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City Council

Regular Meeting

Lake Havasu City, AZ · February 9, 2021

AgendaMinutes

Minutes

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Nancy 2360 McCulloch Blvd North Campbell Lake Havasu City, Arizona Councilmember Jim Dolan 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Minutes - Final Tuesday, February 9, 2021 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. Mayor Sheehy announced that members of the public can attend in-person or watch or listen to the meeting on Channel 4, or live stream on the City’s website. He added that public comments are being accepted by emailing the City Clerk at cityclerk@lhcaz.gov at least one-hour prior to the posted start time of the meeting. 2. INVOCATION: Dr. David Bybee, Community Presbyterian Church Dr. David Bybee, Community Presbyterian Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Lake Havasu City Kiwanis Club Ms. Stephanie Whitaker, Lake Havasu City Kiwanis Club, led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Vice Mayor Jeni Coke, Councilmember Nancy Campbell, Councilmember Jim Dolan, Councilmember David Lane, Councilmember Michele Lin, Councilmember Cameron Moses and Mayor Cal Sheehy *Councilmember Michele Lin was present via remote conferencing. 5. CALL TO THE PUBLIC Ms. Christine Simmons, citizen, encouraged the City Council to attend their Protect Our Deserts (POD) clean-up event on March 27th and 28th from 8:30 a.m. to 3:30 p.m. on Paso De Oro and Colt Drive. Ms. Simmons spoke about the Maricopa County Trail Commission and reviewed a portion of the Lake Havasu City 2016 General Plan describing the city as a desert community with natural corridors that link parks and amenities together for one or more modes of recreational travel to serve the overall community and destinations. Ms. Simmons encouraged the City Council to be proactive in preserving safe trails in Lake Havasu City. City Clerk Kelly Williams said one written public comment was received on Monday, Lake Havasu City Page 1 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 February 1, 2021. She read the comment into the record as follows: “Discussion topic: where are the COVID vaccines. Latest report from LH Herald indicates we are 3rd from bottom in counties receiving vaccines. We have 3 members in fam that are 65+ and 75+ and myself in the grocery industry. Have had to search for and register at Safeway and hospital and yet after 3 weeks still no vaccine. What is the mayor and city council doing to support our community? Thank you (Submitted by) Sherri Browning” 6. CONSENT AGENDA 6.1 ID 21-2697 Approve the January 26, 2021, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 21-2682 Adopt Resolution No. 21-3472 Ratifying the Submission of a Grant Application to the Department of Homeland Security, Federal Emergency Management Agency (FEMA), for Funds Under the Assistance to Firefighters Grant Program for the Purchase of Thermal Imaging Cameras and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant (Chief Pilafas) 6.3 ID 21-2693 Adopt Resolution No. 21-3476 Approving and Authorizing the City Manager to Execute the First Amendment to the Environmental Access Agreement with the Arizona Department of Environmental Quality to Revise Well Ownership (Kelly Garry) 6.4 ID 21-2685 Adopt Resolution No. 21-3475 Approving the Submission of a Grant Application to the State Homeland Security Grant Program (SHSGP) through the Arizona Department of Homeland Security (AZDOHS) for Modular Vehicle Barriers, and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant (Chief Doyle) 6.5 ID 21-2677 Approve Master Subscription Agreement for Legislative Management Suite and VoteCast Meeting Efficiency Suite with Granicus (Kelly Williams) 6.6 ID 21-2696 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 23, 2021 (Kelly Williams) Vice Mayor Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Aye: 7 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin, Councilmember Moses and Mayor Sheehy Lake Havasu City Page 2 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 21-2698 Investment Report as of December 31, 2020 (Jill Olsen) Administrative Services Director Jill Olsen addressed the Council and gave an update on the quarterly report ending December 31, 2020. 7.2 ID 21-2694 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) Ms. Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available on the City’s website at www.lhcaz.gov. 7.3 ID 21-2695 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Various proclamations and events. • A Proposed Water Rates Public Workshop will be held at the Lake Havasu Aquatic Center, Relics & Rods Hall, on February 19, 2021, from 3:00 p.m. to 6:00 p.m. • COVID-19 update. 