City Commission Workshop Meeting

City Commission Work Session August 28, 2024 Minutes (APPROVED) 8/28/2024 - Minutes 1. CALL TO ORDER & ROLL CALL Members Present: Mayor Jack Hilligoss, Robin Gibson, Keith Thompson, Daniel Williams, Carol Gillespie Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney Mayor Hilligoss called the meeting to order at approximately 2:20 p.m. 2. City Manager Comments James Slaton, City Manager, reported that of the 7 homes built by Keystone 7 went to Lake Wales residents. One lived outside the City but worked here. He explained that the City has primed the pump leading to 30 houses being built. There are not too many vacant parcels left in the Northwest area so there will be less building of homes going forward. We will prioritize the Legacy housing program going forward. 3. Presentation - EDC/Chamber Of Commerce Skip Alford, Director of the EDC and Lake Wales Area Chamber of Commerce, presented to the Commission about the Polk County Economic Development Comprehensive Plan. He said that while the plan anticipates significant growth in the county, this should not cause fear or panic. Instead, this information can be used to proactively plan Lake Wales' initiatives and capitalize on its resources. Mr. Alford shared key findings from the plan, including rapid population growth in Polk County, its large size, and regional trends. He also highlighted the county's shift from a focus on citrus to other sectors and the projected population growth in the coming years. Mr. Alford emphasized the county's proactive approach to infrastructure planning and its commitment to a balanced, controlled growth strategy that benefits all communities. He highlighted the importance of collaboration between the county and municipalities to ensure a successful future. Mr. Alford also discussed the need for Lake Wales to proactively control its own destiny by annexing land, planning for infrastructure, and attracting high-paying jobs. He encouraged the Commission to be proactive in these areas to ensure Lake Wales' future success. Mr. Alford discussed potential leads for businesses that may come to Lake Wales. They are from sectors such as healthcare, technology, manufacturing, or logistics that have the potential to bring high-paying jobs and investment to the city. Mr. Alford thanked the Commission and staff for working with him. Deputy Mayor Gibson commended Mr. Alford and the Chamber of Commerce for their approach to community development. He noted that in the past, Chambers of Commerce often had a reputation of being focused solely on business interests. However, he observed that the current Chamber has shifted its focus to align more closely with the broader community vision embodied in initiatives like "Lake Wales Envisioned." Deputy Mayor Gibson said that it was important to have collaboration between the Chamber, the city, and other stakeholders in achieving a shared vision for the future. He pointed to examples like  Deputy Mayor Gibson commended Mr. Alford and the Chamber of Commerce for their approach to community development. He noted that in the past, Chambers of Commerce often had a reputation of being focused solely on business interests. However, he observed that the current Chamber has shifted its focus to align more closely with the broader community vision embodied in initiatives like "Lake Wales Envisioned." Deputy Mayor Gibson said that it was important to have collaboration between the Chamber, the city, and other stakeholders in achieving a shared vision for the future. He pointed to examples like Greenville, South Carolina, where a similar approach has led to a more vibrant and beautiful community. Deputy Mayor Gibson emphasized the importance of quality over quantity in growth, suggesting a focus on sustainable development. He commended the Chamber's role in community development. He praised their approach and encouraged continued collaboration to create a better future for Lake Wales. Mr. Alford said that any future development on this site would be exceptional and contribute to creating a more holistic and beautiful Lake Wales. He highlighted the importance of ensuring that the development aligns with the city's ecosystem and overall vision. 4. ORDINANCE 2024-13, Adoption Of FY2024-25 Millage Rate – 1st Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting a millage rate of 7.0462 mills for Fiscal Year 2024'25. The Commissioners will also consider adopting the proposed operating budget. RECOMMENDATION After first reading and separate public hearings, it is recommended that the City Commission take the following actions: 1. Approve Ordinance 2024-13, adopting a millage rate of 7.0462 mills for FY2024-2025; 2. Approve Ordinance 2024-14, adopting an operating budget for FY2024-2025. BACKGROUND In accordance with Florida Statutes and the City Charter, Ordinances 2024-13 and 2024-14 are presented for first reading and public hearing. Ordinance 2024-13 establishes the millage rate for FY24’25, and Ordinance 2024-14 adopts the proposed FY24’25 budget. These ordinances must have separate public hearings and must be voted upon individually. The proposed FY24’25 budget document includes the revenue and expenditure details for the General Fund, CRA Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Fund, Utility System Fund, Airport Fund and Stormwater. This budget has been prepared in accordance with Article VI, Section 6.04 of the City Charter, which requires that the budget provide a complete financial plan of municipal funds and activities. Estimated current year ending fund balances have been considered and are included in the budget. PROPERTY TAX On July 16, 2024, the City Commission adopted an Interim Millage Rate of 7.0462, which is the current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($23,435,328 + 5,980,000 transfers – 3,955,000 ARPA transfer – 4,100,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: ? l Increase in ad valorem tax of $209,537. l Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. l Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. l Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools  l Increase in ad valorem tax of $209,537. l Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. l Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. l Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. l Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. l Increase in miscellaneous revenue of $285,500 mainly due to interest income. l Increase in transfers from the Utility Fund of $202,000. BUDGETARY CHANGES IN GENERAL FUND “OPERATING EXPENDITURES” FOR FY24’25 COMPARED TO FY23’24: General Fund “operating” expenditures (excluding capital items) in FY24’25 are projected to be $22,807,877, which is $2,152,788 more than budgeted in FY23'24 $20,655,089. An expected increase of $2,152,788 is mainly due to the following functions: l Increase in general government services of $117,381 mainly due to personal costs. l Increase in public safety of $1,270,893 mainly due to personnel costs for Police $ 745,899, Fire $192,550, Permits & Insp $30,199 and Code Enforcement $31,085. l Increase in physical environment of $26,286 mainly due to Waste Disposal. l Increase in other transportation of $30,285 due to Winter Haven Area Transit l Increase in economic environment of $50,000. l Increase in other human services of $28,600 l Increase in culture and recreation of $629,343, mainly due to $579,353 in Parks and the Family Recreation Center and Museum of $25,000. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same amount. Page 13 of the 09/30/2023 Annual Comprehensive Financial Report. SUMMARY OF ALL FUNDS General Fund 32,315,328 CRA Fund 20,956,244 Special Revenue Funds 5,858,378 Debt Service Fund 2,735,407 Capital Projects Fund 8,663,000 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 2,095,093 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 2,095,093 Stormwater Fund 700,000 TOTAL 107,822,344 The expenditure total of $84,336,841 is comprised of operating costs in the amount of $44,296,748 and capital outlay in the amount of $40,040,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document. CONCLUSION The City Manager, in the August 14, 2024 budget workshop, highlighted the following items, which are included within FY 2024’25 Budget: Growth Management: Included in the FY’25 budget request is funding to evaluate impact fees assessed to new developments. General Capital and Significant Projects: l $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. l $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport. The engineering design of Phase 2 of the Lake Wales Memorial Gardens cemetery expansion is included in the proposed budget. l Various repairs to City facilities are included in the proposed FY’25 budget request. Improvements include such items as: (1) the replacement of the roof of the City Administration Building. The roof is past its useful life and is years past due for replacement. (2) The procurement and installation of a backup generator for the City Administration building, and (3) Library renovations, which include creation of two additional multi-purpose rooms and enhancements to the teen room space. l Funding is included in the FY’25 budget request to overhaul the City’s computer data center with new servers and network infrastructure equipment. l $200,000 is allocated toward road rehabilitation in the Lake Wales Cemetery. Redevelopment: The City and CRA will continue implementation of the award-winning Lake Wales Connected plan in FY’25. Activities include affordable housing construction, housing rehabilitation, development incentives, and capital construction. l Park Avenue & Market Plaza Streetscape Construction – Funds are allocated for completion of the construction of the first transformative streetscape to take place in the historic core. Park Avenue will be converted into a two-way curbless street designed for people. Hanging- flower baskets, enlarged sidewalks, enhanced lighting, gathering spaces and street trees will be featured in the redesigned Park Avenue & Market Plaza. l Northwest Neighborhood Sidewalk & Street Tree Improvement Plan – Allocation of funding to construct new sidewalks in the Northwest Neighborhood as outlined in the Lake Wales Connected plan. All improved streets/sidewalks will feature unique street trees. l Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. l Construction of one block of 1st Street will commence in FY’25. l Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian  l Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. l Construction of one block of 1st Street will commence in FY’25. l Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. l Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. l Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget. This segment will tie into the Park Avenue Connector Trail and create a full recreational trail loop around Crystal Lake. l Designs funds are include in FY’25 proposed budget for a portion of the Ridge Scenic Highway Connector trail. l Funding is proposed for the recently adopted downtown Façade Improvement Program. l Public Art – Continuation of the CRA’s public art initiative is included in the FY’25 proposed budget. Employees: A 4% Cost of Living Adjustment to mitigate the effects of current inflation levels has been provided for in the FY’25 proposed budget. Public Safety: l The FY’25 proposed budget includes the addition of three full-time firefighters in response to new and upcoming development within the City. l Construction of the north fire station expansion is included in the proposed budget. l Acquisition of land and architectural design for a future third fire station is included in the budget request. l Purchase and renovation of an additional police department facility will be included in the FY’25 budget request. Utilities: Significant utility projects proposed for the FY’25 budget include: l Water Main Extension – Included in the FY’25 proposed budget is designing extensions of the water transmission mains to newly developed areas of the city. l Water Plant #1 Building Rehabilitation – This proposed project consists of replacing wall framing and sheeting resulting from damage incurred by Hurricane Ian and outfitting the building interior to re- establish offices for water department personnel. l Construction of various Wastewater Plant upgrades are included in the proposed budget for FY’25 – Improvements involve modifications to the activated sludge return and headworks, the installation of pumps and variable frequency drives. l Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. l Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture: l $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. l Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. l Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park.  l $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. l Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. l Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item. 5. Ordinance 2024-14, Adoption Of FY2024-25 Budget – 1st Reading & Public Hearing [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting a millage rate of 7.0462 mills for Fiscal Year 2024'25. The Commissioners will also consider adopting the proposed operating budget. RECOMMENDATION After first reading and separate public hearings, it is recommended that the City Commission take the following actions: 1. Approve Ordinance 2024-13, adopting a millage rate of 7.0462 mills for FY2024-2025; 2. Approve Ordinance 