City Commission Regular Meeting

City Commission Meeting Minutes September 4, 2024 (APPROVED) 9/4/2024 - Minutes 1. INVOCATION Commissioner Thompson gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Hilligoss called the meeting to order at approximately 6:00 p.m. after the invocation and the pledge of allegiance. 4. ROLL CALL Commission Members Present: Keith Thompson, Mayor Jack Hilligoss, Carol Gillespie, Daniel Williams, Robin Gibson Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 5. PROCLAMATIONS AND AWARDS 5.I. PROCLAMATION - International Day Of Peace Mayor Hilligoss proclaimed September 21st as an International Day of Peace. Representatives from Rotary on the Ridge accepted the proclamation. 6. COMMENTS AND PETITIONS Danny Krueger, resident, spoke in favor of the BizLinc incubator program on Lincoln Avenue. Juanita Zwaryczuk, resident, spoke in favor of improving alleys and sidewalks in her neighborhood. Derrick Blue, business owner of BizLinc, reviewed the results of the recent audit of their 2nd year performance. Catherine Price, resident, asked for a presentation over view of the budget. She expressed concerns about choosing quality vendors for city services. Gregory George, business owner, shared about his businesses spoke on benefits of the BizLinc incubator and said the community has benefited from BizLinc connections. Kimberly Smith, business owner, spoke on the benefits of BizLinc. The businesses collaborate and network together.  Gregory George, business owner, shared about his businesses spoke on benefits of the BizLinc incubator and said the community has benefited from BizLinc connections. Kimberly Smith, business owner, spoke on the benefits of BizLinc. The businesses collaborate and network together. Simone McFarland Tucker, business owner, shared about her business and her non-profit organization. She said she benefitted from moving her business to BizLinc. 7. BUDGET HEARINGS Mayor Hilligoss read this statement into the record: The City of Lake Wales is the taxing authority The proposed FY 2024-25 millage rate is 7.0462 mills which is the rolled-back rate. 7.I. ORDINANCE 2024-13, Adoption Of FY2024-25 Millage Rate – 1st Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting a millage rate of 7.0462 mills for Fiscal Year 2024'25. The Commissioners will also consider adopting the proposed operating budget. RECOMMENDATION After first reading and separate public hearings, it is recommended that the City Commission take the following actions: 1. Approve Ordinance 2024-13, adopting a millage rate of 7.0462 mills for FY2024-2025; 2. Approve Ordinance 2024-14, adopting an operating budget for FY2024-2025. BACKGROUND In accordance with Florida Statutes and the City Charter, Ordinances 2024-13 and 2024-14 are presented for first reading and public hearing. Ordinance 2024-13 establishes the millage rate for FY24’25, and Ordinance 2024-14 adopts the proposed FY24’25 budget. These ordinances must have separate public hearings and must be voted upon individually. The proposed FY24’25 budget document includes the revenue and expenditure details for the General Fund, CRA Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Fund, Utility System Fund, Airport Fund and Stormwater. This budget has been prepared in accordance with Article VI, Section 6.04 of the City Charter, which requires that the budget provide a complete financial plan of municipal funds and activities. Estimated current year ending fund balances have been considered and are included in the budget. PROPERTY TAX On July 16, 2024, the City Commission adopted an Interim Millage Rate of 7.0462, which is the current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($23,435,328 + 5,980,000 transfers – 3,955,000 ARPA current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($23,435,328 + 5,980,000 transfers – 3,955,000 ARPA transfer – 4,100,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: ? ¡ Increase in ad valorem tax of $209,537. ¡ Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. ¡ Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. ¡ Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. ¡ Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. ¡ Increase in miscellaneous revenue of $285,500 mainly due to interest income. ¡ Increase in transfers from the Utility Fund of $202,000. BUDGETARY CHANGES IN GENERAL FUND “OPERATING EXPENDITURES” FOR FY24’25 COMPARED TO FY23’24: General Fund “operating” expenditures (excluding capital items) in FY24’25 are projected to be $22,807,877, which is $2,152,788 more than budgeted in FY23'24 $20,655,089. An expected increase of $2,152,788 is mainly due to the following functions: ¡ Increase in general government services of $117,381 mainly due to personal costs. ¡ Increase in public safety of $1,270,893 mainly due to personnel costs for Police $ 745,899, Fire $192,550, Permits & Insp $30,199 and Code Enforcement $31,085. ¡ Increase in physical environment of $26,286 mainly due to Waste Disposal. ¡ Increase in other transportation of $30,285 due to Winter Haven Area Transit ¡ Increase in economic environment of $50,000. ¡ Increase in other human services of $28,600 ¡ Increase in culture and recreation of $629,343, mainly due to $579,353 in Parks and the Family Recreation Center and Museum of $25,000. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same amount. Page 13 of the 09/30/2023 Annual Comprehensive Financial Report. SUMMARY OF ALL FUNDS General Fund 32,315,328 CRA Fund 20,956,244 Special Revenue Funds 5,858,378 Debt Service Fund 2,735,407 Capital Projects Fund 8,663,000 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 2,095,093 Stormwater Fund 700,000 TOTAL 107,822,344 The expenditure total of $84,336,841 is comprised of operating costs in the amount of $44,296,748 and capital outlay in the amount of $40,040,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document. CONCLUSION The City Manager, in the August 14, 2024 budget workshop, highlighted the following items, which are included within FY 2024’25 Budget: Growth Management: Included in the FY’25 budget request is funding to evaluate impact fees assessed to new developments. General Capital and Significant Projects: ¡ $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation General Capital and Significant Projects: ¡ $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. ¡ $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport. The engineering design of Phase 2 of the Lake Wales Memorial Gardens cemetery expansion is included in the proposed budget. ¡ Various repairs to City facilities are included in the proposed FY’25 budget request. Improvements include such items as: (1) the replacement of the roof of the City Administration Building. The roof is past its useful life and is years past due for replacement. (2) The procurement and installation of a backup generator for the City Administration building, and (3) Library renovations, which include creation of two additional multi-purpose rooms and enhancements to the teen room space. ¡ Funding is included in the FY’25 budget request to overhaul the City’s computer data center with new servers and network infrastructure equipment. ¡ $200,000 is allocated toward road rehabilitation in the Lake Wales Cemetery. Redevelopment: The City and CRA will continue implementation of the award-winning Lake Wales Connected plan in FY’25. Activities include affordable housing construction, housing rehabilitation, development incentives, and capital construction. ¡ Park Avenue & Market Plaza Streetscape Construction – Funds are allocated for completion of the construction of the first transformative streetscape to take place in the historic core. Park Avenue will be converted into a two-way curbless street designed for people. Hanging- flower baskets, enlarged sidewalks, enhanced lighting, gathering spaces and street trees will be featured in the redesigned Park Avenue & Market Plaza. ¡ Northwest Neighborhood Sidewalk & Street Tree Improvement Plan – Allocation of funding to construct new sidewalks in the Northwest Neighborhood as outlined in the Lake Wales Connected plan. All improved streets/sidewalks will feature unique street trees. ¡ Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. ¡ Construction of one block of 1st Street will commence in FY’25. ¡ Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. ¡ Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with  enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. ¡ Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. ¡ Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget. This segment will tie into the Park Avenue Connector Trail and create a full recreational trail loop around Crystal Lake. ¡ Designs funds are include in FY’25 proposed budget for a portion of the Ridge Scenic Highway Connector trail. ¡ Funding is proposed for the recently adopted downtown Façade Improvement Program. ¡ Public Art – Continuation of the CRA’s public art initiative is included in the FY’25 proposed budget. Employees: A 4% Cost of Living Adjustment to mitigate the effects of current inflation levels has been provided for in the FY’25 proposed budget. Public Safety: ¡ The FY’25 proposed budget includes the addition of three full-time firefighters in response to new and upcoming development within the City. ¡ Construction of the north fire station expansion is included in the proposed budget. ¡ Acquisition of land and architectural design for a future third fire station is included in the budget request. ¡ Purchase and renovation of an additional police department facility will be included in the FY’25 budget request. Utilities: Significant utility projects proposed for the FY’25 budget include: ¡ Water Main Extension – Included in the FY’25 proposed budget is designing extensions of the water transmission mains to newly developed areas of the city. ¡ Water Plant #1 Building Rehabilitation – This proposed project consists of replacing wall framing and sheeting resulting from damage incurred by Hurricane Ian and outfitting the building interior to re-establish offices for water department personnel. ¡ Construction of various Wastewater Plant upgrades are included in the proposed budget for FY’25 – Improvements involve modifications to the activated sludge return and headworks, the installation of pumps and variable frequency drives. ¡ Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. ¡ Funding is proposed in the FY’25F budget for the removal of invasive plant  return and headworks, the installation of pumps and variable frequency drives. ¡ Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. ¡ Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture: ¡ $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. ¡ Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. ¡ Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2024-13 by title only. ORDINANCE 2024-13 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, FOR FISCAL YEAR 2024-25; PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Gillespie suggested a presentation of the budget in the future. Dorothy Abbott, Finance Director, said staff has discussed this and can be put into a presentation. This can be added to the process next year or one can be done for this year if desired. Commissioner Thompson said he has reviewed the budget documents which is available to the public. The commission is not rubber stamping the documents. He commended staff for the hard work to get us back to roll back rate. Deputy Mayor Gibson reviewed the discussions from past workshops on the budget. The budget will be audited. He is glad that we are at roll back rate. Commissioner Gillespie made a motion to approve ORDINANCE 2024-13 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Gillespie "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES"  Commissioner Gillespie "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 4-0. Time: 6:42 p.m. 7.II. Ordinance 2024-14, Adoption Of FY2024-25 Budget – 1st Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting a millage rate of 7.0462 mills for Fiscal Year 2024'25. The Commissioners will also consider adopting the proposed operating budget. RECOMMENDATION After first reading and separate public hearings, it is recommended that the City Commission take the following actions: 1. Approve Ordinance 2024-13, adopting a millage rate of 7.0462 mills for FY2024-2025. 