City Council

Mayor Cal Sheehy Lake Havasu City Vice Mayor Cameron Moses Council Chambers Councilmember Nancy 92 Acoma Boulevard Campbell Lake Havasu City, Arizona Councilmember Jeni Coke 86403 Councilmember Jim Dolan www.lhcaz.gov Councilmember David Lane Councilmember Michele Lin City Council Regular Meeting Minutes - Final Tuesday, November 12, 2024 5:30 PM 1. CALL TO ORDER Mayor Sheehy called the meeting to order at 5:44 p.m. 2. INVOCATION Mayor Sheehy called for a moment of silence. 3. PLEDGE OF ALLEGIANCE Mayor Sheehy led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Cal Sheehy, Councilmember Nancy Campbell, Councilmember Michele Lin, Councilmember Jim Dolan, Councilmember David Lane and Vice Mayor Cameron Moses Absent: 1- Councilmember Jeni Coke 5. CONSENT AGENDA 5.1 ID 24-4524 Action: Approve the October 22, 2024, City Council Regular Meeting Minutes (Kelly Williams) 5.2 ID 24-4523 Action: Resolution No. 24-3793 Approving Abandonment of the Northerly 137-Feet by 10-Feet-Wide Portion of the Existing 158-Feet by 10-Feet-Wide Public Utility and Drainage Easement on the Westerly Property Line of 3586 Kiowa Bay, Tract 2190, Block 7, Lot 14 (Trevor Kearns) 5.3 ID 24-4533 Action: Resolution No. 24-3794 Adopting the Lake Havasu City Airport Disadvantaged Business Enterprise Program (Robert C. Kane) 5.4 ID 24-4534 Action: Approve the Interlocal Participation Agreement with National Purchasing Cooperative (Jill Olsen) 5.5 ID 24-4525 Action: Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 4:30 p.m., Tuesday, November 26, 2024 (Kelly Williams) Lake Havasu City Page 1 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Vice Mayor Moses moved to approve the Consent Agenda as presented, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 6. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 6.1 ID 24-4526 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions (Kelly Williams) City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. She stated that applications are available at City Hall and on the City’s website at www.lhcaz.gov. 6.2 ID 24-4527 City Manager’s Report (Jess Knudson) City Manager Jess Knudson reported on the following: • Announced various events, ceremonies, and proclamations. • Fire Chief Pete Pilafas provided an update on the Ambulance Transport Program. • Congratulated the Administrative Services Information Technology (IT) Department for receiving the Center for Digital Government “Digital Cities Survey 2024 Award”. • Announced that Lake Havasu City won the Occupational Safety & Health Administration (OSHA’s) “Beat the Heat” photo contest highlighting workplace heat safety. • The 21st Annual Community Dinner will be held at the Aquatic Center on Friday, December 13, 2024, with two seatings at 4:00 p.m. and 6:00 p.m. • Lake Havasu City Public Service Announcement Video regarding electric bike safety. 7. PUBLIC HEARINGS 7.1 ID 24-4476 Discussion and Action: Series #10 Beer and Wine Store Liquor License, Motor & Boat Food & Fuel, 2890 Jamaica Blvd S./Singh (Kelly Williams) Ms. Williams advised that Mr. Manmeet Singh has applied for a Series #10 Beer & Wine Store Liquor License for Motor & Boat Food & Fuel, located at 2890 Jamaica Boulevard S. She said all posting requirements have been met, all fees have been paid, and no objections were received. Ms. Williams added that the location is properly zoned for a Series #10 liquor license. Lake Havasu City Page 2 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to recommend that the Arizona Department of Liquor Licenses and Control approve a Series #10 beer and wine store liquor license for Motor & Boat Food & Fuel, 2890 Jamaica Blvd S., seconded by Vice Mayor Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.2 ID 24-4480 Discussion and Action: Series #12 Restaurant Liquor License, Arizona Rebel Republic, 230 Swanson Avenue/Miller (Kelly Williams) Ms. Williams advised that Mr. Jeffrey Miller has applied for a Series #12 Restaurant Liquor License for Arizona Rebel Republic, located at 230 Swanson Avenue. She said all posting requirements have been met, all fees have been paid, and no objections were received. Ms. Williams added that the location is properly zoned for a Series #12 liquor license. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Dolan moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 restaurant liquor license for Arizona Rebel Republic, 230 Swanson Avenue, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.3 ID 24-4499 Discussion and Action: Resolution No. 24-3792 Establishing the Downtown Association Pilot Parking Program (Kelly Garry) City Attorney Kelly Garry advised that the city was approached by the Downtown Association (“Association”) requesting assistance to address certain parking concerns. She said the city met with representatives from the Association as well as attended Association meetings where parking issues were discussed. The Association has prepared a plan to address its parking concerns and is requesting the city’s assistance. Ms. Garry said the program would be a pilot program for one year to determine the effectiveness of the measures, and said specifically the