8. PUBLIC HEARINGS 8.1 ID 21-2668 Adopt Resolution No. 21-3471 Granting a 3-Year Extension of Time for Planned Development No. 08-00200003, Millennium Plaza Project, on a 4.42-Acre Parcel Located at 1440 McCulloch Boulevard North (Stuart Schmeling) Mayor Sheehy recused himself from participating and voting on this item. Development Services Director Stuart Schmeling said this item is a request for a three-year extension for a Planned Development (PD) known as the Millennium Plaza Project originally approved by the council in 2008 with extensions in 2011, 2015, and 2018. He noted that the development code allows a property owner to request three-year extensions in the event that they do not substantially complete the project. Mr. Schmeling reviewed the site plan for the property, which includes 88 residential units and 49,000 square feet of commercial/retail space. Vice Mayor Coke opened the public hearing. Ms. Simmons addressed the Council and asked if the development is on the island, to which Mr. Schmeling replied that it is located along the Bridgewater Channel. Lake Havasu City Page 3 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 There being no further comments, Vice Mayor Coke closed the public hearing and noted that no written public comments were received. Councilmember Lane moved to adopt Resolution No. 21-3471 granting a 3-year extension of Planned Development No. 08-00200003, known as the Millennium Plaza Project, located at 1440 McCulloch Boulevard North, seconded by Councilmember Campbell, and carried by the following vote: Aye: 6 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses Recused: 1 - Mayor Sheehy 8.2 ID 21-2692 Adopt Resolution No. 21-3474 Appointing City Councilmembers to the Lake Havasu Metropolitan Planning Organization’s Executive Board (Kelly Garry) City Attorney Kelly Garry reviewed the history and formation of a Metropolitan Planning Organization. She said based on 2010 Census data, the city’s population exceeded 50,000 resulting in the creation of the Lake Havasu Metropolitan Planning Organization (LHMPO) encompassing approximately 100 square miles including Lake Havasu City, Desert Hills, Havasu Gardens, Crystal Beach, and Horizon Six. She said the LHMPO is administered by an Executive Board comprised of three elected officials from Lake Havasu City, one representative from the Mohave County Board of Supervisors, and one representative from the Arizona State Transportation Board. Ms. Garry said the proposed resolution makes changes to the City Council appointments to the LHMPO Executive Board as discussed at the 2021 City Council Planning Session to include Mayor Sheehy, Vice Mayor Coke, and Councilmember Lane to serve as Executive Board members, and Councilmember Moses to serve as an alternate. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and noted that no written public comments were received. Councilmember Moses moved to adopt Resolution No. 21-3474 appointing City Councilmembers to the Lake Havasu Metropolitan Planning Organization’s Executive Board, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin, Councilmember Moses and Mayor Sheehy 8.3 ID 21-2690 Introduce Ordinance No. 21-1251 Amending Lake Havasu City Code Chapter 9.30, Noise, and Section 14.04.09, Operation and Maintenance Standards, to Include Amplified Sound Reproduction Device Definition and Lake Havasu City Page 4 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 C Band Level Measurements and Changes to Measuring Criteria and Allowable Noise Levels (Anthony Kozlowski) Assistant to the City Manager Anthony Kozlowski said this item introduces an amendment to the current noise ordinance with the addition of the “C” scale band. The “C” scale band will be able to pick up low-level noise (bass noise) which is not currently being detected with the use of the “A” scale band. He said by adding the “C” scale band, it gives officers another tool to help residents with issues pertaining to noise. Mr. Kozlowski said this amendment only affects residential noise with no changes to commercial or manufacturing noise levels. Mayor Sheehy said under the current ordinance there are allowable noise levels in three separate zones and these changes only affect residential areas. Mr. Kozlowski clarified that the “C” scale band will be used in commercial areas; however, the levels will remain the same at 60-decibel levels from 10:00 p.m. to 7:00 a.m. and 70-decibel levels from 7:00 a.m. to 10:00 p.m. Mayor Sheehy asked how the commercial “C” band levels were determined, to which Mr. Kozlowski explained the difference in frequencies and noted that the proposed levels are standard across other communities. Mayor Sheehy asked if the “C” scale levels are new for commercial areas, to which Mr. Kozlowski replied yes. Mayor Sheehy asked for further clarification on what the “C” scale level means for commercial areas. Police Chief Dan Doyle explained that the bass levels are difficult to detect using the “A” scale band; therefore, having the “C” scale band makes it easier to detect bass noise in the residential areas adding that the levels in the “C” scale band generally range 10 to 20 decibels higher than the “A” scale band. Mayor Sheehy asked if all noise complaints will be measured on the “C” scale, to which Chief Doyle said the Police Department will measure both the “A” and “C” scale levels when responding to a noise complaint. Chief Doyle reviewed