2. Approve Ordinance 2024-14, adopting an operating budget for FY2024-2025. BACKGROUND In accordance with Florida Statutes and the City Charter, Ordinances 2024-13 and 2024-14 are presented for first reading and public hearing. Ordinance 2024-13 establishes the millage rate for FY24’25, and Ordinance 2024-14 adopts the proposed FY24’25 budget. These ordinances must have separate public hearings and must be voted upon individually. The proposed FY24’25 budget document includes the revenue and expenditure details for the General Fund, CRA Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Fund, Utility System Fund, Airport Fund and Stormwater. This budget has been prepared in accordance with Article VI, Section 6.04 of the City Charter, which requires that the budget provide a complete financial plan of municipal funds and activities. Estimated current year ending fund balances have been considered and are included in the budget. PROPERTY TAX On July 16, 2024, the City Commission adopted an Interim Millage Rate of 7.0462, which is the current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($23,435,328 + 5,980,000 transfers – 3,955,000 ARPA transfer – 4,100,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: ¡ Increase in ad valorem tax of $209,537. transfer – 4,100,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: ¡ Increase in ad valorem tax of $209,537. ¡ Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. ¡ Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. ¡ Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. ¡ Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. ¡ Increase in miscellaneous revenue of $285,500 mainly due to interest income. ¡ Increase in transfers from the Utility Fund of $202,000. BUDGETARY CHANGES IN GENERAL FUND “OPERATING EXPENDITURES” FOR FY24’25 COMPARED TO FY23’24: General Fund “operating” expenditures (excluding capital items) in FY24’25 are projected to be $22,807,877, which is $2,152,788 more than budgeted in FY23'24 $20,655,089. An expected increase of $2,152,788 is mainly due to the following functions: ¡ Increase in general government services of $117,381 mainly due to personal costs. ¡ Increase in public safety of $1,270,893 mainly due to personnel costs for Police $745,899, Fire $192,550, Permits & Insp $30,199 and Code Enforcement $31,085. ¡ Increase in physical environment of $26,286 mainly due to Waste Disposal. ¡ Increase in other transportation of $30,285 due to Winter Haven Area Transit ¡ Increase in economic environment of $50,000. ¡ Increase in other human services of $28,600 ¡ Increase in culture and recreation of $629,343, mainly due to $579,353 in Parks and the Family Recreation Center and Museum of $25,000. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same amount. Page 13 of the 09/30/2023 Annual Comprehensive Financial Report. SUMMARY OF ALL FUNDS General Fund 32,315,328 CRA Fund 20,956,244 Special Revenue Funds 5,858,378 Debt Service Fund 2,735,407 Capital Projects Fund 8,663,000 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 2,095,093 Stormwater Fund 700,000 TOTAL 107,822,344 The expenditure total of $84,336,841 is comprised of operating costs in the amount of $44,296,748 and capital outlay in the amount of $40,040,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document. CONCLUSION The City Manager, in the August 14, 2024 budget workshop, highlighted the following items, which are included within FY 2024’25 Budget: Growth Management: Included in the FY’25 budget request is funding to evaluate impact fees assessed to new developments. General Capital and Significant Projects: ¡ $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. ¡ $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport.  plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. ¡ $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport. ¡ The engineering design of Phase 2 of the Lake Wales Memorial Gardens cemetery expansion is included in the proposed budget. ¡ Various repairs to City facilities are included in the proposed FY’25 budget request. Improvements include such items as: (1) the replacement of the roof of the City Administration Building. The roof is past its useful life and is years past due for replacement. (2) The procurement and installation of a backup generator for the City Administration building, and (3) Library renovations, which include creation of two additional multi-purpose rooms and enhancements to the teen room space. ¡ Funding is included in the FY’25 budget request to overhaul the City’s computer data center with new servers and network infrastructure equipment. ¡ $200,000 is allocated toward road rehabilitation in the Lake Wales Cemetery. Redevelopment: The City and CRA will continue implementation of the award-winning Lake Wales Connected plan in FY’25. Activities include affordable housing construction, housing rehabilitation, development incentives, and capital construction. ¡ Park Avenue & Market Plaza Streetscape Construction – Funds are allocated for completion of the construction of the first transformative streetscape to take place in the historic core. Park Avenue will be converted into a two-way curbless street designed for people. Hanging- flower baskets, enlarged sidewalks, enhanced lighting, gathering spaces and street trees will be featured in the redesigned Park Avenue & Market Plaza. ¡ Northwest Neighborhood Sidewalk & Street Tree Improvement Plan – Allocation of funding to construct new sidewalks in the Northwest Neighborhood as outlined in the Lake Wales Connected plan. All improved streets/sidewalks will feature unique street trees. ¡ Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. ¡ Construction of one block of 1st Street will commence in FY’25. ¡ Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. ¡ Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. ¡ Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget.  for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. ¡ Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget. This segment will tie into the Park Avenue Connector Trail and create a full recreational trail loop around Crystal Lake. ¡ Designs funds are include in FY’25 proposed budget for a portion of the Ridge Scenic Highway Connector trail. ¡ Funding is proposed for the recently adopted downtown Façade Improvement Program. ¡ Public Art – Continuation of the CRA’s public art initiative is included in the FY’25 proposed budget. Employees: A 4% Cost of Living Adjustment to mitigate the effects of current