Special Called Commission Meeting

Lake Park Town Commission, Florida Special Called Commission Meeting Commission Chamber, Town Hall, 535 Park Avenue, Lake Park, FL 33403 Wednesday, October 08, 2025 Immediately Following the CRA Meeting Roger Michaud __ Mayor Michael Hensley __ Vice Mayor John Linden __ Commissioner Michael O'Rourke __ Commissioner Judith Thomas __ Commissioner Richard J. Reade __ Town Manager Thomas J. Baird __ Town Attorney Vivian Mendez, MMC __ Town Clerk PLEASE TAKE NOTICE AND BE ADVISED, that if any interested person desires to appeal any decision of the Town Commission, with respect to any matter considered at this meeting, such interested person will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities requiring accommodations in order to participate in the meeting should contract the Town Clerk’s office by calling 881-3311 at least 48 hours in advance to request accommodations. __________________________________________________________ CALL TO ORDER/ROLL CALL 7:03 P.M. PRESENT Mayor Roger Michaud Vice Mayor Michael Hensley Commissioner John Linden Commissioner Michael O'Rourke ABSENT Commissioner Judith Thomas PLEDGE OF ALLEGIANCE The pledge was conducted during the Special Called CRA Meeting. October 08, 2025 Page 1 APPROVAL OF AGENDA: Agenda items 17 and 9 were pulled from the agenda. Motion to approve the agenda as amended made by Commissioner O'Rourke, Seconded by Vice Mayor Hensley. Voting Yea: Mayor Michaud, Vice Mayor Hensley, Commissioner Linden, Commissioner O'Rourke. SPECIAL PRESENTATION/REPORT: 1. Proclamation - Gold Star Mother's and Family Day - September 28, 2025 Vice Mayor Hensley presented Ms. Lauren Berkson with the proclamation. Ms. Berkson thanked the Commission for their continued support. 2. Proclamation – National Voter Education Week – October 6th – October 10, 2025 Vice Mayor Hensley presented Supervisor of Election Wendy Link with the proclamation. PUBLIC COMMENT: This time is provided for addressing items that do not appear on the Agenda. Please complete a comment card and provide it to the Town Clerk so speakers may be announced. Please remember comments are limited to a TOTAL of three minutes. Mayor Michaud announced the Michael Steinhauer and Evelyn Harris Clark have provided their comments via email and will be placed in the meeting minutes as exhibits. -Mary Beth Taylor submitted comments via Exhibit A. -Pablo Perhacs spoke about the Kimley-Horn report and the terms of the contract. He spoke about a social media post in regards to a stake-holders meeting. -Susan LaFontaine provided comments via Exhibit B. -James Sullivan spoke about bicycle safety in Town and a sign that may be needed at the intersection of 10th and Park. -Comments were submitted via email prior to the meeting (Exhibits C and D). October 08, 2025 Page 2 CONSENT AGENDA: All matters listed under this item are considered routine and action will be taken by one motion. There will be no separate discussion of these items unless a Commissioner or person so requests, in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. Any person wishing to speak on an agenda item is asked to complete a public comment card located on either side of the Chambers and given to the Town Clerk. Cards must be submitted before the item is discussed. Commissioner O'Rourke asked if the agenda item number 9 was budgeted. Marina Director Jason Tenney stated yes. Motion to approve the Consent Agenda made by Commissioner O'Rourke, Seconded by Vice Mayor Hensley. Voting Yea: Mayor Michaud, Vice Mayor Hensley, Commissioner Linden, Commissioner O'Rourke. 3. Commission Budget Workshop Minutes - September 4, 2025 4. First Public Budget Hearing Minutes - September 8, 2025 5. Regular Commission Meeting Minutes - September 17, 2025 6. Second & Final Public Budget Hearing Minutes - September 18, 2025 7. Resolution 75-10-25 - Janitorial Services (Town Facilities)(Renewal) - Image Janitorial Services, Inc. - $98,656.79 (Various Budget Funds). 