City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Cameron Moses Council Chambers Councilmember Nancy 92 Acoma Boulevard Campbell Lake Havasu City, Arizona Councilmember Jeni Coke 86403 Councilmember Jim Dolan www.lhcaz.gov Councilmember David Lane Councilmember Michele Lin City Council Regular Meeting Minutes - Final Tuesday, July 23, 2024 5:30 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 5:30 p.m. 2. INVOCATION Pastor Dale Ray, Lakeview Community Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Stacy Lee, Echo Group Band of Brothers, led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Cal Sheehy, Councilmember Nancy Campbell, Councilmember Michele Lin, Councilmember Jeni Coke, Councilmember Jim Dolan, Councilmember David Lane and Vice Mayor Cameron Moses *Councilmember Jeni Coke was present via remote conferencing. 5. CONSENT AGENDA 5.1 ID 24-4381 Approve the July 9, 2024, City Council Regular Meeting Minutes (Kelly Williams) 5.2 ID 24-4389 Adopt Resolution No. 24-3768 Approving and Authorizing Execution of Instruments Necessary to Vacate and Convey Parcel K, Approximately 5,000 Square Feet of Roadway, Located Between Lots 5 and 6 of Block 1, Tract 2226, to the Owner of Adjacent Lot 6 (Chris Gilbert) 5.3 ID 24-4388 Adopt Resolution No. 24-3772 Approving the Equitable Sharing Agreement and Certification with the United States Department of Justice and Department of the Treasury for Participation in the Equitable Sharing Program (Chief Stirling) 5.4 ID 24-4391 Adopt Resolution No. 24-3773 Authorizing the Submission of an Application for Community Development Block Grant State Special Projects (SSP) Funding for an Americans with Disabilities Act Accessibility Project, and Authorizing All Actions Lake Havasu City Page 1 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 Necessary to Implement and Complete the Activities Outlined in the Application (Vijette Saari) 5.5 ID 24-4375 Adopt Resolution No. 24-3774 Approving Abandonment of the Westerly 5-Feet of the Existing 10-Foot-Wide Public Utility and Drainage Easement on the Easterly Property Line of 2455 Huntington Drive, Tract 2157, Block 10, Lots 6 and 7 (Trevor Kearns) 5.6 ID 24-4382 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 4:30 p.m., Tuesday, August 13, 2024 (Kelly Williams) Councilmember Campbell requested Item 5.2 be removed from the Consent Agenda for further discussion. Councilmember Lane moved to approve the Consent Agenda as presented with the exception of Item 5.2, seconded by Councilmember Dolan, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 5.2 ID 24-4389 Adopt Resolution No. 24-3768 Approving and Authorizing Execution of Instruments Necessary to Vacate and Convey Parcel K, Approximately 5,000 Square Feet of Roadway, Located Between Lots 5 and 6 of Block 1, Tract 2226, to the Owner of Adjacent Lot 6 (Chris Gilbert) Planning Division Manager Chris Gilbert advised that the subject property is located off Kiowa Boulevard and is a parcel that was left behind from the original platting of the tract. He said the parcel was originally intended to allow pedestrian access from the rear of the property to the front of the property; however, over the years the parking changed from the rear to the front of the property. Mr. Gilbert said the property is approximately 0.11-acres and allows for limited use. He noted that only the two adjacent property owners on either side can benefit from the parcel. Mr. Gilbert said the city received interest from the property owner of Lot 6 to purchase this parcel and the adjacent property owner (Lot 5) declined the opportunity to purchase half; therefore, both parcels will be offered to the property owner of Lot 6. Councilmember Campbell said based on the exhibit that was provided in the meeting packet it was unclear whether this parcel was a roadway or alley way. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Moses moved to adopt Resolution No. 24-3768 approving and authorizing the execution of instruments necessary to vacate and convey Parcel K, approximately 5,000 square feet of roadway, located between Lots 5 and 6 of Block Lake Havasu City Page 2 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 1, Tract 2226, to the owner of adjacent Lot 6, seconded by, Councilmember Dolan and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 6. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 6.1 ID 24-4383 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Assistant Shannon Davis announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She added that applications are available at City Hall and on the City’s website at www.lhcaz.gov. 6.2 ID 24-4384 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Announced various events and ceremonies. • Welcomed Gabby Vera as the new Parks and Recreation Director. • Announced that the Parks and Recreation Advisory Board received a generous donation from the LHC Pickleball Association. • Reminded citizens about the HavasuNOW mobile app. • Reminded citizens to be extra cautious driving on Highway 95 with an increase of burro crossings. • Lake Havasu City will be holding a Primary Election on Tuesday, July 30, 2024, for the purpose of electing three Councilmembers. Early voting will be held at the Mohave County Library through Friday, July 26, 2024. 7. PUBLIC HEARINGS 7.1 ID 24-4385 Approve Payment of Mohave County Water Authority Membership Dues for Fiscal Year 2024-25 (Tim Kellett) Deputy Public Works Director Tim Kellett advised that this item is requesting approval of the Mohave County Water Authority annual membership dues for Fiscal Year (FY) 2024-25. Mr. Kellett explained that the Mohave County Water Authority was established in 1995 to protect water rights within Mohave County and has done an excellent job securing over 15,000 acre-feet of water for Mohave County and almost 10,000 acre-feet of water for Lake Havasu City. He said the Mohave County Water Authority has continued to be a beacon of water rights for our community directly and for the entire county. Councilmember Campbell asked how many acre-feet of water is currently being used, to Lake Havasu City Page 3 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 which Mr. Kellett said approximately 14,000-acre feet this year. Mayor Sheehy opened the public hearing. Ms. Bonny Toy, citizen, addressed the council and asked about the membership contract, to which Mayor Sheehy stated that this item is specifically for the annual membership dues and a copy of the contract was available on the city’s website. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Moses moved to approve the expenditure of $53,970 for FY 2024-25 to the Mohave County Water Authority to continue the City’s membership with the organization, seconded by Councilmember Campbell, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.2 ID 24-4387 Approve the Purchase of Two (2) Honda CRF1100L4R Africa Twin Adventure Sport Motorcycles from Huntington Beach Honda (Chief Stirling) Police Chief Troy Stirling advised that this item is requesting approval to purchase two Honda Africa Twin Adventure Sport Motorcycles from Huntington Beach Honda in the amount of $59,248.40 plus applicable taxes. Chief Stirling said the Police Department currently has two 2015 Honda ST1300 motorcycles, assigned to the Traffic Unit, that are experiencing mechanical issues due to their age, mileage, and parts that are becoming increasingly difficult to obtain. He stated that the city went out to bid with Huntington Beach Honda being the sole bidder with one exception regarding technical specifications. Chief Stirling explained that the Adventure Sport platform allows for certain advantages for law enforcement that allows for better mobility and traverse different types of terrain. Mayor Sheehy opened the public hearing. Ms. Toy addressed the council and asked if the city is required to pay out of state taxes, to which Chief Stirling said the city is prepared to pay all applicable taxes for this item. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Dolan moved to approve the purchase of two (2) Honda CRF1100L4R Africa Twin Adventure Sport motorcycles from Huntington Beach Honda in an amount of $59,248.40 plus applicable taxes, seconded by Vice Mayor Moses, and carried by the following vote: Lake Havasu City Page 4 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.3 ID 24-4376 Approve Professional Services Agreement with Tank Industry Consultants, Inc., for the North Havasu Additional Tank and Distribution Line Project (Jason Hart) Project Manager Jason Hart advised that this item is to award an agreement for professional services to Tank Industry Consultants, Inc., for the North Havasu Additional Tank and Distribution Line Project in the amount of $74,480. Mr. Hart reviewed the scope of work which includes performing a topographic survey of site, design of a grading and drainage plan, and a 750,000-gallon welded steel ground storage tank that will sit adjacent to an existing 2.0 mg welded steel storage tank and piping layout. He noted that the project schedule is expected to take six months with an anticipated completion in February 2025. Councilmember Dolan asked if the new tank would allow the city to service the existing tank or if the existing tank would be removed from service, to which Mr. Hart said both tanks are needed and the installation of the new tank would allow the city to service the existing tank. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to approve the Professional Services Agreement with Tank Industry Consultants, Inc., for the North Havasu Additional Tank and Distribution Line Project in the amount of $74,480, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 7.4 ID 24-4374 Award Bid for the Construction of the 2024 Water Main Replacement, Phase 1, Project to Pronghorn Services, LLC (Jason Hart) Mr. Hart advised that this item is to award bid for the construction of the 2024 Water Main Replacement, Phase 1, Project, to Pronghorn Services, LLC, in the amount of $3,210,086. He explained that this project consists of replacing water main along 17 water system sections that have been identified as critical areas. He reviewed the replacement criteria and project schedule. Councilmember Lin asked about the number of phases, to which Mr. Hart explained that initially there were two phases – Phase 1 consisting of 9,400 linear-feet and Phase 2 Lake Havasu City Page 5 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 consisting of 23,000 linear-feet; however, Phase 2 being substantially larger, was subsequently divided into two phases (both approximately 11,000 linear feet) and will be presented to the council in about a year. Councilmember Lin asked if the city would go out to bid again for Phase 2, to which Mr. Hart replied yes. Councilmember Dolan asked how the phases were budgeted, to which Mr. Hart said approximately $5.7 million has been budgeted in FY 2024-25 in the Capital Improvement Plan for water main replacement. He said the total cost for this project is $3.3 million and the remaining CIP funding is being utilized for additional water main replacements in conjunction with pavement projects. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award the base bid for the construction of the 2024 Water Main Replacement Project, Phase 1, to Pronghorn Services, LLC, in the amount of $3,210,086, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 7 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Coke, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses 8. CALL TO THE PUBLIC Mr. Andrew Myers with Sustainability Partners addressed the council and explained how his company can provide low-cost funding for public infrastructure projects and be of great service to the community. Ms. Toy addressed the council and spoke about a new public transit system in Sedona, Arizona, that is geared towards tourists. 9. CURRENT EVENTS Councilmember Campbell reported on the Chamber of Commerce and Rural Transportation Advocacy Council (RTAC). Councilmember Lane reported on the Parks and Recreation Advisory Board. 10. FUTURE MEETINGS Tuesday, August 13, 2024 @ 5:30 p.m. – Regular Meeting Tuesday, August 27, 2024 @ 5:30 p.m. – Regular Meeting (CANCELED) 11. FUTURE DISCUSSION ITEMS There were no requests from the council for future discussion items. 12. ADJOURN Lake Havasu City Page 6 Printed on 8/19/2024 City Council Minutes - Final July 23, 2024 Upon motion by Councilmember Lane and seconded, the meeting adjourned at 6:27 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 23rd day of July, 2024. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Shannon Davis, City Clerk Assistant Lake Havasu City Page 7 Printed on 8/19/2024