City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Nancy 2360 McCulloch Blvd North Campbell Lake Havasu City, Arizona Councilmember Jim Dolan 86403 Councilmember David Lane www.lhcaz.gov Councilmember Michele Lin Councilmember Cameron Moses City Council Regular Meeting Minutes - Final Tuesday, July 13, 2021 6:00 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 6:00 p.m. 2. INVOCATION: Suzanne G. Waldron, Mt. Olive Lutheran Church Chaplain Bea Evans, City on a Hill International Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Colorado River Building Industry Association (CRBIA) Ms. Lisa Theophilus, Colorado River Building Industry Association (CRBIA), led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Cal Sheehy, Vice Mayor Jeni Coke, Councilmember Nancy Campbell, Councilmember Jim Dolan, Councilmember David Lane and Councilmember Cameron Moses Absent: 1- Councilmember Michele Lin 5. CALL TO THE PUBLIC There were no requests to address the Council. 6. CONSENT AGENDA 6.1 ID 21-2894 Approve the June 22, 2021, City Council Regular Meeting Minutes (Kelly Williams) 6.2 ID 21-2899 Adopt Resolution No. 21-3521 Appointing the Chief Fiscal Officer for Fiscal Year 2021-22 (Jill Olsen) 6.3 ID 21-2897 Approve Agreement for Use of Subscription Material with Lexipol, LLC, for PoliceOne, CorrectionsOne, and PoliceOne Academy Account Services Annual Training Subscription Services (Chief Doyle) 6.4 ID 21-2862 Approval of the Final Plat for Fly Hi II Storage Condominiums, 6560 Showplace Avenue, Tract 2395, Lot 11, Creating 19 Storage Condominiums (Luke Morris) Lake Havasu City Page 1 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 6.5 ID 21-2896 Approval of a Final Subdivision Plat for The Enclaves at Havasu Foothills, Tract 2389, a 38.90-Acre Portion of the Havasu Foothills Estates Development, Phase II, to Include 30 Residential Lots, Parcels A through D, and Private Streets (Luke Morris) 6.6 ID 21-2895 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, July 27, 2021 (Kelly Williams) Vice Mayor Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 21-2870 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She said applications are available at City Hall (2330 McCulloch Boulevard North) and on the City’s website at www.lhcaz.gov. 7.2 ID 21-2893 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Congratulated City Magistrate Kalauli for receiving the Lake Havasu Chamber of Commerce Havasu Booster Award. • Acknowledged six (6) Lake Havasu City Police Department Police Explorers who graduated from the Maricopa County Sheriff’s Office Cadet Basic Training Academy in Phoenix, Arizona, and received top scores in physical fitness and academics. • Acknowledged Ms. Edith Walden for 30 years of volunteer service with the Lake Havasu City Police Department. • COVID-19 update. 8. PUBLIC HEARINGS 8.1 ID 21-2887 Adopt Resolution No. 21-3518 Levying $0.6718 Upon the Assessed Valuation of the Property within Lake Havasu City, Subject to Taxation, Upon Each One Hundred Dollars ($100.00) of Valuation, Sufficient to Raise the Amount Estimated to be Required in the Annual Budget Less the Amount Estimated to be Received from Fines, Licenses, and Other Sources of Revenue which is an Additional Levy Amount of $259,751 Excluding New Construction, due to the Increase in Assessed Valuation; Providing for a General Lake Havasu City Page 2 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 Fund for the General Municipal Expenses for the Fiscal Year Ending June 30, 2022 (Jill Olsen) Administrative Services Director Jill Olsen advised that this item is the adoption of the Lake Havasu City property tax levy rate for Fiscal Year (FY) 2021-22. Ms. Olsen said the General Fund property tax levy rate, as discussed during the City Council budget work sessions, is proposed to remain the same as last fiscal year at $0.6718 per $100 assessed valuation, with an increase of $328,142 due to primary assessed valuation ($260,000) and new construction ($68,000). Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Lane moved to adopt Resolution No. 21-3518 adopting the Lake Havasu City property tax levy rate of $0.6718 per $100 assessed value for Fiscal Year 2021-22, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.2 ID 21-2888 Adopt Resolution No. 21-3519 Adopting the Property Tax Levy and Certifying the Annual Financial Requirements of Lake Havasu City Improvement District No. 2 (London Bridge Plaza) for Fiscal Year 2021-22 (Jill Olsen) Ms. Olsen advised that this item is the adoption of the property tax levy rate for the Lake Havasu City Improvement District No. 2 (London Bridge Plaza) for FY 2021-22. She said the proposed rate remains the same as last fiscal year at $0.7370 per $100 assessed value, with a slight increase in the levy due to assessed valuation. Ms. Olsen added that the tax levy for District No. 2 includes maintenance and operating expenses of the parking lot, lighting, water service, and landscaping for the London Bridge Plaza. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Dolan moved to adopt Resolution No. 21-3519 adopting the Lake Havasu City Improvement District No. 2 (London Bridge Plaza) property tax levy rate at $0.7370 per $100 assessed value for Fiscal Year 2021-22, seconded by Councilmember Campbell, and carried by the following vote: Lake Havasu City Page 3 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.3 ID 21-2889 Adopt Resolution No. 21-3520 Adopting the Property Tax Levy and Certifying the Annual Financial Requirements of Lake Havasu City Improvement District No. 4 (McCulloch Median) for Fiscal Year 2021-22 (Jill Olsen) Ms. Olsen advised that this item is the adoption of the property tax levy rate for the Lake Havasu City Improvement District No. 4 for FY 2021-22. She noted that the rate remains the same as last fiscal year at $0.5040 per $100 assessed value, with a slight increase in the levy due to assessed valuation. Ms. Olsen explained that the tax levy for District No. 4 includes the maintenance of Wheeler Park and median landscaping, electricity and water services on McCulloch from Smoketree Avenue to Lake Havasu Avenue. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Vice Mayor Coke moved to adopt Resolution No. 21-3520 adopting the Lake Havasu City Improvement District No. 4 (McCulloch Median) property tax levy rate at $0.5040 per $100 assessed value for Fiscal Year 2021-22, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.4 ID 21-2890 Adopt Resolution No. IDD-21-7-1 for the Irrigation and Drainage District, Levying Upon the Taxable Property within the District a Per Acre Tax Sufficient to Raise the Amount Estimate to be Received from User Fees and Other Sources of Revenue for the Fiscal Year Ending June 30, 2022 (Jill Olsen) Ms. Olsen advised that this item is the adoption of the property tax levy rate for the Irrigation and Drainage District (IDD) for FY 2021-22. She said the tax rate is proposed to remain the same as last fiscal year at $268.85 per acre. Ms. Olsen stated that due to the expiration of the IDD, this is the final year of the IDD tax levy which is strictly used to provide water service. Mayor Sheehy opened the public hearing. There being no comments, he closed the public Lake Havasu City Page 4 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 hearing and added that no written public comments were received. Councilmember Moses moved to adopt Resolution No. IDD-21-7-1 adopting the Lake Havasu Irrigation and Drainage District property tax levy rate at $268.85 per acre for Fiscal Year 2021-22, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.5 ID 21-2898 Approve the Statement of Work with Camptra Technologies LLC for Oracle Cloud Human Capital Management Time and Labor, Payroll, and Other Enterprise Resource Planning Support for Fiscal Year (FY) 2021-22 (Jill Olsen) Ms. Olsen advised that this item is approval of a 12-month statement of work with Camptra Technologies, LLC, to provide technical expertise and assist with the maintenance and operations of the Oracle Cloud Human Capital Management Time and Labor, Payroll, and Other Enterprise Resource Planning Support (ERP) system. She said the contract amount is $108,000, which is based upon the number of estimated hours required each month. Councilmember Moses asked about the scope of work and if staff anticipates an annual contract each year, to which Ms. Olsen replied that staff anticipates completion of the scope of work this year and added that staff is looking to phase out the annual contract once the City fills the Application Specialist position for the ERP system. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Campbell moved to approve the Statement of Work with Camptra Technologies LLC in an amount not-to-exceed $108,000 for Fiscal Year 2021-22, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.6 ID 21-2789 Award Agreement for Professional Services (Design) for the 2022 Water Main Replacement Project to Jacobs Engineering Group Inc. ( Jason Hart) Project Manager Jason Hart said staff is recommending award of a professional services agreement for design of the 2022 Water Main Replacement Project to Jacobs Engineering Lake Havasu City Page 5 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 Group, Inc, in the amount of $257,380. He explained that staff reviewed the water system as a whole, including the various streets and conditions of the pipe, and have identified two areas that need to be addressed at this time. Mr. Hart noted that the contract includes design and construction support services for replacing one-half mile of 12-inch potable water main on Lake Havasu Avenue, between Kiowa Boulevard and Acoma Boulevard, and replacing 1,200 linear feet of 4-inch water main on Bimini Lane and upgrading to an 8-inch water main and appurtenances. He added that the Lake Havasu Avenue project includes full-width removal, shaping, and replacement of new asphalt. Councilmember Campbell said she would like to see the City install extra conduit in the ground with this project for future infrastructure needs. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Moses moved to award the Agreement for Professional Services for the 2022 Water Main Replacement Project to Jacobs Engineering Group Inc. in the amount of $257,380, seconded by Councilmember Campbell, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.7 ID 21-2864 Award Bid for the Tank N-2A-07 Replacement Project to Paso Robles Tank, Inc. (Jason Hart) Mr. Hart advised that this item is to award bid for the Tank N-2A-07 Replacement Project to Paso Robles Tank, Inc, in the amount of $2,299,285. He said the purpose of this project is to demolish Tank N-2A-07 and construct a new one-half million-gallon tank. He said Tank N-2A-07 started as a rehabilitation project several years ago; however, through the process, it was determined that the tank was beyond repair. Mr. Hart added that the project is estimated to take eight months with completion in April 2022. Councilmember Lane asked if Tank N-2A-07 was originally built in 1976, to which Mr. Hart replied yes. Mayor Sheehy asked about the increase in tank size, to which Mr. Hart said in reviewing the City’s Water Master Plan, to accommodate for future growth and demand, the tank size will be increasing to a one-half million-gallon tank. Mayor Sheehy opened the public hearing. There being no comments, he closed the public Lake Havasu City Page 6 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 hearing and added that no written public comments were received. Councilmember Campbell moved to award the Tank N-2A-07 Replacement Project to Paso Robles Tank, Inc. in the amount of $2,299,285, seconded by Councilmember Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 8.8 ID 21-2882 Award Agreement for Professional Services (Construction Management) for the Tank N-2A-07 Tank Replacement Project to Atkins North America, Inc. ( Jason Hart) Mr. Hart said staff is recommending award of an agreement for professional services (construction management) with Atkins North America, Inc. (Atkins), the consulting engineer that designed Tank N-2A-07. He said staff negotiated a fee that includes a portion of the construction management for submittals, reviews, and change orders. Mr. Hart added that a second portion for specialty coating would be brought before the Council at a later date. Mayor Sheehy asked if the second portion for specialty coating would be through Atkins, to which Mr. Hart said it would be through Tank Industry Consultants. Councilmember Moses asked if staff was able to perform these services in-house, to which Mr. Hart replied that Atkins has the staffing and technical expertise to perform the construction management services, design clarifications, and submittal reviews. He said staff would be performing the daily inspections and attending weekly meetings for this project. Mayor Sheehy added that the City does not have the staffing or resources to manage all of the projects in-house. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Lane moved to award the Agreement for Professional Services (Construction Management) for the Tank N-2A-07 Tank Replacement Project to Atkins North America, Inc. in the amount of $65,550, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin Lake Havasu City Page 7 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 8.9 ID 21-2892 Award Bid for the Island Wastewater Treatment Plant (WWTP) Flow Equalization Basin (FEB) Replacement Project to Technology Construction, LLC (Jason Hart) Mr. Hart said this item is to award bid for the Island Wastewater Treatment Plant (WWTP) Flow Equalization Basin Project (FEB) Replacement Project to Technology Construction, LLC, in the amount of $4,109,001. Mr. Hart explained that the FEB, which equalizes the flow that travels to the WWTP, was originally constructed in 1983 and modified in 1999 for odor control. In 2011, the FEB was shut down due to various issues and Carollo Engineers was hired in 2019 to design the replacement of the FEB. Mr. Hart said this project will replace the existing earthen flow equalization basin with a new concrete equalization basin and is estimated to take 12-months with completion in July 2022. Councilmember Lane commended staff for a job well done receiving an adequate Engineer’s Estimate and bid under budget for this project. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing and added that no written public comments were received. Councilmember Dolan moved to award the Island WWTP FEB Replacement Project to Technology Construction, LLC, in the amount of $4,109,001, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Vice Mayor Coke, Councilmember Campbell, Councilmember Dolan, Councilmember Lane and Councilmember Moses Absent: 1 - Councilmember Lin 9. CURRENT EVENTS There were no Council committee reports. 10. FUTURE MEETINGS Tuesday, July 27, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, August 10, 2021 @ 6:00 p.m. – Regular Meeting Tuesday, August 24, 2021 @ 6:00 p.m. – Regular Meeting 11. FUTURE DISCUSSION ITEMS There were no requests from Council for future discussion items. 12. ADJOURN Upon motion by Councilmember Moses and seconded, the meeting adjourned at 6:39 p.m. CERTIFICATION Lake Havasu City Page 8 Printed on 7/28/2021 City Council Minutes - Final July 13, 2021 I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 13th day of July, 2021. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 9 Printed on 7/28/2021