8. Resolution 76-10-2025 Establishing the Qualifying Period for the March 10, 2026 Municipal Election 9. Resolution 77-10-25 - Marina Management Software (Renewal) - The Wanderlust Group (TWG)(DOCKWA) - $1,068.32 per month (or $12,819.84 annually) 10. Resolution 78-10-25 - Florida City Week - October 20-26, 2025 11. Resolution No. 79-10-2025 – Annual Generator Maintenance & Service Agreement – Megawattage, LLC – $6,640.06 Annually 12. Resolution 80-10-25 - 2025-2026 State Aid to Libraries Grant Program - Division of Library and Information Services (DLIS) - $5,408 13. Fiscal Year 2026 Town of Lake Park Pay Grade Chart & Amend Pay Grades - Two (2) Positions 14. Emergency Equipment Rental (Extension) – Automated Side Loader – Big Truck Rental – $20,600 October 08, 2025 Page 3 PUBLIC HEARING(S) - ORDINANCE ON FIRST READING: NONE PUBLIC HEARING(S) - ORDINANCE ON SECOND READING: NONE NEW BUSINESS: 15. Resolution 81-10-25 - Water Treatment Services (Town Irrigation Systems) - Service, LLC - $12,503.28 Rust Tech Public Works Director Jaime Morales explained the item. Commissioner Linden asked if there was a cost increase. Public Works Director Morales stated there was a five percent increase. Motion to approve Resolution 81-10-25 made by Commissioner O'Rourke, Seconded by Commissioner Linden. Voting Yea: Mayor Michaud, Vice Mayor Hensley, Commissioner Linden, Commissioner O'Rourke 16. Discussion - Proposed Building Preservation & Compliance Improvements - Lake Park Town Hall Mr. Tim Hullihan of TFH Architects presented to the Commission (see exhibit E). Mayor Michaud clarified the placement of some of the parking spaces as a result of the improvements. Public Works Director Morales stated that a possible re-work of the restroom facilities would be reviewed after this project was completed as a part of enhancing the safety of the Chamber. 17. Discussion - Educational Advisory Committee - Town of Lake Park Library This item was pulled from the agenda because Commissioner Thomas requested the item and she is absent from the meeting. The item will appear on the October 22, 2025 Commission Meeting. 18. Special Event Request - 2025 Vets Day Car Show – Co-Sponsor Event & Waiving of Various Town Special Event Fees (Direct Costs - $715 & Indirect Costs - $2,692) Special Event Director Riunite Franks explained the item (Exhibit F). The Commission expressed their desire to be recognized as a partner in the event. Town Manager Reade October 08, 2025 Page 4  explained that the Commission will need to consider the amount of funds that are waived for events and the impact it makes on the Town’s budget. Motion to approve the waiver request made by Commissioner O’Rourke. Seconded by Commissioner Linden. Commissioner O’Rourke suggested the event holders approach Earl Stewart for next year’s event. The Commission also discussed the possibility of future sponsorships from local businesses. Commissioner O’Rourke also suggested approaching Mullinax. Voting Aye: All. TOWN ATTORNEY, TOWN MANAGER, COMMISSIONER COMMENTS: Town Attorney Baird provided an update on the 1100 2nd Court case. He stated that there is currently a delay with the roof and the Town will be going before the Special Magistrate regarding code violations on this case. Town Manager Reade explained the Mobility Fee and Impact fee with Palm Beach County. The new contract is expected on the October 22nd meeting agenda. He also stated that they are working on P3 Comprehensive Agreement amendments and discussions will be forthcoming. He stated that the Avalon Bay top out event is under way and anticipated for November. Town Manager Reade stated that they are waiting for a status report on 918 Park Avenue and mentioned that they have a December deadline with the Special Magistrate. He stated that the Community Clean up event is scheduled for Saturday October 18th. Mayor Michaud asked who was paying for this event. Special Events Director Franks explained that the cost to the Town would be staffing of four Public Works employees and the Town is also paying for the lunch. Town Manager Reade announced the Sunset Celebration with Halloween Contest and Commission Chili Cook off on October 31st. He also announced a Park Avenue Downtown District (PADD) report forthcoming. He discussed an email that was received regarding some concerns and announced that a separate meeting will not take place. He stated that another report would come before the Commission and the public would have an opportunity at that point to speak on the topic. He asked the Commission for their opinion on a future meeting with the public. Mayor Michaud expressed that another meeting would not be needed. Commissioner Linden stated that he wanted to have another meeting because there were unanswered questions from the last meeting. Town Attorney Baird explained that according to the scope of the contract Kimley-Horn has completed their study. They will present their final study October 08, 2025 