plan includes creating up to 10 two-hour parking spaces Lake Havasu City Page 3 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 on McCulloch Boulevard between Acoma Boulevard and Mulberry Avenue and includes permitting specific signage in the area which would suspend applicable provisions of the City Code for the duration of the pilot program. She added that the Parking-In-Common Master Plan outlines the boundaries of the proposed pilot program area. Ms. Erica McCorkle, Downtown Association President, addressed the council and said parking in the downtown area has been a conversation for the last couple of years, and in April 2024 the Association and the city met to discuss potential options. Ms. McCorkle said the Association’s goal is to enhance the efficiency of existing parking spaces, reduce parking demand by adding convenient short-term parking options, and gather insights to better meet the evolving needs of downtown visitors. She said the Association has divided the downtown area into six zones, with Zones 1 and 5 being selected for the two-hour parking pilot program for parallel parking along McCulloch Boulevard. She said Zone 1 will have six signs for two-hour parking Monday through Friday from 9:00 a.m. to 5:00 p.m., and Zone 5 will have four signs for two-hour parking Monday through Friday from 9:00 a.m. to 5:00 p.m. She added that as part of the pilot program they are also requesting parking-in-common signs for “Downtown Customer Parking Only” in Zones 1 and 5, for Jersey’s American Grill, Havasu Hardware, Printing Plus, Blue Sky, and Small Cakes (in Zone 1) and Shambles Village, Alex Ross State Farm, and The Kaws (in Zone 5). She said the signs will be purchased at property owner’s expense, noting that the parking lot must be improved and well-maintained and only a third of the parking spaces may have signs. She thanked the City Council for their consideration of the Downtown Association Pilot Parking Program. Mayor Sheehy explained the history of parking-in-common and expressed his appreciation to the Association for approaching the city to discuss their parking concerns. He said the proposed pilot program requires the city to suspend a portion of the parking-in-common in the proposed areas and allow for signage and request for two-hour parking. Councilmember Dolan expressed concerns regarding enforcement. Mayor Sheehy stated that the proposed language states that enforcement would be handled in accordance with the current City Code Chapter 10.12. Mr. Knudson added that this would go largely unenforced as the city does not have traffic enforcement to the extent of monitoring timed parking. Councilmember Campbell said she was in favor of the downtown customer parking signage but was not in favor of the two-hour parking limitation. Mayor Sheehy suggested the two-hour parking signage be limited to Monday through Friday from 8:00 a.m. to 5:00 p.m. Lake Havasu City Page 4 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Councilmember Lin asked how many spaces there are in Zones 1 and 5, to which Ms. McCorkle said she did not have the total number of spaces but noted that the two-hour parking would only be for spaces along the one side of the street. Councilmember Lin asked if Police Chief Troy Stirling could speak to the traffic enforcement component, to which Chief Stirling said the traffic enforcement component would be difficult. He said typically most law-abiding citizens want to obey the law and having specific signage in the area for downtown customer parking would hopefully accomplish part of the goal; however, the traffic enforcement piece is something that they still need to work out, but having a pilot program gives the Police Department an opportunity to dive into some different components. Mayor Sheehy noted that through the special event process the city would address any special event parking issues through ancillary offsite parking. He also noted that this would not affect food truck parking as those spaces are in other zones. Vice Mayor Moses asked if the parking program for two-hour parking on McCulloch Boulevard was for a total of 10 spaces, to which Ms. McCorkle replied yes. Vice Mayor Moses asked if the business owners in these zones were okay with the proposed 10 spaces, to which Ms. McCorkle replied yes. Vice Mayor Moses said he was in favor of the proposed pilot parking program. Mayor Sheehy opened the public hearing. Ms. Joan Dzuro, citizen, addressed the council in favor of the pilot program and said it will not be perfect but will allow the city and Association to address and resolve any concerns or issues when the pilot program ends. Mr. John Parrott, citizen, addressed the council in favor of the pilot program and spoke regarding the history of the downtown parking. Mr. Steve Kokkinen, citizen, addressed the council and asked how the city and Association plan to measure the metrics of success of this program. Mayor Sheehy said the city would measure the program through the feedback received from the Association, Police Department, and City Council. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Dolan moved to adopt Resolution No. 24-3792 establishing the Downtown Association Pilot Parking Program with changes to the two-hour parking to include Monday through Friday from 8:00 a.m. to 5:00 p.m., seconded by Lake Havasu City Page 5 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.4 ID 24-4532 Discussion and Action: Ordinance No. 24-1349 Amending Lake Havasu City Code Chapter 2.44, Police Department, to Add Sections 2.44.070, 2.44.080, 2.44.090 and 2.44.100 Regarding Police Service Assistants and Citizens on Patrol Members (Introduction) (Chief Stirling) Chief Stirling advised that this item is an introduction of an ordinance amending the City Code (Chapter 2.44) related to the Police Department regarding Police Service Assistants and Citizens on Patrol Members to increase efficiency and maximize resources within the patrol division. He said the Police Service Assistant (intern) position will assist police officers with lower priority calls such as traffic incidents and taking reports, and the Citizens on Patrol Members will assist in taking reports involving traffic accidents and enforce parking violations. Mayor Sheehy asked if Chief Stirling could expand upon the Police Service Assistant position, to which Chief Stirling said the Police Service Assistant position focuses on the age gap (18-21 years of age) before a Police Officer can be hired which allows the Police Department to bring someone in as an intern and prepare them to be a future police officer. Councilmember Lin asked if the Police Department would be filling the Police Service Assistant positions with current cadets, to which Chief Stirling said the Police Department has two positions in the current budget that they are looking to fill in January and February 2025. He said the position requires six months as a cadet before becoming a Police Service Assistant. Vice Mayor Moses asked what type of training the Police Service Assistants are required to go through, to which Chief Stirling said the position requires that they go through a field training program and be assigned to a Police Officer for training. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Moses moved to introduce Ordinance No. 24-1349 amending Lake Havasu City Code Chapter 2.44, Police Department, to add Sections 2.44.070, 2.44.080, 2.44.090 and 2.44.100 regarding Police Service Assistants and Citizens on Patrol Members, seconded by Councilmember Campbell, and carried by the Lake Havasu City Page 6 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.5 ID 24-4535 Discussion and Action: Ordinance No. 24-1350 Amending Lake Havasu City Code Chapter 10.08, Rules of the Road, to Update or Establish Regulations Regarding Bicycles, Electric Bicycles, Human and Non-Human Powered Vehicles, Personal Assistive Mobility Devices, Skateboards, Scooters, and Skates (Introduction) (Chief Stirling) Chief Stirling advised that this item is an introduction of an ordinance establishing regulations regarding bicycles, electric bicycles, human and non-human powered vehicles, personal assistive mobility devices, skateboards, scooters, and skates. He said the city’s current ordinance is outdated based on the new technologies that exist; therefore, city staff looked at ways to bring this ordinance forward for conversation and direction from the City Council. Chief Stirling provided some recent statistics on collisions involving electric bikes – reporting that there were 12 collisions in 2022, 7 in 2023, and 18- to date in 2024. He said this is mostly due to more people and more youth owning and riding electric bikes. Chief Stirling explained that the proposed ordinance addresses two sections in the City Code, the first is City Code Section 10.08.180 which addresses skateboards, scooters, and skates with minor changes requiring reflecting lighting, allowing these devices within city parks, and removing language that prohibited these devices from being on McCulloch Boulevard between Acoma Boulevard and Smoketree Avenue. He said the second section, City Code Section 10.08.200, previously only addressed motorized skateboards and did not fit with the current devices and technology that is currently out there; therefore, staff added language and definitions to include motorized skateboards, bicycles, electric bicycles, human and non-human powered vehicles, and personal assistive mobility devices. He noted that this section is based on State Statutes and outlines the rules of the road, including that all persons under 16 years of age operating a bicycle, electric bicycle or other human and non-human powered device on any public roadway or sidewalk shall at all times wear a protective helmet, and also authorizes the Public Works Director to erect or place signs on any sidewalk, path, or roadway prohibiting the riding of bicycles, electric bicycles, or other human or non-human powered devices. Chief Stirling noted that the complaints the city has been hearing about these devices are typically in three main areas: Rotary Park, Bridgewater Channel, and the Island Multi-Use Path. He said the city is not outlining anything in the ordinance that says there is a certain regulation on any type of device, it is simply