2024-14, adopting an operating budget for FY2024-2025. BACKGROUND In accordance with Florida Statutes and the City Charter, Ordinances 2024-13 and 2024-14 are presented for first reading and public hearing. Ordinance 2024-13 establishes the millage rate for FY24’25, and Ordinance 2024-14 adopts the proposed FY24’25 budget. These ordinances must have separate public hearings and must be voted upon individually. The proposed FY24’25 budget document includes the revenue and expenditure details for the General Fund, CRA Fund, Special Revenue Funds, Debt Service Fund, Capital Projects Fund, Utility System Fund, Airport Fund and Stormwater. This budget has been prepared in accordance with Article VI, Section 6.04 of the City Charter, which requires that the budget provide a complete financial plan of municipal funds and activities. Estimated current year ending fund balances have been considered and are included in the budget. PROPERTY TAX On July 16, 2024, the City Commission adopted an Interim Millage Rate of 7.0462, which is the current year rolled-back rate. BUDGETARY CHANGES IN GENERAL FUND “REVENUE SOURCES & TRANSFERS IN” FOR FY24’25 COMPARED TO FY23’24: General Fund revenues in FY24’25 ($23,435,328 + 5,980,000 transfers – 3,955,000 ARPA transfer – 4,100,000 financing/leases = 21,360,328) are projected to be $2,912,842 more than budgeted in FY23’24 ($18,538,486 + 3,323,000 transfers – 1,500,000 ARPA transfer – 1,914,000 financing/leases = 18,447,486). An expected increase of $2,912,842 is mainly due to the following items: ? l Increase in ad valorem tax of $209,537. l Increase in sales and use taxes of $581,000 mainly due to electric service tax not needing to be allocation to the debt service fund. l Increases in licenses and permits of $600,000 mainly due to building permits and site development fees. l Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. l Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees,  development fees. l Increase in intergovernmental revenues of $506,761 mainly due to $60,000 LW Charter Schools SRO, $300,000 FRDAP recreation grant, $90,000 Police/First State Premiums funding, $35,000 state revenue sharing. l Increase in charges for services of $390,273 mainly due to $100,000 tree replacement, $100,000 garage fees, $50,000 management fees utilities/stormwater, $100,000 planning & zoning fees, $30,000 Polk County impact fee charges. l Increase in miscellaneous revenue of $285,500 mainly due to interest income. l Increase in transfers from the Utility Fund of $202,000. BUDGETARY CHANGES IN GENERAL FUND “OPERATING EXPENDITURES” FOR FY24’25 COMPARED TO FY23’24: General Fund “operating” expenditures (excluding capital items) in FY24’25 are projected to be $22,807,877, which is $2,152,788 more than budgeted in FY23'24 $20,655,089. An expected increase of $2,152,788 is mainly due to the following functions: l Increase in general government services of $117,381 mainly due to personal costs. l Increase in public safety of $1,270,893 mainly due to personnel costs for Police $745,899, Fire $192,550, Permits & Insp $30,199 and Code Enforcement $31,085. l Increase in physical environment of $26,286 mainly due to Waste Disposal. l Increase in other transportation of $30,285 due to Winter Haven Area Transit l Increase in economic environment of $50,000. l Increase in other human services of $28,600 l Increase in culture and recreation of $629,343, mainly due to $579,353 in Parks and the Family Recreation Center and Museum of $25,000. GOVERNMENTAL FUND BALANCE As of September 30, 2023, the City’s governmental funds reported combined ending fund balances of $24,739,017; an increase of $14,331,647 for the year. Approximately 14% ($3,534,514) of total funds balance is available for spending at the government’s discretion (unassigned). Page 4 of the 09/30/2023 Annual Comprehensive Financial Report. At the end of September 30, 2023, unassigned fund balance of the General Fund was $3,534,514, while total fund balance reached $5,980,936. In 2011, the City established a reserve policy for the General Fund equal to 15% - 20% of total operating costs. As of September 30, 2023, the general fund’s unassigned and assigned fund balance represented 25% of total general fund expenditures, while total fund balance represents 28% of the same amount. Page 13 of the 09/30/2023 Annual Comprehensive Financial Report. SUMMARY OF ALL FUNDS General Fund 32,315,328 CRA Fund 20,956,244 Special Revenue Funds 5,858,378 Debt Service Fund 2,735,407 Capital Projects Fund 8,663,000 Cemetery (LWMG) 1,089,600 Utility System Fund 33,409,294 Airport Fund 2,095,093 Stormwater Fund 700,000 TOTAL 107,822,344 Airport Fund 2,095,093 Stormwater Fund 700,000 TOTAL 107,822,344 The expenditure total of $84,336,841 is comprised of operating costs in the amount of $44,296,748 and capital outlay in the amount of $40,040,093. Transfers for $10,657,341 bring total expenditures plus transfers to $93,046,182. Note: Capital expenditures proposed for FY24’25 are itemized in “Schedule C” within the budget document. CONCLUSION The City Manager, in the August 14, 2024 budget workshop, highlighted the following items, which are included within FY 2024’25 Budget: Growth Management: Included in the FY’25 budget request is funding to evaluate impact fees assessed to new developments. General Capital and Significant Projects: l $750,000 is allocated in the FY’25 budget request to resurface city streets. This is the adequate funding level needed to implement the City’s pavement preservation plan on schedule and will provide for the resurfacing of approximately 4 to 6 miles of City streets, depending on the existing conditions and specific treatment required. Additionally, $150,000 is requested to continue improving streetlights, with another $150,000 allocated to restripe designated City streets. l $896,593 is included for T Hangar and Taxi Lane B rehabilitation at the City’s airport. l The engineering design of Phase 2 of the Lake Wales Memorial Gardens cemetery expansion is included in the proposed budget. l Various repairs to City facilities are included in the proposed FY’25 budget request. Improvements include such items as: (1) the replacement of the roof of the City Administration Building. The roof is past its useful life and is years past due for replacement. (2) The procurement and installation of a backup generator for the City Administration building, and (3) Library renovations, which include creation of two additional multi-purpose rooms and enhancements to the teen room space. l Funding is included in the FY’25 budget request to overhaul the City’s computer data center with new servers and network infrastructure equipment. l $200,000 is allocated toward road rehabilitation in the Lake Wales Cemetery. Redevelopment: The City and