the allowable noise levels for “C” scale band as outlined under “Special Noise Sources” as 45-decibel levels from 10:00 p.m. to 7:00 a.m. and 55-decibel levels from 7:00 a.m. to 10:00 a.m. for Noise Zone I (residential areas), and stated that the readings will be taken from the source of the complaint not the source of the music/noise. Chief Doyle further explained the Police Department’s enforcement philosophy, penalties, and fines for noise complaints. Ms. Garry reviewed the penalties under the noise code as $100 for the first offense, $250 for the second offense, and $500 for the third and all subsequent offenses. She added that short-term rentals also fall under the same penalty scheme but there are additional tools under short-term rentals. Chief Doyle added that the penalties incur per individual cited under the noise ordinance; however, under short-term Lake Havasu City Page 5 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 rentals penalties are assessed to the homeowner. Councilmember Moses asked if the test readings fell within the allowable “A” and “C” decibel ranges, to which Chief Doyle said the readings were within the allowable “A” scale levels; however, the “C” scale readings were slightly higher, but noted that the readings were taken outside the businesses versus at the source of the complaint. Councilmember Moses asked if the Police Department tracks noise complaints, to which Chief Doyle said yes and reported that the Police Department responded to 1,000 noise complaints last year, 689 from residences/businesses and 245 from short-term rentals. Mayor Sheehy opened the public hearing. Ms. Simmons addressed the Council and wondered if the Police Department measures tannerite explosions on both the “A” and “C” scales as she feels the noise far exceeds the allowable levels. Mr. Robert Hopkins, citizen, addressed the Council regarding the noise levels from a short-term rental in his neighborhood. He said the proposed decibel levels are not good enough and need to be lower to limit loud music and noise at night. Mayor Sheehy said the amendments to the noise ordinance will be a step in the right direction for officers to be able to address noise complaints. Ms. Williams said one written comment was received on Tuesday, February 9, 2021, and read the comment into the record as follows: “Every Friday and Saturday night the music from the bars on mcculloch goes on till 2am and although I love rock and roll the bass levels make it very hard to get sleep. Hopefully when you consider tweaking the noise ordinance at your meeting today you will consider not only the problem of loud parties in short term rental properties but maybe doing something about reducing the decibel levels of the bass coming from these establishments as well. (Submitted by) David Carreira” There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Dolan moved to introduce Ordinance No. 21-1251 amending City Code Chapter 9.30, Noise, and Section 14.04.09, Operation and Maintenance Standards, seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin, Councilmember Moses and Mayor Sheehy 8.4 ID 21-2687 Approve Funding Agreement with Go Lake Havasu for the Promotion of Lake Havasu City Page 6 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Tourism on Behalf of the City (Jess Knudson) Mr. Knudson advised that the item before the Council is approval of the funding agreement with Go Lake Havasu (GLH) for the promotion of tourism activities. He provided background and history on the 3% transient occupancy tax (bed tax) and the 1% restaurant and bar tax, and added that the City currently collects the funds and utilizes those funds to assist and contract with GLH providing 75% of the funds to GLH for tourism-related activities. Mr. Knudson said the proposed agreement outlines the funding and performance measures for the use of the funding to include tourism-related activities, operating a visitor center, coordinating hotel/motel efforts, and coordinating with other tourism-related agencies and regional partners to promote tourism in Lake Havasu City. He reviewed the term of the agreement (5-years commencing on April 1, 2021) and City objectives, as well as the obligations and responsibilities of GLH including monthly reporting and an annual update to the City Council. Mr. Knudson recommended changing the reporting requirement from monthly to quarterly. Mr. Knudson said the agreement outlines that the City shall pay GLH 75% of the collections received by the City from 3% of the transient occupancy tax collected from hotels and motels and 1% of the restaurant and bar tax, excluding any tax collections from short-term rentals. Mr. Knudson said there was acceptance of the agreement on both parties; however, GLH has since voiced concerns and has brought forward another option regarding the revenue stream. Mayor Sheehy explained that Mr. Terence Concannon, President/CEO of GLH, along with his Executive Committee and Board have presented an alternative proposal for the Council’s consideration. He said their proposal includes 50% of the collections