outlining the rules of the road and highlighted the city’s focus on educating the public on the responsibility of operating any of these types of devices. He added that any direction from the City Council to regulate these devices in any area(s) could be accomplished through this ordinance through signs. Lake Havasu City Page 7 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Chief Stirling spoke on the enforcement challenges when it comes to restricting speed limits, restricting the use of non-human powered, and requiring devices to be walked through certain areas. Mayor Sheehy opened the public hearing. The following individuals spoke regarding the proposed ordinance and electric bikes: • Mr. Mike McNamara, citizen • Mr. Donald Johanson, citizen • Mr. Joseph Tusso, citizen • Mr. Jerry Hayward, citizen • Ms. Diane Crossman, citizen • Mr. Dan Kolblash, citizen • Mr. Bob Walker, citizen • Ms. Linda Walker, citizen • Mr. Matt Karanza, citizen • Ms. Korine Tusso, citizen • Ms. Terri Parcells, citizen • Mr. Brett Miller, citizen • Mr. Bob Crossman, citizen • Mr. Brett Miller, citizen • Ms. Joan Dzuro, citizen • Mr. Brandon Bunch, citizen • Ms. Elizabeth Leal, citizen • Mr. Mike Newcomb, citizen • Mr. Fred Rogers, citizen • Mr. Steve Bycee, citizen There being no further comments, Mayor Sheehy closed the public hearing. Mayor Sheehy explained that this ordinance is amending the current City Code that does not work right now as it was created for scooters back in 2012. He said the ordinance as proposed does not restrict the use of any devices but does contain language that if adopted authorizes the Public Works Director to erect or place signs on any sidewalk, path, or roadway prohibiting the riding of bicycles. He added that the Public Works Director is currently authorized to erect and place other signs (speed limit signs, no parking, school zone, etc.). Mayor Sheehy said he has no intention of taking away the ability for residents to recreate on the Island, but also understands the challenges that the Police Chief spoke to regarding the different classes of bicycles and enforcement of speed limits. He said if the City Council were to change the definition of “human-powered,” as proposed in the Lake Havasu City Page 8 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 ordinance as “Movement accomplished or propelled by human power, such as walking, running, or by any vehicle or device which is designed and equipped to be propelled by human power, without the assistance by a motor or power unit, including a bicycle,” removing the language “without the assistance by a motor or power unit” it would solve the issue for the assist. Mayor Sheehy spoke in favor of the educational component and said if there were areas in the city that the City Council did not want to allow bicycles, he thought they could do that by: 1) saying they do not want bicycles in these areas, or 2) give authority to the City Manager and his team to identify those areas. Councilmember Lin thought the language authorizing the Public Works Director to erect or place signs was vague and leaves the City Council out of it. She said she would prefer that the City Council designate those areas. Chief Stirling noted that the wording in the proposed ordinance is based on state law and is just clearer and easier to understand. City Attorney Kelly Garry added that State Statutes are also not necessarily ahead of the curve on some of these items; therefore, the city is taking the state language and combining that with the language from other cities that have more recently put some restrictions/regulations in place, to come up with what works best for Lake Havasu City. Councilmember Lin said she would like the city to focus more on the educational component as the enforcement portion is going to be challenging. Councilmember Dolan was in favor of updating the code and said he would prefer the restriction of any area be a City Council decision. He suggested the City Council start by regulating speed limits in the Bridgewater Channel and Rotary Park versus restricting bicycles in those areas. Ms. Garry said the proposed ordinance gives authorization to the Public Works Director to erect the signs but said it was always the intent that the City Council would direct any areas that the city is going to prohibit. Vice Mayor Moses was in favor of the educational component and having rules and regulations regarding these devices. He suggested regulating speed limits on the Island Multi-Use Path, Bridgewater Channel, and Rotary Park, and suggested the city look at painting bike lanes along the Bridgewater Channel for bicycles. Councilmember Campbell was in favor of updating the code and suggested changes to the language in the proposed ordinance under Sections B (2) and B (8). She said she would also prefer the restriction of any area to be a City Council decision. She asked if the city could require violators of this ordinance to take an electric bike safety course. Lake Havasu City Page 9 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Councilmember Lane spoke on engineering (creating rules and regulations), educating (the