inflation levels has been provided for in the FY’25 proposed budget. Public Safety: ¡ The FY’25 proposed budget includes the addition of three full-time firefighters in response to new and upcoming development within the City. ¡ Construction of the north fire station expansion is included in the proposed budget. ¡ Acquisition of land and architectural design for a future third fire station is included in the budget request. ¡ Purchase and renovation of an additional police department facility will be included in the FY’25 budget request. Utilities: Significant utility projects proposed for the FY’25 budget include: ¡ Water Main Extension – Included in the FY’25 proposed budget is designing extensions of the water transmission mains to newly developed areas of the city. ¡ Water Plant #1 Building Rehabilitation – This proposed project consists of replacing wall framing and sheeting resulting from damage incurred by Hurricane Ian and outfitting the building interior to re-establish offices for water department personnel. ¡ Construction of various Wastewater Plant upgrades are included in the proposed budget for FY’25 – Improvements involve modifications to the activated sludge return and headworks, the installation of pumps and variable frequency drives. ¡ Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. ¡ Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture:  ¡ Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture: ¡ $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. ¡ Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. ¡ Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2024-14 by title only. ORDINANCE 2024-14 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, RATIFYING, APPROVING, ACCEPTING AND ADOPTING THE ESTIMATES OF EXPENDITURES FOR THE OPERATION OF THE SEVERAL DEPARTMENTS OF SAID CITY, AND ALL NECESSARY AND ORDINARY EXPENSES OF SAID CITY FOR THE 2024-25 FISCAL YEAR, APPROPRIATING ALL FUNDS TO BE RAISED AND COLLECTED FROM ALL SOURCES SET FORTH IN THE ESTIMATE OF REVENUES & BALANCES FOR SAID FISCAL YEAR, AND THE REPEALING OF ALL ORDINANCES IN CONFLICT WITH THIS ORDINANCE; PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Gillespie made a motion to approve ORDINANCE 2024-14 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Gillespie "YES" Commissioner Thompson "YES" Commissioner Williams "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. Time: 6:43 p.m. 7.III. Ordinance 2024-15, Five-Year Capital Improvement Plan FY2024/25 - FY2028/29 – 1st Reading [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting the Five-Year Capital Improvement Plan for fiscal years 2024/25 through 2028/29. 7.III. Ordinance 2024-15, Five-Year Capital Improvement Plan FY2024/25 - FY2028/29 – 1st Reading [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting the Five-Year Capital Improvement Plan for fiscal years 2024/25 through 2028/29. RECOMMENDATION It is recommended that the City Commission approve after first reading Ordinance 2024-15 adopting the Five-Year Capital Improvement Plan for fiscal years 2024/25 through 2028/29 BACKGROUND In accordance with section 6.05 of the City Charter, Ordinance 2024-15 adopts the proposed 5-year Capital Improvement Plan (CIP) for the period FY2024/25 through FY2028/29. Capital improvements and capital acquisitions proposed for Year 1 of the 5-Year plan are incorporated into the FY24’25 operating budget, as are appropriation of funding sources necessary to implement Year 1 of the plan. The 5-Year CIP document includes all capital facility and infrastructure improvements which staff believes should be undertaken during the next five years and supporting information to explain the necessity for the improvements. In addition, the CIP includes all capital equipment proposed for acquisition during this period. Cost estimates, method of funding and time schedule for the proposed improvements and equipment acquisitions are identified in the document. The proposed 5-Year CIP totals $121,182,334 and includes $775,000 in land acquisition, $12,300,050 in building improvements/acquisitions, $70,138,784 in infrastructure and recreation improvements, $24,768,500 in equipment acquisition, and $13,200,000 in other capital outlay. Schedule “C”, within the 5- year CIP, provides a detail listing of each asset type. Improvements and equipment needs for the next 5 years were submitted by department heads with a justification of necessity and a recommended time schedule for completion or acquisition. These requests were prioritized by the City Manager in view of the available funding resources and urgency of need. FISCAL IMPACT Funding of the CIP will be accomplished through utilization of existing cash surpluses and current year operating revenues, future grants, private contributions, leases/debt service issuances, and impact fees. Growth related improvements will be funded by impact fees. Costs of all capital improvements and equipment acquisitions are distributed over 5 years as follows: Year 1 - FY2024/25 40,040,093 Year 2 - FY2025/26 32,186,199 Year 3 - FY2026/27 29,634,042 Year 4 - FY2027/28 11,226,000 Year 5 – FY2028/29 8,096,000 5 Year Total 121,182,334  Year 4 - FY2027/28 11,226,000 Year 5 – FY2028/29 8,096,000 5 Year Total 121,182,334 All items scheduled for Year 1 are included in the proposed FY24’25 operating budget presented to the City Commission for consideration. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2024-15 by title only. ORDINANCE 2024-15 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, RATIFYING, APPROVING, ACCEPTING AND ADOPTING A 5-YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2024/25 THROUGH 2028/29; REPEALING ALL ORDINANCES IN CONFLICT WITH THIS ORDINANCE AND PROVIDING FOR AN EFFECTIVE DATE. Deputy Mayor Gibson made a motion to approve ORDINANCE 2024-15 after 1st reading. Commissioner Thompson seconded the motion. by roll call vote: Deputy Mayor Gibson "YES" Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Gillespie "YES" Mayor Hilligoss "YES" Motion passed 5-0. 8. CONSENT AGENDA Commissioner Williams made a motion to approve the Consent Agenda. Commissioner Thompson seconded the motion. by voice vote: Commissioner Williams "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0.  Mayor Hilligoss "YES" Motion passed 5-0. 