells pumping water to the plant over three years. He explained that this fiscal year the first phase is gathering the data and determining the best locations to drill two production wells. He said the next phase would be the design phase and ultimately the construction phase. Mr. Froslie added that the City is hoping to move forward with construction within a year. Councilmember Lin asked how long construction would take, to which Mr. Elliott said eight to nine months. Councilmember Groat asked about the number of laterals at the Ranney Collector Well, to which Mr. Elliott responded 14. In response to Councilmember Groat’s question, Water Conservation Specialist Briana Morgan (from the audience) replied that the laterals are stacked radially. Mr. Froslie added that the Horizontal Collector is 16 feet wide, 110-feet deep and has 14 laterals, two of which have been shut off due to the amount of sand they were bringing in with one pump. He said currently the Horizontal Collector Well is operating with 12 laterals that vary in length and elevations in a 360-degree fashion. Dr. Wilson explained that the construction of the laterals are 12-inches with casing and screens attached. He noted that the laterals vary quite dramatically in their distance away from the collector well, some as little as 40-feet up to 220-feet in all directions. He said what the City is trying to evaluate is the “gravel-packing” or “sand-packing” around the casing and screens to see if the competency has changed. In response to Councilmember Groat’s question, Dr. Wilson explained that the slats are all the way around and are completely perforated. Councilmember Groat asked if the City has determined which laterals are causing the entrainment issue, to which Mr. Froslie said the City has identified two laterals through video inspection. Mr. Froslie said the discussion tonight is to build additional wells that will enable the City to take the Horizontal Collector Well offline to conduct an analysis. Lake Havasu City Page 8 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 Vice Mayor Lane encouraged citizens who are interested in learning more about the history of the wells or how to conserve water, to review the Water Master Plan, the Lake Havasu City Water Conservation Plan, and attend the “A Day Without Water” tour. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Lane moved to approve the Professional Services Agreement for Backup Water Source - Exploratory Well Drilling with Jacobs Engineering Group, Inc., seconded by Councilmember Lin, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 9.6 ID 19-2231 Award Agreement for Professional Services (Construction Inspection) for the 2019 Water Main Replacement Project to Advanced Engineering and Environmental Services, Inc. (Jason Hart) Mr. Froslie advised that the item before Council is an agreement with Advanced Engineering and Environmental Services (AE2S) for construction inspection of the 2019 Water Main Replacement Project. He added that this agreement is related to the construction project that was awarded on October 22, 2019, for the 2019 Water Main Replacement Program. Mr. Froslie outlined the following in his presentation: 2019 Water Main Replacement Project (WT7460) Criteria • Age • Material • Diameter • History of Breaks • 150 days (5 months) • Contract negotiated: $111,608 • Full Time Inspection o Daily Field Reports o Special Inspection Reports o Construction Photography o Quantity Tracking o Quality Assurance Lake Havasu City Page 9 Printed on 1/15/2020 City Council Minutes - Final December 10, 2019 Councilmember Lin asked for clarification on whether this was the first phase of the project, to which Mr. Froslie explained that the agreement before the Council is a stand-alone contract to provide inspection services for the project previously awarded to Tri-Suns Engineering on October 22, 2019. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to award the Agreement for Professional Services (Construction Inspection) for the 2019 Water Main Replacement Project, Project No. WT7460, to AE2S, seconded by Vice Mayor Lane, and carried by the following vote: Aye: 7 - Mayor Sheehy, Vice Mayor Lane, Councilmember Coke, Councilmember Groat, Councilmember Lin, Councilmember McCoy and Councilmember Dolan 10. CURRENT EVENTS There were no Council committee reports. 11. CALL TO THE PUBLIC Ms. Bonnie Toy, resident, addressed the Council and suggested that the Lake Havasu City Aquatic Center reduce the open swim fees for patrons during the summer months. 12. FUTURE MEETINGS Tuesday, December 24, 2019 @ 6:00 p.m. – CANCELED Tuesday, January 14, 2020 @ 6:00 p.m. – Regular Meeting 13. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 14. ADJOURN Upon motion by Vice Mayor Lane, and seconded, the meeting adjourned at 7:00 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 10th day of December, 2019. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 10 Printed on 1/15/2020