public), and enforcing. He said the proposed ordinance is not restricting electric bicycles but updating the existing ordinance with rules and regulations that work best for Lake Havasu City. Mayor Sheehy said the proposed language under Section B (8) relates to devices riding/operating in the direction of traffic on roadways. Mayor Sheehy said introducing the ordinance allows the city to incorporate all that has been discussed and the ordinance would come back for a second reading where the City Council can discuss different locations and if there should be any restrictions. Councilmember Dolan moved to introduce Ordinance No. 24-1350 amending Lake Havasu City Code Chapter 10.08, Rules of the Road, to update or establish regulations regarding bicycles, electric bicycles, human and non-human powered vehicles, personal assistive mobility devices, skateboards, scooters and skates, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.6 ID 24-4519 Discussion and Action: Cooperative Purchase of Emergency Medical Equipment/Supplies and Annual Expenditures Over $50,000 with Bound Tree Medical, LLC (Chief Pilafas) Chief Pilafas advised that this item is requesting council approval of a cooperative agreement to purchase emergency medical equipment and supplies from Bound Tree Medical, LLC, anticipated to exceed the $50,000 threshold. Chief Pilafas stated that this request came out of the necessity to purchase additional medical equipment and supplies for the 9-1-1 medical ground ambulance transport program to restock the ambulances. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to approve the cooperative purchase of emergency medical equipment/supplies with Bound Tree Medical, LLC, and authorize expenditures exceeding $50,000 up to the amount allocated and available in the budget for Fiscal Year 2024-25, seconded by Councilmember Dolan, and carried by the following vote: Lake Havasu City Page 10 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.7 ID 24-4516 Discussion and Action: Agreement and Purchase of Flex Suite & Command Central Cloud Hybrid from Motorola Solutions, Inc. (Chief Stirling) Chief Stirling advised that this item is requesting award of the Flex Suite & Command Central Cloud Hybrid and approval of an agreement with Motorola Solutions, Inc., to replace the current Computer Aided Dispatch System (CAD), Records Management System (RMS), and Jail Management System (JMS). He said the city’s current CAD, RMS, and JMS have been used since 2013 and is a Windows-based format, noting that over time with technology there have been significant enhancements to these types of systems that the city’s current platform cannot keep pace with. Chief Stirling stated that personnel from the Police Department, Fire Department, and Administrative Services Information Technology Department (IT) diligently researched companies and found that the Flex Suite & Command Central Cloud Hybrid System provides the best solution for the organization. Chief Stirling outlined the following in his presentation: What is CAD, RMS, and JMS? • CAD – Computer Aided Dispatching • RMS – Records Management System • JMS – Jail Management System • For context: o The Police Department alone fields approximately 50,000 calls for service per year. The Fire Department fields approximately 10,000 per year. Every call is logged into our CAD system, providing details of the call, the location, the caller information, call times, mapping/GPS information, etc. o Our RMS currently houses over 65,000 police reports. Each report can have multiple types of documents attached to it Public Safety in Action • Dispatch receives calls for service • Logs incident in CAD and sends police or fire/EMS, responders access information, call details, maps, etc. • Officer completes investigation • With Motorola Flex, jail paperwork, reports, evidence entry, and jail management can be handled in one streamlined system • Log evidence in centralized database and obtain evidence labels with barcodes Lake Havasu City Page 11 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 that can be tracked • Investigation can easily access databases to collect relevant information (people/associates, vehicles, addresses, contact information, etc.) • Case reports, arrest documentation, property/vehicle information, are all entered into a centralized Records Management System • Detention Officers complete booking process – which includes computer entry, fingerprints, photographs, etc. Modernizing LHCPD CAD/RMS System • Centralized database for instant access to information • Better integration allowing efficient workflows for all working groups • Used by 80+ law enforcement agencies in Arizona alone • Enabling dispatchers, officers, firefighters, detention officers, evidence techs, and records clerks to work more efficiently, leading to time savings for employees Other Key Benefits • Platform more efficient for records clerks to ensure legal requirements and standards for reporting are met (NIBRS) • Streamlined workflows save time, creating efficiencies, and can help disseminate information to key stakeholders in a more-timely fashion (i.e. prosecutors, courts, etc.) • Capabilities