CRA will continue implementation of the award-winning Lake Wales Connected plan in FY’25. Activities include affordable housing construction, housing rehabilitation, development incentives, and capital construction. l Park Avenue & Market Plaza Streetscape Construction – Funds are allocated for completion of the construction of the first transformative streetscape to take place in the historic core. Park Avenue will be converted into a two-way curbless street designed for people. Hanging- flower baskets, enlarged sidewalks, enhanced lighting, gathering spaces and street trees will be featured in the redesigned Park Avenue & Market Plaza. l Northwest Neighborhood Sidewalk & Street Tree Improvement Plan – Allocation of funding to construct new sidewalks in the Northwest Neighborhood as outlined in the Lake Wales Connected plan. All improved streets/sidewalks will feature unique street trees. l Finalization of the 1st Street and A Street Streetscape Designs – 1st Street and A Street will be narrowed to improve vehicle safety, while additional space will be available for cyclists and pedestrians, as well as residents and visitors shopping in the downtown district. l Construction of one block of 1st Street will commence in FY’25. l Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. l Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant  l Lincoln Avenue Streetscape – Allocation of funds to begin design work on an enhanced Lincoln Avenue Streetscape. Focus being driven by “City in a Garden” landscaping, enhanced pedestrian friendly sidewalks, and open spaces. The new enhancements to the district are intended to revitalize the core of the Northwest Neighborhood by attracting new businesses, retail and restaurants. l Orange Avenue & Crystal Avenue Streetscapes – Allocation of funds is proposed for implementation of the Orange Avenue & Crystal Avenue Streetscapes with Federal grant appropriations. Both streetscapes will narrow the space allocated for travel lanes to allow for on street parking and street trees. l Crystal Lake Park Connector Trail Construction – Funding for construction of the Crystal Lake Park North Trail segment is included in the FY’25 proposed budget. This segment will tie into the Park Avenue Connector Trail and create a full recreational trail loop around Crystal Lake. l Designs funds are include in FY’25 proposed budget for a portion of the Ridge Scenic Highway Connector trail. l Funding is proposed for the recently adopted downtown Façade Improvement Program. l Public Art – Continuation of the CRA’s public art initiative is included in the FY’25 proposed budget. Employees: A 4% Cost of Living Adjustment to mitigate the effects of current inflation levels has been provided for in the FY’25 proposed budget. Public Safety: l The FY’25 proposed budget includes the addition of three full-time firefighters in response to new and upcoming development within the City. l Construction of the north fire station expansion is included in the proposed budget. l Acquisition of land and architectural design for a future third fire station is included in the budget request. l Purchase and renovation of an additional police department facility will be included in the FY’25 budget request. Utilities: Significant utility projects proposed for the FY’25 budget include: l Water Main Extension – Included in the FY’25 proposed budget is designing extensions of the water transmission mains to newly developed areas of the city. l Water Plant #1 Building Rehabilitation – This proposed project consists of replacing wall framing and sheeting resulting from damage incurred by Hurricane Ian and outfitting the building interior to re- establish offices for water department personnel. l Construction of various Wastewater Plant upgrades are included in the proposed budget for FY’25 – Improvements involve modifications to the activated sludge return and headworks, the installation of pumps and variable frequency drives. l Sliplining Sewer Mains – This project provides for the lining of deteriorating sewer mains where line replacement is not feasible. Funding is requested for engineering and smoke testing in the proposed budget. l Funding is proposed in the FY’25F budget for the removal of invasive plant species in various lakes. Parks, Recreation, & Horticulture: l $400,000 is included in the budget request to complete the athletic field lighting at the soccer complex in addition to other improvements. l Included in the FY’25 budget request is the addition of one full-time horticulture maintenance employee. l Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item.  l Improvements to the Kirkland Gym facility, Northwest complex, and Kiwanis Park are provided for the FY’25 budget request, including construction of a new multi-use trail in Kiwanis Park. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item. 6. Ordinance 2024-15, Five-Year Capital Improvement Plan FY2024/25 - FY2028/29 – 1st Reading [Begin Agenda Memo] SYNOPSIS: The Commissioners will consider adopting the Five-Year Capital Improvement Plan for fiscal years 2024/25 through 2028/29. RECOMMENDATION It is recommended that the City Commission approve after first reading Ordinance 2024-15 adopting the Five-Year Capital Improvement Plan for fiscal years 2024/25 through 2028/29 BACKGROUND In accordance with section 6.05 of the City Charter, Ordinance 2024-15 adopts the proposed 5-year Capital Improvement Plan (CIP) for the period FY2024/25 through FY2028/29. Capital improvements and capital acquisitions proposed for Year 1 of the 5-Year plan are incorporated into the FY24’25 operating budget, as are appropriation of funding sources necessary to implement Year 1 of the plan. The 5-Year CIP document includes all capital facility and infrastructure improvements which staff believes should be undertaken during the next five years and supporting information to explain the necessity for the improvements. In addition, the CIP includes all capital equipment proposed for acquisition during this period. Cost estimates, method of funding and time schedule for the proposed improvements and equipment acquisitions are identified in the document. The proposed 5-Year CIP totals $121,182,334 and includes $775,000 in land acquisition, $12,300,050 in building improvements/acquisitions, $70,138,784 in infrastructure and recreation improvements, $24,768,500 in equipment acquisition, and $13,200,000 in other capital outlay. Schedule “C”, within the 5- year CIP, provides a detail listing of each asset type. Improvements and equipment needs for the next 5 years were submitted by department heads with a justification of necessity and a recommended time schedule for completion or acquisition. These requests were prioritized by the City Manager in view of the available funding resources and urgency of need. FISCAL IMPACT Funding of the CIP will be accomplished through utilization of existing cash surpluses and current year operating revenues, future grants, private contributions, leases/debt service issuances, and impact fees. Growth related improvements will be funded by impact fees. Costs of all capital improvements and equipment acquisitions are distributed over 5 years as follows: Year 1 - FY2024/25 40,040,093 Year 2 - FY2025/26 32,186,199 Year 3 - FY2026/27 29,634,042 Year 4 - FY2027/28 11,226,000 Year 5 – FY2028/29 8,096,000 5 Year Total 121,182,334 All items scheduled for Year 1 are included in the proposed FY24’25 operating budget presented to the City Commission for consideration. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item. James Slaton, City Manager, said this is a planning  All items scheduled for Year 1 are included in the proposed FY24’25 operating budget presented to the City Commission for consideration. [End Agenda Memo] Dorothy Abbott, Finance Director, reviewed this item. James Slaton, City Manager, said this is a planning document. Things will get moved around. 7. Robin’s Run Final Plat PH I [Begin Agenda Memo] SYNOPSIS: KB Home Orlando, LLC., owner, requests approval of Robin’s Run Final Plat Phase I. RECOMMENDATION Staff recommends approval of the Final Plat. Neither a recommendation from the Planning Board, nor a public hearing is necessary for approval of a final plat. Provided the plat meets all of the requirements of state statutes and local ordinances, approval by the City Commission is a formality. BACKGROUND The subject 40 acres are located at the southwest corner of Sunset Drive and Buck Moore Road, across Buck Moore from the Sunset Pointe Subdivision. The northern-most 20 acres were annexed into the City by petition from the property owner in 2021 and assigned a Future Land Use designation of Low Density Residential, and a Zoning designation of R-1A. In August of 2021, City Commission approved a Preliminary Subdivision Plat and Special Exception Use Permit to allow a 156-lot single-family development. The first 102 lots are to be platted and constructed within Phase I. The final 54 lots will be platted in Robin’s Run Phase II. Pursuant to Section 23-223.4 of the City’s Land Development Code, the developer is providing a performance bond in lieu of constructing certain improvements, as allowed by code. The cost estimate for the performance bond has been approved by the Public Works Director, and language for the bond was reviewed and approved by the City Attorney. The final plat has been reviewed and approved by the City’s consulting Surveyor FISCAL IMPACT Approval of the Final Plat would enable the construction of 156 single-family homes. Specifically, estimating an average of $200,000 in taxable value per unit, it could potentially result in over 31 million in taxable value, and generate over $212,000 in ad valorem taxes. *Adjusted values for potential homesteaded properties have not been factored into this estimate. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. 8. Purchase Authorization –Asphalt Paving System Inc. (APS) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for street resurfacing and authorizing the expenditures of $1,466,180.66 for the resurfacing of various city streets and $471,822.70 for the resurfacing of the roadways in Lake Wales Cemetery to Asphalt Paving System, Inc. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Approve the expenditure of funds of $1,466,180.66 to Asphalt Paving Services, Inc. for street resurfacing. 2. Approve the expenditure of funds of $471,822.70 to Asphalt Paving Services, Inc. for roadway resurfacing in Lake Wales Cemetery. 3. Authorize entering into a piggyback agreement with Asphalt Paving Systems to perform street  1. Approve the expenditure of funds of $1,466,180.66 to Asphalt Paving Services, Inc. for street resurfacing. 2. Approve the expenditure of funds of $471,822.70 to Asphalt Paving Services, Inc. for roadway resurfacing in Lake Wales Cemetery. 3. Authorize entering into a piggyback agreement with Asphalt Paving Systems to perform street resurfacing. 4. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND The proposal submitted by Asphalt Paving Systems; Inc. is based on a competitively bid contract with the Board of Sumter County Commissioners for similar services. Staff is requesting approval to piggyback the contract. Section 2-404 of the City Code and F.S. §287.057 exempts the City from competitive sealed bid requirements when piggybacking another public entity’s competitively bid contract. Asphalt Paving Systems, Inc. provides pavement preservation and resurfacing services for the Board of Sumter County Commissioners and in 2019, the City Commission approved an agreement with Asphalt Paving Systems, Inc. to begin the pavement management program for streets in the City’s road network. Streets that are being considered for resurfacing include Polk Ave E & W, Steedly Ave, Townsend Ave, Weaver Ave, Westend Blvd, 11th St, 12th St, Bryn Mawr Ave, Campbell Ave, Carlton Ave, Circle Dr, Druid Circle, Linden Lane, Marietta St, Sunset Dr, Triangle Dr, Bullard Ave, Cypress Garden Ln, Johnson Ave, Tillman Ave, 4th St, 5th St, and Center St. Every effort will be made to perform these resurfacing activities at a time to not impair the flow of school traffic. Staff recommends the commission take the following action: approve the expenditure of funds of $1,466,180.66 for street resurfacing and $471,822.70 for roadway paving in Lake Wales Cemetery and approve entering into a piggyback agreement with Asphalt Paving Systems utilizing the Board of Sumter County Commissioners contract prices. OTHER OPTIONS The City Commission may direct staff to solicit sealed proposals for pavement preservation in lieu of utilizing the agreement with Asphalt Paving Systems, Inc. FISCAL IMPACT A budget amendment will be needed to transfer funds from the American Recovery Plan Act (ARPA) funds to the Capital Funds. [End Agenda Memo] Sarah Kirkland, Public Works Director, reviewed this item. Commissioner Gillespie asked why we use piggyback agreements. Sarah Kirkland, Public Works director, explained that it saves time, and we get the benefit of other cities going through the process. Commissioner Gillespie asked how do you decide which cities’ contracts to use? Ms. Kirkland explained that they look for the best price. She reviewed the ones that they looked at for this project. James Slaton, City Manager, explained that we can take advantage of the purchasing power of larger organizations and get lower prices. Deputy Mayor Gibson said a few years back there was a comprehensive survey done of the city streets and in order was determined as to how they should be repaved he asked where we were on that schedule? Ms. Kirkland said this would bring us up to 2022. Mr. Slaton said last year was the first year we were able to fully fund that program. Deputy Mayor Gibson said the current streets that have been repaved have been done very well. Mr. Slaton reviewed the process on how the streets are repaved. Commissioner Thompson said we need to think about doing work on the alleys in the near future. The alleys are in poor condition and getting worse. 