Page 5 to the Commission with public comment, but there will be no further opportunity to submit direction. He stated that if they wanted to pursue another meeting, they would have to amend the contract with Kimley-Horn which would incur further expense to the Town. He went on to say that after the final report, if there were amendments to the comprehensive plan or land development regulations, or both, then those items will be reduced to ordinance. Vice Mayor Hensley asked for clarification regarding the report. Town Attorney Baird confirmed that the report is complete. Commissioner O'Rourke does not believe another meeting is necessary. Community Development Director Nadia DiTommaso reviewed their most recent timeline which indicated that the June meeting was already an additional meeting. They had indicated that they would proceed with next steps in the contract which included updating the development scenarios, providing an updated report for comment and feedback. The next meeting after that would have been in July for a Commission update, but that meeting was never held. If the additional meeting is no longer desired, then the next step would be to proceed to the Planning & Zoning Board and the Local Planning Agency with their recommendations drafted into ordinance format, followed by the Town Commission approval on first reading for the comprehensive plan amendments, which would then need to be submitted to the state prior to second reading. Town Manager Reade stated that they would negotiate with Kimley-Horn to see if they would need to be present at second reading of the Ordinance in an attempt to keep them closer within the scope of the contract. The Commission came to consensus to not hold an additional meeting with Kimley-Horn. Town Attorney Baird stated for further clarity that Kimley-Horn would submit the final report to the Commission. Town Manager Reade reminded the Commission about email signatures and spoke about public comments. He stated that staff proposed to respond to the community and copy the Commission. The Commission gave consensus for a Proclamation request for the Twiggs Academy. Town Manager Reade announced his election as President of the Palm Beach County City Managers Association (PBCCMA) during this upcoming year. Commissioner O'Rourke asked for a Marina update regarding open slips. Marina Director Jason Tenney stated that because of downsizing of businesses at the Marina, some slips have become available. He stated that they are actively working on filling the slips with people who are on the waitlist. October 08, 2025 Page 6  Exhibit C Written Testimony for the Lake Park, FL Commission Regarding the 3 Minute Practice for Public Comments FOR THE PUBLIC RECORD October 8, 2025 VIA EMAIL TO THE MAYOR, COMMISSIONERS, TOWN MANAGER AND TOWN CLERK Michael Steinhauer, 435 Greenbriar Dr., Lake Park. Pipestone1992@gmail.com 608-332-5547 Good day! Please note my requests/suggestions at the conclusion of this written testimony. I anticipate a thorough and complete response to my written communication with the Commission, a matter of public record. This body has previously contemplated in Commission meetings the necessary step to complete the circle of public engagement. I am testifying today about the customary but not codified, I repeat not codified anywhere, practice of the Commission’s 3-minute limit for public comments. I did an exhaustive search of every Lake Park ordinance from 2003 to the present and every Lake Park Resolution from 2016 to the present and found no related ordinance or resolution. I also researched cities, county, state, and federal mandates that extend beyond their immediate jurisdiction and found no references that would pertain to Lake Park. Each municipality may have ordinances, but they only extend to the borders of their jurisdiction. The cumulative weight imposed on lay people of overcoming fear, ridicule, and mistakes makes the 3-minute rule unreasonable. Residents cannot meet or exceed the expectations of business communication and testimony. My written statement here cites numerous associations, organizations, think tanks, and the recommendations of government to promulgate standards around effective testimony communication. These entities include but are not limited to: • The American Psychological Association • American Speech and Hearing Association • the American Bar Association • American Trial Attorney’s Association • Universities of Higher Learning