to obtain CAD (call) information on a mobile device (smart phone, tablet, etc.) • Better GPS capabilities for first responders, giving the capabilities for dispatchers to pinpoint the exact location of responders on an easy-to-navigate mapping system • More efficient processes for our records personnel to purge files, records, and documents to remain in compliance with AZ Records Retention Schedule Implementation Plan & Phased Rollout • Contract signed and PO (Initial planning phase can start) • Pre-Implementation Phase (Data entry standards, GeoBase mapping, data conversion) • Installation Phase (Network servers, 3rd party integrations, support connection, software, statelink) • Training Phase (Training room, project team, system admin, CAD admin, law admin, jail admin, code tables, user) • 18 months - Final System Setup Phase (Go live) Flex Suite Pricing Summary Lake Havasu City Page 12 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 • System Total Year 1 o $849,889 (price) o $743,190 (discounted sale price) • Year 2 o $481,749 (price) o $387,222 (discounted sale price) • Year 3 o $496,203 (price) o $398,840 (discounted sale price) • Year 4 o $511,085 (price) o $410,802 (discounted sale price) • Year 5 o $526,421 (price) o $423,129 (discounted sale price) • Year 6 o $542,212 (price) o $435,821 (discounted sale price) • Year 7 o $558,479 (price) o $448,897 (discounted sale price) • Year 8 o $575,232 (price) o $462,363 (discounted sale price) • Year 9 o $592,489 (price) o $476,233 (discounted sale price) • Year 10 o $610,262 (price) o $490,519 (discounted sale price) • Grand Total (10 Years): $5,744,023 o Motorola Loyalty Discount Expires 11/13/2024 - $1,067,008 o Discounted Grand Total 10 Years: $4,677,015 Police Lieutenant Michael Terrinoni spoke on the challenges the Police Department is facing with the current technology. He said the Police Department has been working with these systems for several years and making do with a solution that does not fully meet their needs, and the workarounds are no longer becoming sustainable. Lieutenant Terrinoni said some of the current system challenges include: data is difficult to access/not centralized, platforms are outdated and disconnected creating inefficiencies, challenges for IT to maintain support, and area of user frustration. Lake Havasu City Page 13 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Chief Information Officer Jonathan Baskette spoke on some of the challenges IT is facing with the current technology. He said the current system is lacking in system security, functionality, system support, and reliability. He noted that the proposed system was developed for public safety entities across the nation and the security system was designed to meet new federal, state, and security requirements. Mr. Baskette further added that IT staff worked with personnel from the Police and Fire Departments documenting all the gaps in the current system, developing requirements, and documenting needs. He said the proposed system allows users to be more effective and increase their efficiency, reduce redundancy, and be more proactive on system support and reliability. He added that the new system is a hybrid system that will help mitigate the long-term effects by supporting a large system allowing half the system to be stored in the cloud and the other half in the data center. Vice Mayor Moses asked what the cost is for the current system, to which Chief Stirling said the annual maintenance cost is $170,000. Vice Mayor Moses said technology changes every ten years and questioned whether a 10-year contract was too long, to which Chief Stirling said a typical technology-based contract is on a 10-year cycle. Mr. Baskette added that a 10-year agreement allows the city to enter into the cloud-based platform which will be monitored and maintained with integration of new releases/upgrades. He said they are hoping to get 15 years with the new system as it is a tremendous amount of work and want to set the system up for success and growth. Mayor Sheehy opened the public hearing. Mr. Kolblash addressed the council regarding the expiration of the discount pricing, to which Chief Stirling said if the contract was not approved it would go back for renegotiation. There being no further comments, Mayor Sheehy closed the public hearing. Councilmember Lane moved to award the purchase of the Flex Suite & Command Central Cloud Hybrid and approve the Customer Agreement with Motorola Solutions, Inc., in an amount of $743,190 plus applicable taxes for year one of the agreement; authorize staff to exercise the option to renew the agreement annually; and authorize the City Manager to execute all agreement documentation on behalf of the City, seconded by Councilmember Campbell, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Lake Havasu City Page 14 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 Absent: 1 - Councilmember Coke 7.8 ID 24-4528 Discussion and Action: Requirements Contract for Advanced Metering Infrastructure and Beacon SaaS Managed Solution Master Agreement with Badger Meter (Ron Foggin) Public Works Director Ron