received by the City from 3% of the transient occupancy tax collected from hotels, motels and short-term rentals, and 75% of the collections received by the City from 1% of the restaurant and bar tax, with a cap of $1.9 million per fiscal year. Mayor Sheehy said he believes this is a fair alternative and requested the Council’s consideration of the alternative option presented in addition to the other components of the agreement to move forward with tourism promotion for Lake Havasu City. Mr. Terence Concannon spoke on their efforts and increase in tourism revenues and funding for various events. He reviewed their marketing strategies, funding, and return on investments over the last several years. Mr. Concannon said they do not have $2 million in reserves as rumored, explaining that they have $2 million in physical and financial assets as well as funds set aside as part of the partnership with the Partnership for Economic Development for the Downtown Catalyst Project. He said a funding cut is not something that GLH is comfortable with because it will ultimately affect their ability to fund events Lake Havasu City Page 7 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 and keep staff members. Councilmember Campbell was in favor of the overall reduction in the percentage of income in return for co-marketing short-term rentals. She requested that the GLH Executive Board update their bylaws to include Lake Havasu City as a beneficiary of any outstanding account balances. Councilmember Dolan said his concern is that GLH is not under the City’s realm of control but is funded by taxpayer dollars and the City Council is going to have some tough discussions in the near future about having to raise taxes or find additional revenues to pay for expenses. He was in favor of the contract including a cap and added that he would like to see focused efforts on collecting taxes from all vacation rentals in Lake Havasu City. He said the cap protects the City should the Council consider raising the bed tax, or other taxes, to generate additional revenue. Councilmember Campbell clarified that she would like to see a partnership with GLH to educate short-term rentals regarding regulations, licenses and taxes. Councilmember Lin asked if GLH receives additional revenue from other sources, to which Mr. Concannon said they receive a small amount from a hotel/motel booking engine on their website, as well as souvenir and clothing retail sales from the visitor’s center. Mayor Sheehy added that GLH also receives grant funding through the Rural Tourism Grants to help with tourism promotion. Councilmember Lin asked if tax collections from hotel/motel and short-term rentals are reported separately, to which Mr. Knudson replied yes and reported that in Fiscal Year 2018-19 the City collected $788,000 from hotel/motels and $324,000 from short-term rentals, and in Fiscal Year 2019-20 the City collected $776,000 from hotel/motels and $456,000 from short-term rentals. Councilmember Lane addressed his issues with the contract and process and questioned how much it costs GLH to market the city at the lowest level. He said if GLH is unable to answer their questions his recommendation would be for the City to go out for a request for proposal for other agencies to bid on this process. He said before the Council is a contract that has been negotiated with City staff and GLH; however, GLH went to the City Council with an alternative proposal circumventing the process. Mr. Concannon said 58 percent of their budget is marketing with the remaining portion spent on funding events, administration, and payroll. Councilmember Moses agreed with Councilmember Lane’s concerns and questions and Lake Havasu City Page 8 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 asked about their inflection point or point of diminishing returns. He thought the $1.9 million cap seemed arbitrary. Councilmember Dolan asked how their success rate is measured and questioned how much funding the City should be putting into marketing to promote Lake Havasu City at the current levels with housing issues and the large number of vacation rentals. He asked how an increase in bed tax would affect this contract, to which Mayor Sheehy clarified that they would only receive a percentage of the bed tax percentage. Mayor Sheehy noted that the $1.9 million cap was calculated based on historical figures and is something that the City and GLH can live with. He said tourism drives our community and people live here because of the great events and parks that are paid through tourism and the City needs to continue to foster those relationships for both citizens and visitors. Councilmember Dolan said he could say the same for police and fire but the City departments are asked each year to operate at a lower level. Councilmember Dolan said he was concerned about the level of funding when the City is talking about raising taxes and cutting police and fire. Mayor Sheehy said the alternative proposal before the Council is a reduced, cut contract. Councilmember Dolan questioned how it has been cut (excluding