and their numerous departments that instruct on effective public speaking, and the elements of specialized professional verbal communications • North American Mission Board 1  • Farm Votes Matter • lobbyist associations • state legislative bodies and • Congress, publishing tips for your visits to Capitol Hill, all these and hundreds more organizations weigh in on effective testimony skills. Collectively, here is what I extracted from the literature: Effective business communication is about delivering messages and promoting understanding, trust and cooperation. The 7 Cs stand for being: clear, concise, concrete, correct, coherent, complete, and courteous. An effective testimony should be engaging, demonstrating honesty, and at least a broad understanding of the subject matter. It should be tailored to the audience, in this case the Commission, avoiding jargon and overly complex language. The literature on effective testimony skills continues: • Keep it short: Aim for a few minutes to capture the essence of your story without overwhelming the audience. • Use simple language: Avoid jargon and technical terms that might confuse your audience. • Present a clear and logical flow: Structure your testimony with a beginning, middle, and end to guide the listener. • Rehearse your testimony: Practice your testimony until it flows naturally and you feel confident. 2. Authenticity and Honesty: • Be genuine: Share your story with sincerity and avoid exaggerating or fabricating details. • Acknowledge your limitations: If you don't know the answer to a question, be honest and say so. • Project credibility: Maintain a positive attitude and project confidence in your message. 3. Engaging and Relatable: • Use storytelling techniques: 2  Share a specific experience or situation that connects with the audience’s concerns. • Connect with your audience by evoking emotions 4. Tailoring to the Audience: • Adjust your language tone to suit the specific group you are addressing. • Avoid overly technical language: Ensure your message is accessible to a diverse audience. • Be mindful of your audience's expectations: Understand what they want to hear and tailor your message accordingly. • And frame your message as a call to action, highlighting your passion for the issue and your desire for change. Residents, most of whom are lay speakers, struggle to employ these standards of testimony, and all within 3 minutes. Why? Who invented the number 3? I reiterate that this practice is not specified or required by any regulation found in local, county, state, or federal authorities. Our testimony is not a race or sprint. It is our best effort to share with you how we feel. And Lake Park residents feel passionate. REQUEST AND SUGGESTIONS: I hope you will consider this matter for an upcoming agenda item, so we can debate the merits of some starting point suggestions: 1) increase the allowance to 4 minutes. Given the complexity of our culture, and the importance of the issues, and now that the residents of Lake Park have found their voice and believe they can make a positive contribution to the quality of life in our town, give your community another minute of your time. If I were to make a search of the minutes for each Commission meeting over time, and determine the number of public speakers for each, I could multiply by 3 to get the total number of minutes spoken by all commentators, I would then compute the trivial fraction of public comments made to the actual length of the meetings. My guess is that the percentages will be minuscule. So would any upgrade to 4 minutes. 2) keep the 3-minute practice, but during that time open necessary dialog between the speaker and the members of the dais. If time allows and at the discretion of the Mayor, extend the discussion if it is useful, instructive, and civil. Beyond the 3 minutes of dialog, refer the speaker to the 3  appropriate Commissioner, or the Town Manager, or Town Attorney for further input. 3) As a general practice, and at the discretion of the mayor based on the complexity of the night’s agenda, allow a resident to complete a pink sheet and provide verbal or written testimony on behalf of another Lake Park resident who is unable to attend the meeting. 4) As a general practice, and at the discretion of the mayor based on the complexity of the night’s agenda, allow a resident to complete up to 3 pink sheets for public comment per meeting speaking for themselves on different matters. 