Foggin advised that this item is requesting approval of a requirements contract with Badger Meter to purchase upgraded water meters with advanced meter reading technology to replace existing meters, and approval of the Beacon SaaS Managed Solution Master Agreement to implement the associated advanced meter reading data collection system. Mr. Foggin explained that the current water system includes over 31,000 meters with some meters over 20 years old. He said the city is looking to upgrade the system to Advance Meter Infrastructure which allows for real time notification of unusually high-water use, for customers to track water usage in real time, and increases customer service capability. Mr. Foggin noted that some of the key aspects of the proposed contract are stabilized pricing, standardized equipment, and client support from a nationwide meter company. Mr. Foggin noted that the city received $3 million in grant funding and would be seeking additional grants for this program. Mayor Sheehy opened the public hearing. Mr. Miller addressed the council and asked if the new meters would have real-time meter usage reads for the customer. Mr. Foggin explained that customers would have access to their usage reads in real-time as the meters communicate to the computer system every 15 minutes. There being no further comments, Mayor Sheehy closed the public hearing. Vice Mayor Moses asked if the meters are battery operated, to which Mr. Foggin replied yes and added that they have a 25-year battery life. Councilmember Campbell moved to award the Requirements Contract for Advanced Metering Infrastructure and approve the Beacon SaaS Managed Solution Master Agreement with Badger Meter, Inc.; authorize the City Manager to execute the agreements on behalf of the City; and authorize staff to exercise the option to renew the Requirements Contract for an additional five-year term, seconded by Vice Mayor Moses, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke Lake Havasu City Page 15 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 7.9 ID 24-4521 Discussion and Action: Professional Services Agreement for the Island Wastewater Treatment Plant (WWTP) Filter Upgrade Project with NCS Engineers (Jason Hart) Capital Program Manager Jason Hart advised that this item is to award an agreement for professional services to NCS Engineers for the Island Wastewater Treatment Plant (WWTP) filter upgrade project in the amount of $97,308. He said the project would provide 100 percent plans and specifications for a construction project upgrading the existing filter system, including repairs to the concrete in both basins, replacing the railing, grating, and underdrains. He noted that the project design is anticipated to be completed in May of 2025. Mayor Sheehy opened the public hearing. There being no further comments, he closed the public hearing. Vice Mayor Moses moved to approve the Professional Services Agreement (Design) with NCS Engineers for the Island WWTP Filter Upgrade Project in the amount of $97,308, seconded by Councilmember Lane, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke 7.10 ID 24-4530 Discussion and Action: Replacement and Refurbishment of Horizontal Collector Well Pumps and Piping Construction Project to Layne Christensen Company (Jason Hart) Mr. Hart said this item is requesting the award of a bid for the replacement and refurbishment of Horizontal Collector Well Pumps and Piping Construction Project. He said the city received two bids with the low bid from Layne Christensen Company in the amount of $880,769.68. He noted that the project is anticipated to be completed in April of 2025. Mayor Sheehy opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award the bid for the Replacement and Refurbishment of Horizontal Collector Well Pumps and Piping Construction Project to Layne Christensen Company in the amount of $880,769.68, seconded by Councilmember Dolan, and carried by the following vote: Aye: 6 - Mayor Sheehy, Councilmember Campbell, Councilmember Lin, Councilmember Dolan, Councilmember Lane and Vice Mayor Moses Absent: 1 - Councilmember Coke Lake Havasu City Page 16 Printed on 11/27/2024 City Council Minutes - Final November 12, 2024 8. CALL TO THE PUBLIC Ms. Kathy Moltzen, citizen, addressed the council and expressed her appreciation to the City Council for their hard work. 9. CURRENT EVENTS Councilmember Lane gave an update from Go Lake Havasu and the Parks & Recreation Advisory Board. Councilmember Campbell invited citizens to attend the Chamber of Commerce “Meet the Elected Officials” forum on December 11, 2024, at 5:30 p.m. 10. FUTURE MEETINGS Tuesday, November 26, 2024 @ 5:30 p.m. – Regular Meeting Tuesday, December 10, 2024 @ 5:30 p.m. – Regular Meeting Tuesday, December 24, 2024 @ 5:30 p.m. – CANCELED 11. FUTURE DISCUSSION ITEMS There were no requests from council for future discussion items. 12. ADJOURN Upon motion by Councilmember Lane and seconded, the meeting adjourned at 9:19 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 12th day of November, 2024. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/MMC Lake Havasu City Page 17 Printed on 11/27/2024