this fiscal year’s funding levels), to which Mayor Sheehy explained that GLH has received over $2 million this year, and by adding the short-term rentals it will be higher than $2 million next year. Mr. Concannon reviewed the percentage reductions and noted that normally they receive $1.8 to $1.9 million. Councilmember Dolan stated that the contract is not a funding cut, but a reduced percentage based on projections. Mr. Knudson said the reduced percentage in bed tax would equate to a difference of $278,000 based on total collections in Fiscal Year 2018-19, and $308,000 based on total collections in Fiscal Year 2019-20. Councilmember Campbell questioned if this was approved by the voters, to which Ms. Garry explained that the City Council established the tax by ordinance, which is codified in the City Code, and added that the distribution of funds and percentages was an administrative decision made by Council continued contractually throughout the years. There was discussion regarding the contract negotiation process. Mayor Sheehy asked Mr. Knudson if he was comfortable with the contract as proposed with a cap of $1.9 million and percentage breakdown, to which Mr. Knudson said the process was unique and after discussions with Mr. Concannon regarding the agreement Lake Havasu City Page 9 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 they arrived at a gentleman’s agreement to move forward. He said both sides are equally unhappy and his job is difficult in terms of negotiating a contract in terms of the perspectives, goals, and visions of the Council. He said in terms of what the Council is looking to accomplish, he is comfortable with Council moving forward with either option. Mayor Sheehy stated that the Council has two options for consideration to give the City Manager direction moving forward. Vice Mayor Coke said she values the importance of tourism and the work that GLH does to bring tourism to Lake Havasu City but is disappointed with how the contract was handled. She said the City Council has a responsibility to make financially sound decisions for Lake Havasu City and needs to have the facts and answers from GLH when asked. Councilmember Lin addressed the issue of accountability and suggested an amendment to the contract to require bi-annual or quarterly updates to the City Council. Mr. Concannon said they would be willing to report at any time. He said in response to Vice Mayor Coke’s comments, it was not his intent to circumvent the process and apologized, and added that he was directed by his Executive Board to reach out and educate the City Councilmembers on what they do. Councilmember Dolan said he was not in favor of how this process was handled and was told by Mr. Concannon that the proposed contract was presented to four other councilmembers with support. He said he also heard rumors that the contract went to their board and was approved until they realized the fine print because they did not have a copy. He said he does not have confidence in this process and would not support the proposed contract. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and noted that no written public comments were received. There was discussion regarding tabling the item to allow for further contract negotiation with City staff and GLH. Councilmember Lane moved to table the Funding Agreement with Go Lake Havasu for the promotion of tourism on behalf of the City to the first council meeting in March 2021, seconded by Councilmember Lin, and carried by the following vote: Aye: 4 - Councilmember Dolan, Councilmember Lane, Councilmember Lin and Councilmember Moses Nay: 3 - Vice Mayor Coke, Councilmember Campbell and Mayor Sheehy Lake Havasu City Page 10 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 8.5 ID 21-2686 Approve and Ratify Use of General Fund Contingency for Costs Associated with the Failure and Replacement of the Emergency Generator at the Police Facility (Chief Doyle) Chief Doyle said the item before Council is requesting approval to use contingency funds to ratify expenses that the Police Department incurred and approve replacement of an emergency generator. Chief Doyle said in December 2020 it was discovered that the automatic transfer switch (ATS), which transfers loss of main line power over to an emergency generator to power the 911 dispatch center and City server room, failed and an emergency transfer switch and temporary generator were rented until repairs could be made. Chief Doyle said the City replaced the ATS; however, parts for the 27-year old generator were obsolete. He said staff is requesting $105,000 from contingency for failure and replacement of the emergency generator. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and noted that no written public comments were received. Vice Mayor Coke moved to ratify the use of General Fund Contingency for costs associated with the failure of the Police Facility Generator, and approve the use of General Fund Contingency to award quotes for costs associated with the installation of a new emergency generator at the Police Facility, utilizing in part the active cooperative purchase agreement with Empire Power Systems, not to exceed a total of $105,000, seconded by Councilmember Moses, and carried by the following vote: Aye: 7 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin, Councilmember Moses and Mayor Sheehy 8.6 ID 21-2691 Ratify Expenditures Exceeding $50,000 with Hill Brothers Chemical Co. for Odor Control Chemical Sodium Hypochlorite 12.5% (Liquid Bleach) for the North Regional Wastewater Treatment Plant and the Mulberry Wastewater Treatment Plant (Greg Froslie) Public Works Director Greg Froslie said this item is a ratification of expenditures exceeding $50,000 due to mechanical failures with the chemical feed equipment at two of the Wastewater Treatment Plants that emptied the liquid bleach tanks exceeding the typical usage of liquid bleach this fiscal year. He said they estimate the total expenditures this fiscal year to be $75,000 to $80,000. There was discussion regarding replacement of the equipment at the Mulberry Treatment Plant that may cause odors in the area while the plant is off-line for repair. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and noted that no written public comments were received. Lake Havasu City Page 11 Printed on 2/24/2021 City Council Minutes - Final February 9, 2021 Councilmember Moses moved to ratify and approve expenditures exceeding $50,000 with Hill Brothers Chemical Co. for Odor Control Chemical Sodium Hypochlorite 12.5% (Liquid Bleach) for the North Regional Wastewater Treatment Plant and the Mulberry Wastewater Treatment Plant, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane, Councilmember Lin, Councilmember Moses and Mayor Sheehy 9. CURRENT EVENTS Councilmember Lane provided a final report and update from the Lake Havasu City Resource Alliance. Mayor Sheehy reported that LHMPO Director Vinny Gallegos has accepted another position in central Arizona and wished him luck and success on his new endeavors. He said the LHMPO will be recruiting for a new director. 10. FUTURE MEETINGS Tuesday, February 23, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, March 9, 2021 @ 6:00 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests for future discussion items. 12. ADJOURN Upon motion by Councilmember Lane and seconded, the meeting adjourned at 7:49 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 9th day of February, 2021. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 12 Printed on 2/24/2021

Agenda

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Nancy Campbell 2360 McCulloch Blvd North Councilmember Jim Dolan Lake Havasu City, Arizona 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Agenda Tuesday, February 9, 2021 6:00 PM PUBLIC PARTICIPATION IN THE MEETING 1. Members of the public can attend in-person or watch or listen to the meeting live via the following options: A. View the meeting live on Channel 4 B. View the live stream at https://lakehavasucity.legistar.com/Calendar.aspx (i) Click on "Calendar" Tab (ii) Look for City Council meeting (you may have to select it from the dropdown list) and select the meeting date (iii) Click the "In Progress" link in the column titled Video C. View the meeting live at lhcaz.gov/tv 2. Members of the public can submit written comments for the Call to the Public and Public Hearing items by emailing the City Clerk at cityclerk@lhcaz.gov (Comments must be received at least one (1) hour prior to the posted start time for the meeting. Comments may or may not be read. Please be sure to include your name and address for the record as well as the meeting date (and Agenda Item #, if applicable) in the subject of your email.) Notice is hereby given pursuant to A.R.S. § 38.431.02 that one or more Councilmembers may be participating and voting via remote conferencing. Lake Havasu City endeavors to ensure the accessibility of all of its programs, facilities, and services to all persons with disabilities in accordance with the Americans with Disabilities Act. If you need an accommodation for a meeting, please contact the City Clerk at 453-4142 at least 24 hours prior to the meeting so that an accommodation can be arranged. Anyone wishing to address the council on an item not shown on the agenda should fill out a “Request to Speak” form, which will be found on the desk located at the entrance to the meeting room, and hand it to the City Clerk. Action as a result of public comment on an item not on the agenda will be limited to directing staff to study the matter or rescheduling the matter to a later date. The City Council may vote to hold an executive session for the purpose of obtaining legal advice from the City’s attorney on any matter listed on the agenda under A.R.S. § 38-431.03(A)(3). 