8.I. Minutes - August 20 & 28, 2024 8.II. Robin’s Run Final Plat PH I [Begin Agenda Memo] SYNOPSIS: KB Home Orlando, LLC., owner, requests approval of Robin’s Run Final Plat Phase I. RECOMMENDATION Staff recommends approval of the Final Plat. Neither a recommendation from the Planning Board, nor a public hearing is necessary for approval of a final plat. Provided the plat meets all of the requirements of state statutes and local ordinances, approval by the City Commission is a formality. BACKGROUND The subject 40 acres are located at the southwest corner of Sunset Drive and Buck Moore Road, across Buck Moore from the Sunset Pointe Subdivision. The northern-most 20 acres were annexed into the City by petition from the property owner in 2021 and assigned a Future Land Use designation of Low Density Residential, and a Zoning designation of R-1A. In August of 2021, City Commission approved a Preliminary Subdivision Plat and Special Exception Use Permit to allow a 156-lot single-family development. The first 102 lots are to be platted and constructed within Phase I. The final 54 lots will be platted in Robin’s Run Phase II. Pursuant to Section 23-223.4 of the City’s Land Development Code, the developer is providing a performance bond in lieu of constructing certain improvements, as allowed by code. The cost estimate for the performance bond has been approved by the Public Works Director, and language for the bond was reviewed and approved by the City Attorney. The final plat has been reviewed and approved by the City’s consulting Surveyor FISCAL IMPACT Approval of the Final Plat would enable the construction of 156 single-family homes. Specifically, estimating an average of $200,000 in taxable value per unit, it could potentially result in over 31 million in taxable value, and generate over $212,000 in ad valorem taxes. *Adjusted values for potential homesteaded properties have not been factored into this estimate. [End Agenda Memo] 8.III. Data Center Server Refresh (ARPA Project) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of new server hardware for the city’s data center. RECOMMENDATION It is recommended that the City Commission take the following action(s):  SYNOPSIS: The City Commission will consider approving the purchase of new server hardware for the city’s data center. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase agreement for Networking devices in the amount of $137,231.46 per CDWG quotation number PBGN626. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The City's existing data center server infrastructure is nearing the end of its useful life and requires replacement. This project has been designated as an American Rescue Plan Act (ARPA) project. IT staff is requesting authorization to procure new server hardware utilizing American Rescue Plan Act (ARPA) funds. The new server hardware will enhance the performance, capacity, and reliability of the critical data center servers, extending its operational lifespan to five years. The City of Lake Wales can use cooperative purchasing agreements for procurement, as allowed by Section 2-403(D) of the City's Code of Ordinances. The city is a member of Sourcewell a cooperative purchasing program and utilized contract 121923-CDW, awarded to CDW Government LLC, to provide pricing for equipment listed on quote # PBGN626. OTHER OPTIONS The Commission may elect to, not approve the purchase agreement for the new server hardware. FISCAL IMPACT A one-time expenditure of $137,231.46 is required for the purchase of new network devices. This will require a budget amendment, and the funding source will be the American Rescue Plan Act (ARPA) fund. [End Agenda Memo] 8.IV. Core Network Device Refresh (ARPA Project) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of new networking devices. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase agreement for networking devices in the amount of $82,483.64 per CDWG quotation number NZZW328. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The City's existing network infrastructure is nearing the end of its useful life and requires replacement. This project has been designated as an American Rescue Plan Act (ARPA) project. IT staff is requesting authorization to procure new network devices utilizing American Rescue Plan Act (ARPA) funds. These devices will enhance the performance and reliability of the critical core network, extending its operational lifespan to five years. The City of Lake Wales can use cooperative purchasing agreements for procurement, as allowed by Section 2-403(D) of the City's Code of Ordinances. The city is a member of  (ARPA) project. IT staff is requesting authorization to procure new network devices utilizing American Rescue Plan Act (ARPA) funds. These devices will enhance the performance and reliability of the critical core network, extending its operational lifespan to five years. The City of Lake Wales can use cooperative purchasing agreements for procurement, as allowed by Section 2-403(D) of the City's Code of Ordinances. The city is a member of Sourcewell a cooperative purchasing program and utilized contract 121923-CDW, awarded to CDW Government LLC, to provide pricing for equipment listed on quote # NZZW328. OTHER OPTIONS The Commission may elect to, not approve the purchase agreement for the network devices. FISCAL IMPACT A one-time expenditure of $82,483.64 is required for the purchase of new network devices. This will require a budget amendment, and the funding source will be the American Rescue Plan Act (ARPA) fund. [End Agenda Memo] 8.V. Bid Award For Airfield Security Fencing And Access. RFB-24-552 [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing a bid award to JCR Construction for the Airfield Security Fencing and Access project at the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Award bid number RFB-24-552 to JCR Construction for the Airfield Security Fencing and Access. The bid amount is $62,500, which will be fully funded by the FDOT. BACKGROUND The Florida Department of Transportation (FDOT) has awarded a 100% grant in the amount of $80,000 to the Lake Wales Municipal Airport for security upgrades. This amount will be used to cover the $62,500 bid by JCR Construction. This project will replace an existing manual gate with an electronic security gate. It will also extend the security fence from the fuel farm east to the end of runway 24. There were only two bids submitted for this project. The other bid, from SEMCO, totaled $130,975.95. OTHER OPTIONS The City Commission may reject the proposal submitted by JCR Construction and direct staff to initiate a second sealed bid solicitation. FISCAL IMPACT This project is fully funded by the Florida Department of Transportation (FDOT). [End Agenda Memo] 8.VI. Piggyback Agreement Authorization – Roadway Management Technologies (RMT) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for the implementation of a pavement management system with Roadway Management Technologies. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action:  agreement for the implementation of a pavement management system with Roadway Management Technologies. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Roadway Management Technologies for the implementation of a pavement management system for $26,431.50. 2. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND The City of Lake Wales proposes to piggyback on the City of Dunedin consultant services agreement for the implementation of a pavement management system. Florida will accept proposals from firms (the “Consultant”) qualified to provide services required for the implementation of a pavement management system. The City maintains approximately 176 lane miles of roadway. RMT will conduct a pavement condition survey to assess the condition of the existing roadways within the Public Right-of-way, update or extract data from AgileAssets software, perform an optimization analysis survey of the pavement condition data to determine segment specific requirements and budgetary allocations. RMT will recommend a vendor hosted web-based pavement management software system. RMT will then input the pavement condition survey information into the selected software system. The system will allow City staff to integrate and maintain an inventory, analyze condition data, track construction history, and conduct multiyear analyses to guide sound, defensible decisions about investment of available resources for pavement maintenance and rehabilitation. Staff recommends the Commission take the following action, authorize entering into a piggyback agreement with Roadway Management Technologies for the implementation of a pavement management system for $26,431.50, and authorize the City Manager to execute all documents relating to this service on the City’s behalf OTHER OPTIONS Do not authorize entering into the agreement. Instruct city staff to go out to bid for this service instead of exercising the option to piggyback another municipality’s bided contract. FISCAL IMPACT Funds from the transportation operating budget will be used to pay for this service. [End Agenda Memo] 8.VII. Piggyback Agreement Authorization – Royal Auction Group, Inc. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for auctioneer services for city vehicles and equipment to Royal Auction Group, Inc. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Royal Auction Group, Inc. to perform auctioneer services.  STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Royal Auction Group, Inc. to perform auctioneer services. 2. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND On September 7, 2022, City Commission approved disposing of surplus property including vehicles and equipment. To date this surplus property has not been disposed of. Entering into this agreement will allow city staff to dispose of these surplus vehicles and any future property deemed to be surplus. Changes were made to the piggyback agreement at the recommendation of the City Attorney. Insurance requirements were reviewed by HR/Risk Management; and were found to be sufficient. Staff recommends the Commission take the following action, authorize entering into a piggyback agreement with Royal Auction Group, Inc for the performance of auctioneer services, and authorize the City Manager to execute all documents relating to this service on the City’s behalf. OTHER OPTIONS Do not authorize entering into the agreement. Have city staff find other ways to dispose of the surplus property. FISCAL IMPACT Proceeds from any sales will be deposited into the general fund. [End agenda Memo] 8.VIII. Purchase Authorization –Asphalt Paving System Inc. (APS) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for street resurfacing and authorizing the expenditures of $1,466,180.66 for the resurfacing of various city streets and $471,822.70 for the resurfacing of the roadways in Lake Wales Cemetery to Asphalt Paving System, Inc. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Approve the expenditure of funds of $1,466,180.66 to Asphalt Paving Services, Inc. for street resurfacing. 2. Approve the expenditure of funds of $471,822.70 to Asphalt Paving Services, Inc. for roadway resurfacing in Lake Wales Cemetery. 3. Authorize entering into a piggyback agreement with Asphalt Paving Systems to perform street resurfacing. 4. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND The proposal submitted by Asphalt Paving Systems; Inc. is based on a  street resurfacing. 4. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND The proposal submitted by Asphalt Paving Systems; Inc. is based on a competitively bid contract with the Board of Sumter County Commissioners for similar services. Staff is requesting approval to piggyback the contract. Section 2-404 of the City Code and F.S. §287.057 exempts the City from competitive sealed bid requirements when piggybacking another public entity’s competitively bid contract. Asphalt Paving Systems, Inc. provides pavement preservation and resurfacing services for the Board of Sumter County Commissioners and in 2019, the City Commission approved an agreement with Asphalt Paving Systems, Inc. to begin the pavement management program for streets in the City’s road network. Streets that are being considered for resurfacing include Polk Ave E & W, Steedly Ave, Townsend Ave, Weaver Ave, Westend Blvd, 11th St, 12th St, Bryn Mawr Ave, Campbell Ave, Carlton Ave, Circle Dr, Druid Circle, Linden Lane, Marietta St, Sunset Dr, Triangle Dr, Bullard Ave, Cypress Garden Ln, Johnson Ave, Tillman Ave, 4th St, 5th St, and Center St. Every effort will be made to perform these resurfacing activities