5) Enhance a resident’s capacity to add an agenda item to the Commission’s agenda. Maybe require 10 signatures in support of a resident’s request for an agenda item, like a “Citizen’s Petition.” 6) Promote a monthly “Town Hall” meeting with residents to dialog with more specificity around a topic or topics of current interest to stakeholders. Rotate the oversight of each monthly meeting among the Mayor and Commissioners. 7) Enhance our video feed technology via YouTube, such that a camera position can be focused on those residents who offer a public comment. These suggestions do not impact on the town’s budget or have any financial impact. These do however create a beginning of further discussions, and puts the walk in the walk, something I hear from the dais almost every meeting, beyond the talk just being talk. Be the vanguard of the democratic process to welcome municipal resident engagement. Thank you. 4 From: Michael Steinhauer To: Roger Michaud; John Linden; Michael Hensley; Judith Thomas; Michael O"Rourke; Richard Reade; Vivian Mendez Cc: Katia Zhestkova; Pablo Perhacs, JD, PhD, SciLaw; suelafontaine@aol.com; Mary Taylor; Kelly Steele; kbaptiste592@gmail.com Kervins Jean-Babtiste; Michael Steinhauer Subject: Public Testimony, October 8, 2025 PUBLIC RECORD re: Lake Park Practice of Public Comments at Commission Meetings Date: Monday, October 6, 2025 8:12:21 PM Attachments: Lake Park SACE Testimony re 3 Minute Rule (1).docx Lake Park Elected Representatives, Town Manager and Clerk, Fellow Neighbors and Friends: Your received receipt is appreciated. Please see attached written testimony regarding the subject matter listed above. I hope it can serve as an upcoming agenda item for a Commission meeting, and a starting point of open dialog and discussion to enhance the feedback you seek on matters of interest or concern for Lake Park residents. I am compelled to act as enough residents have urged me to proceed with addressing Lake Park public comment practices. I regret not being present for the October 8th meeting (daughter's wedding), while wanting to address this issue after completing my research and quantifying some suggestions moving forward.   Thank you for your time and consideration in reviewing my testimony. Good day! M. Michael J Steinhauer, BS, OTR/L, MPH, FAOTA Resident and Secretary/Treasurer, Lake Park Society for the Advancement of Civic Engagement 435 Greenbriar Drive Lake Park, FL 33403 Cell: 608-332-5547  Exhibit D From: ehclarkbar@aol.com To: Vivian Mendez Subject: The special certificate of appropriateness for the Town of Lake Park Town Hall Renovations Date: Wednesday, October 8, 2025 12:09:30 AM October 7, 2025 Evelyn Harris Clark 254 Greenbriar Drive Lake Park, FL 33403 Email: Ehclarkbar@aol.com Vivian Mendez, MMC Town Clerk Town of Lake Park 535 Park Avenue Lake Park, Florida 33403 vmendez@lakeparkflorida.gov Hello Ms. Mendez: I am writing as a resident of the Town of Lake Park. Requesting to have this communication recorded or read at the applicable city council meeting regarding the special certificate of appropriateness for the Town of Lake Park Town Hall Renovations and TFH Architecture agenda item. After studying TFH Architecture’s plan to upgrade the building’s exterior façade and replace the double-entry glass door at the east side of the commission chambers, I have a few aesthetic renovation recommendations for consideration by the council as they vote on the agenda item. <!--[if !supportLists]-->1. <!--[endif]-->While the new ADA accessible pathway to the commission chamber doors, and reconfiguring the parking lot renovations would be underway, I am requesting council to consider extending the pathway by 1 foot or more. This expansion could include added welcome bench seating for residents/visitors who gather for commission chambers meetings. It will all be demolished and restored anyway. <!--[if !supportLists]-->2. <!--[endif]-->The parking lot will be redesigned and upgraded anyway. This is an opportunity to incorporate more community greenspace in the upgraded parking lot. Currently, the east side of the commission chambers parking lot entrance and exit faces Seminole Street and its beautiful, wide landscaped median. Why not complement and add an appealing landscaped horseshoe entering and exiting configuration, where the community could sit and wait for meetings <!--[if !supportLists]-->3. <!