1. CALL TO ORDER Page 1 Printed on 2/8/2021 City Council Regular Meeting Agenda - Final February 9, 2021 2. INVOCATION: Dr. David Bybee, Community Presbyterian Church 3. PLEDGE OF ALLEGIANCE: Lake Havasu City Kiwanis Club 4. ROLL CALL 5. CALL TO THE PUBLIC We will now have an open call to the public for citizens wishing to address the council on issues within the jurisdiction of the city. Your comments must be limited to three (3) minutes or less. If you wish to address an item already on tonight’s agenda, you should wait until that item is announced for a public hearing. At the conclusion of the open call to the public, individual members of the council may respond to criticism made by those who have addressed the council, may ask staff to review a matter or may ask that a matter be put on a future agenda. However, members of the council cannot discuss or take legal action on matters not already on the agenda. 6. CONSENT AGENDA The following items will be considered as one item by the City Council and will be enacted with one motion with no separate discussion unless a councilmember so requests, in which event the item will be removed. 6.1 ID 21-2697 Approve the January 26, 2021, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 21-2682 Adopt Resolution No. 21-3472 Ratifying the Submission of a Grant Application to the Department of Homeland Security, Federal Emergency Management Agency (FEMA), for Funds Under the Assistance to Firefighters Grant Program for the Purchase of Thermal Imaging Cameras and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant ( Chief Pilafas) 6.3 ID 21-2693 Adopt Resolution No. 21-3476 Approving and Authorizing the City Manager to Execute the First Amendment to the Environmental Access Agreement with the Arizona Department of Environmental Quality to Revise Well Ownership (Kelly Garry) 6.4 ID 21-2685 Adopt Resolution No. 21-3475 Approving the Submission of a Grant Application to the State Homeland Security Grant Program (SHSGP) through the Arizona Department of Homeland Security (AZDOHS) for Modular Vehicle Barriers, and Authorizing Execution of Necessary Documents and Implementation of the Activities Funded by the Grant (Chief Doyle) 6.5 ID 21-2677 Approve Master Subscription Agreement for Legislative Management Suite and VoteCast Meeting Efficiency Suite with Granicus (Kelly Williams) 6.6 ID 21-2696 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 23, 2021 (Kelly Williams) 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 21-2698 Investment Report as of December 31, 2020 (Jill Olsen) Page 2 Printed on 2/8/2021 City Council Regular Meeting Agenda - Final February 9, 2021 7.2 ID 21-2694 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) 7.3 ID 21-2695 City Manager’s Report (Jess Knudson) 8. PUBLIC HEARINGS 8.1 ID 21-2668 Adopt Resolution No. 21-3471 Granting a 3-Year Extension of Time for Planned Development No. 08-00200003, Millennium Plaza Project, on a 4.42-Acre Parcel Located at 1440 McCulloch Boulevard North (Stuart Schmeling) 8.2 ID 21-2692 Adopt Resolution No. 21-3474 Appointing City Councilmembers to the Lake Havasu Metropolitan Planning Organization’s Executive Board (Kelly Garry) 8.3 ID 21-2690 Introduce Ordinance No. 21-1251 Amending Lake Havasu City Code Chapter 9.30, Noise, and Section 14.04.09, Operation and Maintenance Standards, to Include Amplified Sound Reproduction Device Definition and C Band Level Measurements and Changes to Measuring Criteria and Allowable Noise Levels (Anthony Kozlowski) 8.4 ID 21-2687 Approve Funding Agreement with Go Lake Havasu for the Promotion of Tourism on Behalf of the City (Jess Knudson) 8.5 ID 21-2686 Approve and Ratify Use of General Fund Contingency for Costs Associated with the Failure and Replacement of the Emergency Generator at the Police Facility (Chief Doyle) 8.6 ID 21-2691 Ratify Expenditures Exceeding $50,000 with Hill Brothers Chemical Co. for Odor Control Chemical Sodium Hypochlorite 12.5% (Liquid Bleach) for the North Regional Wastewater Treatment Plant and the Mulberry Wastewater Treatment Plant (Greg Froslie) 9. CURRENT EVENTS Pursuant to A.R.S. § 38-431.02(K), a public body shall not propose, discuss, deliberate, or take legal action on any Current Event item Council Committee Reports: Airport Advisory Board - Councilmember Dolan Clean Colorado River Sustainability Coalition (CCRSCo) - Mayor Sheehy Havasu Youth Advisory Council - Vice Mayor Coke & Councilmember Lin Lake Havasu Area Chamber of Commerce - Councilmember Lane Lake Havasu Convention and Visitors Bureau (CVB) - Councilmember Moses Lake Havasu Metropolitan Planning Organization (MPO) - Mayor Sheehy & Vice Mayor Coke/Councilmember Moses (Alternate) Mohave County Water Authority - Mayor Sheehy & Councilmember Campbell Parks & Recreation Advisory Board - Councilmember Lin Partnership for Economic Development (PED) - Councilmember Campbell Public Safety Personnel Retirement System – Local Fire Board - Councilmember Lane Page 3 Printed on 2/8/2021 City Council Regular Meeting Agenda - Final February 9, 2021 Public Safety Personnel Retirement System – Local Police Board - Councilmember Lane Western Arizona Council of Governments (WACOG) - Councilmember Campbell 10. FUTURE MEETINGS Tuesday, February 23, 2021 @ 6:00 p.m. - Regular Meeting Tuesday, March 9, 2021 @ 6:00 p.m. - Regular Meeting 11. FUTURE DISCUSSION ITEMS 12. ADJOURN Page 4 Printed on 2/8/2021

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