at a time to not impair the flow of school traffic. Staff recommends the commission take the following action: approve the expenditure of funds of $1,466,180.66 for street resurfacing and $471,822.70 for roadway paving in Lake Wales Cemetery and approve entering into a piggyback agreement with Asphalt Paving Systems utilizing the Board of Sumter County Commissioners contract prices. OTHER OPTIONS The City Commission may direct staff to solicit sealed proposals for pavement preservation in lieu of utilizing the agreement with Asphalt Paving Systems, Inc. FISCAL IMPACT A budget amendment will be needed to transfer funds from the American Recovery Plan Act (ARPA) funds to the Capital Funds. [End Agenda Memo] 8.IX. Event Permit: Paint And Sip With The Lake Wales Arts Council [Begin Agenda Memo] SYNOPSIS This is a request from the City of Lake Wales, Lake Wales Family Recreation Center to host three Paint n Sip events with the Lake Wales Arts Council event on Saturdays September 28, November 9, and December 14, 2024. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to hold the Paint n Sip events with the Lake Wales Arts Council on Saturdays September 28, November 9, and December 14, 2024, from 4pm -6pm. 2. That the City Commission approve the serving of alcohol during the event. BACKGROUND The Lake Wales Family Recreation Center has applied to host a Paint n Sip with the Lake Wales Arts Council event at the Lake Wales Family Recreation Center, the former YMCA, on Saturdays September 28, November 9, and December 14, 2024, from 4:00 p.m. – 6:00 p.m. The event will include alcohol. The City Manager has waived the requirement for two off-duty officers.  with the Lake Wales Arts Council event at the Lake Wales Family Recreation Center, the former YMCA, on Saturdays September 28, November 9, and December 14, 2024, from 4:00 p.m. – 6:00 p.m. The event will include alcohol. The City Manager has waived the requirement for two off-duty officers. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT None. [End Agenda Memo] 9. OLD BUSINESS 9.I. ORDINANCE 2024-22 Public Notices 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS Ordinance 2024-22 Amends Chapter 23 of the City’s Code of Ordinances allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends adoption of Ordinance 2024-22 after 2nd reading and Public Hearing. BACKGROUND Florida's HB 7049 (2022) empowers municipalities to utilize county websites for public notices. Polk County adopted a corresponding ordinance (Ordinance 2024-041) in July, establishing a website and partnering with D-R Media (Polk News Sun) to ensure accessibility. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media. • Increased Accessibility: The County website is live (https://polkcounty.column.us/search), ADA compliant, and allows for email notifications tailored to user preferences. Print media limitations (Wednesday-only publication, Saturday gaps) can hinder timely public notice for commission meetings or other important matters. • Faster publication: Online publishing typically allows for quicker posting of public notices compared to print deadlines. • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Ordinance 2024-22 and continue to publish public notices in the printed newspaper. FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2024-22 by title only. ORDINANCE 2024-22 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROVIDING  Jennifer Nanek, City Clerk, read ORDINANCE 2024-22 by title only. ORDINANCE 2024-22 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, PROVIDING FOR PUBLICATION OF LEGAL ADVERTISEMENTS AND PUBLIC NOTICES ON A PUBLICLY ACCESSIBLE WEBSITE IN LIEU OF A NEWSPAPER WHEN NEWSPAPER PUBLICATION IS REQUIRED BY LAKE WALES ORDINANCE, RESOLUTION, CODE, BOARD POLICY, ADMINISTRATIVE ORDER OR GENERAL LAW; AMENDING CHAPTER 23 ZONING, LAND USE AND DEVELOPMENT REGULATIONS AS IT PERTAINS TO PUBLIC NOTICE REQUIREMENTS; PROVIDING FOR DEFINITIONS; PROVIDING FOR CONFLICTING PROVISIONS, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Thompson made a motion to adopt ORDINANCE 2024-22 after second reading and public hearing. Commissioner Williams seconded the motion. by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 10. NEW BUSINESS 10.I. ORDINANCE 2024-23 CRA Boundaries Expansion This item was tabled. 10.II. RESOLUTION 2024-19 Authorizing Use Of Polk County’s Publicly Accessible Website [Begin Agenda Memo] SYNOPSIS Resolution 2024-19 allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends adoption of Resolution 2024-19. BACKGROUND Florida's HB 7049 (2022) empowers municipalities to utilize county websites for public notices. Polk County adopted a corresponding resolution (Resolution 2024-124) in July, authorizing the use of a Publicly Accessible Website. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media.  for public notices. Polk County adopted a corresponding resolution (Resolution 2024-124) in July, authorizing the use of a Publicly Accessible Website. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media. • Increased Accessibility: The County website is live (https://polkcounty.column.us/search), ADA compliant, and allows for email notifications tailored to user preferences. Print media limitations (Wednesday-only publication, Saturday gaps) can hinder timely public notice for commission meetings or other important matters. • Faster publication: Online publishing typically allows for quicker posting of public notices compared to print deadlines. • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Resolution 2024-19 or recommend edits FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2024-19 by title only. RESOLUTION 2024-19 A RESOLUTION OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA AUTHORIZING THE USE OF THE PUBLICLY ACCESSIBLE WEBSITE BY THE CITY AND OTHER GOVERNMENTAL AGENCIES; AND PROVIDING AN EFFECTIVE DATE. Commissioner Williams made a motion to adopt RESOLUTION 2024-19. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Williams "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 5-0. 10.III. RESOLUTION 2024-24, Public Transportation Grant Agreement G2J27- Amendment #1 [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving Resolution 2024-24, authorizing an agreement with the Florida Department of Transportation (FDOT) to provide additional funding for the construction of Airfield Security Fencing and Access Control at the Lake Wales Municipal Airport.  [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving Resolution 2024-24, authorizing an agreement with the Florida Department of Transportation (FDOT) to provide additional funding for the construction of Airfield Security Fencing and Access Control at the Lake Wales Municipal Airport. RECOMMENDATION 1. Adopt Resolution 2024-24, authorizing the execution of Public Transportation Grant Agreement G2J27- Amendment #1 by the Mayor for additional funding with the Florida Department of Transportation (FDOT) in the amount of $7,500. BACKGROUND At its regular meeting on 6/20/2023, the City Commission approved Resolution 2023- 11, authorization an agreement with the Florida Department of Transportation (FDOT) to provide funding for the design, bid, and construction of Airfield Security Fencing and Access Control at the Lake Wales Municipal Airport in the amount of $80,000.00 The project went to bid in May of 2024 and additional funding is needed for the construction phase of the project. Resolution 2022-31 will provide additional funding of $7,500 required to complete the project. OTHER OPTIONS This project is fully funded by the Florida Department of Transportation (FDOT). FISCAL IMPACT The current FY 2023/2024 Airport capital improvement budget has funding of $80,000.00 for this project. The additional funding of $7,500.00 brings the total funding for the construction phase of the project to $87,500. [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2024-24 by title only. RESOLUTION 2024-24 A RESOLUTION OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA AUTHORIZING THE EXECUTION OF A PUBLIC TRANSPORTATION GRANT AGREEMENT FOR ADDITIONAL FUNDING FOR ITEM-SEGMENT-PHASE SEQUENCE NUMBER (FINANCIAL PROJECT NUMBER): 452975-1- 94-01 (DESIGN, BID AND CONSTRUCT AIRFIELD SECURITY FENCING AND ACCESS CONTROL) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO ALLOW THEIR PARTICIPATION IN AN AVIATION PROJECT AT THE LAKE WALES MUNICIPAL AIRPORT. Deputy Mayor Gibson made a motion to adopt RESOLUTION 2024-24. Commissioner Williams seconded the motion. by roll call vote: Deputy Mayor Gibson "YES" Commissioner Williams "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Mayor Hilligoss "YES" Motion passed 5-0. 11. CITY ATTORNEY Albert C. Galloway, Jr., City Attorney, reported that the purchase of the property at 122 Tillman Ave closed on August 29, without issue. 12. CITY MANAGER James Slaton, City Manager, said he accepted an award earlier today from the American Planning  Albert C. Galloway, Jr., City Attorney, reported that the purchase of the property at 122 Tillman Ave closed on August 29, without issue. 12. CITY MANAGER James Slaton, City Manager, said he accepted an award earlier today from the American Planning Association recognizing the Lake Wales Envisioned Plan. Mr. Slaton reported that the Northwest sidewalks project is in progress. Mr. Slaton said the BizLinc year 2 audit was completed and sent to the Commission it will be discussed at the next work session. 12.I. Commission Meeting Calendar James Slaton, City Manager, reminded the Commission of the special City Commission meeting scheduled for Tuesday September 10, 2024 at 1:30 p.m. for the Fire Assessment Resolution. 13. CITY COMMISSION COMMENTS Commissioner Gillespie expressed her desire for more information regarding the BizLinc business incubator, specifically requesting a comprehensive analysis of its economic impact on the city. Commissioner Gillespie raised concerns about the use of piggyback contracts, emphasizing the importance of conducting a thorough evaluation to ensure that the chosen contract is beneficial for Lake Wales. She suggested that the city should actively participate in the negotiation process for piggyback contracts rather than simply adopting existing contracts from other cities. Commissioner Williams expressed his support for BizLinc and their efforts to address questions and concerns. He emphasized the importance of maintaining trust in the city staff and their ability to handle various issues effectively. He acknowledged the need for due diligence in reviewing contracts but expressed confidence in the city's staff to make informed decisions. Commissioner Thompson expressed his appreciation for the community members who shared their experiences with BizLinc. He acknowledged the importance of their feedback and emphasized the need for open communication and transparency. Commissioner Thompson expressed his excitement about the potential for economic revitalization in the Northwest community and emphasized the importance of supporting BizLinc's efforts. He acknowledged the challenges faced by BizLinc, including the recent financial issues, but emphasized the importance of focusing on future goals and supporting the incubator's continued success. Commissioner Thompson also stressed the importance of avoiding legalistic language in contracts that could hinder progress and emphasized the need for flexibility and adaptability in the partnership. Deputy Mayor Gibson reiterated his proposal to focus on revitalizing the original town of Lake Wales, emphasizing the need for improvements in alleys, historic district standards, and façade grants. He highlighted the existing inventory of structures in the area and the potential for increased density through accessory dwelling units. Deputy Mayor Gibson emphasized the importance of this project within the context of the city's overall revitalization efforts. 14. MAYOR COMMENTS Mayor Hilligoss expressed his appreciation to the BizLinc clients who attended the meeting and shared their experiences. He highlighted the success of one BizLinc client, Corey, who has expanded his business and hired additional employees. Hilligoss emphasized the importance of reviewing contracts with NGOs to ensure transparency and fairness. Mayor Hilligoss also emphasized the importance of expanding the CRA to benefit the city. 15. ADJOURNMENT The meeting was adjourned at 7:13 p.m.  Mayor Hilligoss also emphasized the importance of expanding the CRA to benefit the city. 15. ADJOURNMENT The meeting was adjourned at 7:13 p.m. _______________________ Mayor ATTEST: _______________________ City Clerk