9. Piggyback Agreement Authorization – Roadway Management Technologies (RMT) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for the implementation of a pavement management system with Roadway Management Technologies. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Roadway Management Technologies for the SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for the implementation of a pavement management system with Roadway Management Technologies. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Roadway Management Technologies for the implementation of a pavement management system for $26,431.50. 2. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND The City of Lake Wales proposes to piggyback on the City of Dunedin consultant services agreement for the implementation of a pavement management system. Florida will accept proposals from firms (the “Consultant”) qualified to provide services required for the implementation of a pavement management system. The City maintains approximately 176 lane miles of roadway. RMT will conduct a pavement condition survey to assess the condition of the existing roadways within the Public Right-of-way, update or extract data from AgileAssets software, perform an optimization analysis survey of the pavement condition data to determine segment specific requirements and budgetary allocations. RMT will recommend a vendor hosted web-based pavement management software system. RMT will then input the pavement condition survey information into the selected software system. The system will allow City staff to integrate and maintain an inventory, analyze condition data, track construction history, and conduct multiyear analyses to guide sound, defensible decisions about investment of available resources for pavement maintenance and rehabilitation. Staff recommends the Commission take the following action, authorize entering into a piggyback agreement with Roadway Management Technologies for the implementation of a pavement management system for $26,431.50, and authorize the City Manager to execute all documents relating to this service on the City’s behalf OTHER OPTIONS Do not authorize entering into the agreement. Instruct city staff to go out to bid for this service instead of exercising the option to piggyback another municipality’s bided contract. FISCAL IMPACT Funds from the transportation operating budget will be used to pay for this service. [End Agenda Memo] Sarah Kirkland, Public Works Director, reviewed this item. Roadway Management Technologies representative Josh Butler explained that their system would transform the city’s fleet of vehicles into a “smart fleet” capable of passively collecting roadway quality data. This data would be collected as vehicles go about their normal routes, without requiring any additional effort from drivers. The system would measure various aspects of road conditions, including vibrations, vehicle pitch and roll, and visual data from cameras. This information would then be used to create a digital twin model of the city’s road network, allowing for real-time monitoring of road performance and the effectiveness of pavement maintenance projects. Commissioner Thompson asked if the software and analytics would be a yearly licensing fee. Mr. Butler confirmed this. Mayor Hilligoss asked about the system’s ability to collect data in alleyways, as city vehicles might not frequent them often. Mr. Butler explained that while data collection would be more frequent on major roads, alleyways and residential areas could still be monitored through less frequent but still valuable data points. Commissioner Gillespie questioned if this system was more effective than relying on resident reports. Mr. Butler explained the proactive nature of the system, allowing for early identification and prevention of road problems. Commissioner Gillespie asked who else they have contracts with? Mr. Butler answered that they have contracts with 40 cities in 16 states, including cities in Florida like Winter Haven, Boynton Beach, Delray Beach, and Key West. Commissioner Gillespie asked if there were other companies offering similar services. Mr. Butler explained that while traditional engineering surveys are still used, their technology provides continuous data tracking.  Commissioner Gillespie asked who else they have contracts with? Mr. Butler answered that they have contracts with 40 cities in 16 states, including cities in Florida like Winter Haven, Boynton Beach, Delray Beach, and Key West. Commissioner Gillespie asked if there were other companies offering similar services. Mr. Butler explained that while traditional engineering surveys are still used, their technology provides continuous data tracking. James Slaton, City Manager, highlighted the importance of proactive maintenance to maximize resources. He mentioned that double micro surfacing can be a cost-effective solution for extending road life. Mr. Butler said that their system monitors deterioration rates and helps identify roads that may not be suitable for certain treatments. This allows for more targeted and effective maintenance. Commissioner Gillespie expressed concerns about the cost and effectiveness of the new technology compared to older systems. Mr. Slaton emphasized the affordability of the system and Mr. Butler explained that it uses the same engineering standards for evaluations. 10. Piggyback Agreement Authorization – Royal Auction Group, Inc. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing entering into a piggyback agreement for auctioneer services for city vehicles and equipment to Royal Auction Group, Inc. STAFF RECOMMENDATION Staff recommends the City Commission consider taking the following action: 1. Authorize entering into a piggyback agreement with Royal Auction Group, Inc. to perform auctioneer services. 