--[endif]--> Next, while both the ADA pathway and parking lot will undergo improvements, the covered alcove with gray painted concrete will not fit aesthetically in. It would be prudent to overlay that area with applicable complementary materials to match the ADA pathway and parking lot. For further clarification, I spoke with the representative from TFH Architecture and Anders to convey feasibility suggestions. Each could articulate our discussion about the above points. Thank you for your time and consideration. Evelyn Harris Clark, Resident Hardening and Accessibility Improvements Exhibit E 535 Park Avenue, Lake Park, Florida Historic Town Hall: Limited Exterior Modifications Presentation to the Town Council October 01, 2025 Hardening and Accessibility Improvements Cover Sheet Hardening and Accessibility Improvements Site Plans Hardening and Accessibility Improvements Floor Plans Hardening and Accessibility Improvements Exterior Elevations Hardening and Accessibility Improvements Details and Specifications Hardening and Accessibility Improvements 535 Park Avenue, Lake Park, Florida Historic Town Hall: Limited Exterior Modifications Presentation to the Town Council October 01, 2025  Town of Lake Park Town Commission Agenda Request Form Meeting Date: October 8, 2025 Originating Department: Special Events Special Event Request - 2025 Vets Day Car Show – Co-Sponsor Event & Waiving of Various Town Special Event Fees (Direct Costs - $715 & Agenda Title: Indirect Costs - $2,692) Approved by Town Manager: Date: $715 – Direct Costs and $2,692 – Cost of Item: Indirect Costs Funding Source: Special Event Dept Budget Account Number: 600-52000 Finance Signature: Barbara A. Gould Advertised: Date: Newspaper: Attachments: 2025 Vets Day Car Show Facility Rental Application 2025 Vets Day Car Show Special Event Permit Application Please initial one: X Yes I have notified everyone Not applicable in this case Summary Explanation/Background: The Special Events Department received a special event permit application from Stefanie Scott as the organizer of the Vets Day Car Show. The permit application is proposing the annual event to be held in Kelsey Park on Sunday, November 9, 2025, from 9:00 am – 3:00 pm. Note: Ms. Scott is the wife of the original Vets Day Car Show organizer, Mike Scott who passed away in 2022. The annual event is open to all early and late model vehicles and requires a $20.00 registration fee. Trophies will be awarded for 20 classes, including the Mike Scott Memorial Award. Admission and parking are free to all attendees. Ms. Scott is requesting that the Town Co-Sponsor this event and for the Town to provide the following:  REQUESTED CATEGORY VALUE TOTAL (monetary or other) Marketing Assistance No monetary N/A  Event flyer and information posted on the Town of Lake Park website value (Special Events Department page and Town calendar)  Event flyer and information posted on the Town of Lake Park social media accounts Certificate of Insurance No monetary No monetary The organizer would like the Town to waive the requested Certificate of value unless a value unless a Insurance requirement for special event permits. This waiver would claim is claim is require the Town of Lake Park to take on the liability for the event. received received Security Deposit $2,000.00 $2,000.00 The organizer would like to have the Refundable Security Deposit Fee (Indirect Cost) waived. Rental Fee The organizer would like to have the Kelsey Park Rental Fee waived. $600.00 flat $642.00 rate rental fee (Indirect Cost) $42.00 tax Application Fee The organizer would like to have the Special Event Permit Application Fee $50.00 $50.00 waived. (Indirect Cost) Staff Fee The organizer would like to have the Staff Fee waived. $40.00 per $400.00 hour (Direct Cost) Public Works Department The organizer would like to have the $35.00 per $105.00 Sanitation Service Fee from the Public Works Department waived. hour (Direct Cost) Sanitation Service – Delivery of (6) 95 gallon cans, with after-event emptying and disposal. (3) hours at $35.00 per hour. Public Works Department $210.00 flat $210.00 The organizer would like to have the rate special (Direct Cost) Special Event Parking Set Up Fee event parking from the Public Works Department waived. set up fee TOTAL WAIVERS REQUESTED Direct Costs - $715.00 Indirect Costs - $2,692.00 Recommended Motion: I move to approve the Town as a Co-Sponsor of the 2025 Vets Day Car Show and to waive various Town Special Event Fees in the amount of $715 in Direct Costs and $2,692 in Indirect Costs.