2. Authorize the City Manager to execute the appropriate documents, on the city’s behalf associated with this project. BACKGROUND On September 7, 2022, City Commission approved disposing of surplus property including vehicles and equipment. To date this surplus property has not been disposed of. Entering into this agreement will allow city staff to dispose of these surplus vehicles and any future property deemed to be surplus. Changes were made to the piggyback agreement at the recommendation of the City Attorney. Insurance requirements were reviewed by HR/Risk Management; and were found to be sufficient. Staff recommends the Commission take the following action, authorize entering into a piggyback agreement with Royal Auction Group, Inc for the performance of auctioneer services, and authorize the City Manager to execute all documents relating to this service on the City’s behalf. OTHER OPTIONS Do not authorize entering into the agreement. Have city staff find other ways to dispose of the surplus property. FISCAL IMPACT Proceeds from any sales will be deposited into the general fund. [End agenda Memo] Sarah Kirkland, Public Works Director, reviewed this item. 11. Bid Award For Airfield Security Fencing And Access. RFB-24-552 [Begin Agenda Memo] SYNOPSIS: The City Commission will consider authorizing a bid award to JCR Construction for the Airfield Security Fencing and Access project at the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s):  SYNOPSIS: The City Commission will consider authorizing a bid award to JCR Construction for the Airfield Security Fencing and Access project at the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Award bid number RFB-24-552 to JCR Construction for the Airfield Security Fencing and Access. The bid amount is $62,500, which will be fully funded by the FDOT. BACKGROUND The Florida Department of Transportation (FDOT) has awarded a 100% grant in the amount of $80,000 to the Lake Wales Municipal Airport for security upgrades. This amount will be used to cover the $62,500 bid by JCR Construction. This project will replace an existing manual gate with an electronic security gate. It will also extend the security fence from the fuel farm east to the end of runway 24. There were only two bids submitted for this project. The other bid, from SEMCO, totaled $130,975.95. OTHER OPTIONS The City Commission may reject the proposal submitted by JCR Construction and direct staff to initiate a second sealed bid solicitation. FISCAL IMPACT This project is fully funded by the Florida Department of Transportation (FDOT). [End Agenda Memo] Amanda Lomneck, Airport Manager, reviewed this item. Ms. Lomneck explained there will be a Resolution on the agenda next week to approve the grant agreement with FDOT for funding. 12. Core Network Device Refresh (ARPA Project) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of new networking devices. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase agreement for networking devices in the amount of $82,483.64 per CDWG quotation number NZZW328. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The City's existing network infrastructure is nearing the end of its useful life and requires replacement. This project has been designated as an American Rescue Plan Act (ARPA) project. IT staff is requesting authorization to procure new network devices utilizing American Rescue Plan Act (ARPA) funds. These devices will enhance the performance and reliability of the critical core network, extending its operational lifespan to five years. The City of Lake Wales can use cooperative purchasing agreements for procurement, as allowed by Section 2-403(D) of the City's Code of Ordinances. The city is a member of Sourcewell a cooperative purchasing program and utilized contract 121923-CDW, awarded to CDW Government LLC, to provide pricing for equipment listed on quote # NZZW328. OTHER OPTIONS The Commission may elect to, not approve the purchase agreement for the network devices. FISCAL IMPACT A one-time expenditure of $82,483.64 is required for the purchase of new network devices. This will require a budget amendment, and the funding source will be the American Rescue Plan Act (ARPA) fund. [End Agenda Memo] Kevin Sunderland, Chief Information Officer, reviewed this item. James Slaton, City Manager, said this is a critical item that needs to be replaced every five years. Commissioner Thompson asked how old they are now. Mr. Slaton said 5 years. Mr. Slaton said we won't have to fund this from the general fund. Deputy Mayor Gibson confirmed that this money comes from the American Rescue Plan Act (ARPA) fund. Mr.  [End Agenda Memo] Kevin Sunderland, Chief Information Officer, reviewed this item. James Slaton, City Manager, said this is a critical item that needs to be replaced every five years. Commissioner Thompson asked how old they are now. Mr. Slaton said 5 years. Mr. Slaton said we won't have to fund this from the general fund. Deputy Mayor Gibson confirmed that this money comes from the American Rescue Plan Act (ARPA) fund. Mr. Slaton confirmed this. 13. Data Center Server Refresh (ARPA Project) [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of new server hardware for the city’s data center. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase agreement for Networking devices in the amount of $137,231.46 per CDWG quotation number PBGN626. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The City's existing data center server infrastructure is nearing the end of its useful life and requires replacement. This project has been designated as an American Rescue Plan Act (ARPA) project. IT staff is requesting authorization to procure new server hardware utilizing American Rescue Plan Act (ARPA) funds. The new server hardware will enhance the performance, capacity, and reliability of the critical data center servers, extending its operational lifespan to five years. The City of Lake Wales can use cooperative purchasing agreements for procurement, as allowed by Section 2-403(D) of the City's Code of Ordinances. The city is a member of Sourcewell a cooperative purchasing program and utilized contract 121923-CDW, awarded to CDW Government LLC, to provide pricing for equipment listed on quote # PBGN626. OTHER OPTIONS The Commission may elect to, not approve the purchase agreement for the new server hardware. FISCAL IMPACT A one-time expenditure of $137,231.46 is required for the purchase of new network devices. This will require a budget amendment, and the funding source will be the American Rescue Plan Act (ARPA) fund. [End Agenda Memo] Kevin Sunderland, Chief Information Officer, reviewed this item. Commissioner Thompson asked how old the current servers are. Mr. Sunderland said 6 years. These would have to be replaced eventually. 14. ORDINANCE 2024-23 CRA Boundaries Expansion Sara Irvine, Special Projects Administrator, explained that this item is tabled. 15. ORDINANCE 2024-22 Public Notices 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS Ordinance 2024-22 Amends Chapter 23 of the City’s Code of Ordinances allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends adoption of Ordinance 2024-22 after 2nd reading and Public Hearing.  SYNOPSIS Ordinance 2024-22 Amends Chapter 23 of the City’s Code of Ordinances allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends adoption of Ordinance 2024-22 after 2nd reading and Public Hearing. BACKGROUND Florida's HB 7049 (2022) empowers municipalities to utilize county websites for public notices. Polk County adopted a corresponding ordinance (Ordinance 2024-041) in July, establishing a website and partnering with D-R Media (Polk News Sun) to ensure accessibility. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media. • Increased Accessibility: The County website is live (https://polkcounty.column.us/search), ADA compliant, and allows for email notifications tailored to user preferences. Print media limitations (Wednesday-only publication, Saturday gaps) can hinder timely public notice for commission meetings or other important matters. • Faster publication: Online publishing typically allows for quicker posting of public notices compared to print deadlines. • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Ordinance 2024-22 and continue to publish public notices in the printed newspaper. FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 16. RESOLUTION 2024-19 Authorizing Use Of Polk County’s Publicly Accessible Website [Begin Agenda Memo] SYNOPSIS Resolution 2024-19 allowing for the City of Lake Wales to use Polk County’s Publicly Accessible Website for Public Notices. RECOMMENDATION Staff recommends adoption of Resolution 2024-19. BACKGROUND Florida's HB 7049 (2022) empowers municipalities to utilize county websites for public notices. Polk County adopted a corresponding resolution (Resolution 2024-124) in July, authorizing the use of a Publicly Accessible Website. This shift offers significant benefits: • Cost Savings: The City currently spends roughly $30,000 annually on legal ads in declining print media. • Increased Accessibility: The County website is live (https://polkcounty.column.us/search), ADA compliant, and allows for email notifications tailored to user preferences. Print media limitations (Wednesday-only publication, Saturday gaps) can hinder timely public notice for commission meetings or other important matters. • Faster publication: Online publishing typically allows for quicker posting of public notices compared to print deadlines. • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Resolution 2024-19 or recommend edits FISCAL IMPACT The publication cost for public notices will be greatly reduced.  • Transparency and Continuity: The City website will maintain a link to the County's public notice platform. Additionally, an annual notice in the paper will inform residents of the switch. OTHER OPTIONS Do not adopt Resolution 2024-19 or recommend edits FISCAL IMPACT The publication cost for public notices will be greatly reduced. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 17. Event Permit: Paint And Sip With The Lake Wales Arts Council [Begin Agenda Memo] SYNOPSIS This is a request from the City of Lake Wales, Lake Wales Family Recreation Center to host three Paint n Sip events with the Lake Wales Arts Council event on Saturdays September 28, November 9, and December 14, 2024. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to hold the Paint n Sip events with the Lake Wales Arts Council on Saturdays September 28, November 9, and December 14, 2024, from 4pm -6pm. 2. That the City Commission approve the serving of alcohol during the event. BACKGROUND The Lake Wales Family Recreation Center has applied to host a Paint n Sip with the Lake Wales Arts Council event at the Lake Wales Family Recreation Center, the former YMCA, on Saturdays September 28, November 9, and December 14, 2024, from 4:00 p.m. – 6:00 p.m. The event will include alcohol. The City Manager has waived the requirement for two off-duty officers. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT None. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 18. CITY COMMISSION AND MAYOR COMMENTS Commissioner Gillespie, discussing the possible CRA expansion, expressed confusion about the potential loss of home rule if the CRA expansion was not approved. She sought clarification from Commissioner Thompson. Commissioner Thompson explained that the CRA expansion would grant Lake Wales more control over how tax increment funds are spent within the city. He argued that the city would be more effective in allocating these funds to address local needs compared to the County Commission. He also emphasized the importance of maintaining local control over development decisions. Commissioner Gillespie acknowledged the importance of home rule but still questioned how expanding the CRA would directly benefit the city. Deputy Mayor Gibson responded that expanding the CRA would prevent tax increment funds from being allocated to other areas in the county. He also highlighted the legal advantage that Lake Wales has due to establishing the CRA before state regulations were implemented. Commissioner Thompson commended the important work done by the CRA, particularly in areas like affordable housing. He said there is a positive impact of these initiatives on individuals' lives and quality of life. He also stressed the need to fight for tax increment funds to remain in Lake Wales.  establishing the CRA before state regulations were implemented. Commissioner Thompson commended the important work done by the CRA, particularly in areas like affordable housing. He said there is a positive impact of these initiatives on individuals' lives and quality of life. He also stressed the need to fight for tax increment funds to remain in Lake Wales. Commissioner Thompson addressed the issue of resource allocation within the city, acknowledging the need for careful oversight and ensuring that funds are spent effectively. He recommended greater transparency and accountability in how public funds are utilized by various organizations. Commissioner Thompson expressed his enthusiasm for the progress made on downtown revitalization projects. He acknowledged the challenges and delays but expressed optimism about the final outcome. Deputy Mayor Gibson highlighted the success of the Northwest neighborhood revitalization projects and proposed focusing on the original town of Lake Wales for the next neighborhood improvement initiative. He emphasized the historic significance of this area and its potential for revitalization through projects like alley improvements, historic district design standards, and façade renovation grants. Deputy Mayor Gibson suggested creating pre-approved building plans for accessory dwellings to encourage mixed-use development. He concluded by proposing this area as the next target for neighborhood revitalization efforts. Mayor Hilligoss emphasized the importance of local control and the benefits of the CRA expansion. He highlighted the economic benefits of the expansion and expressed disappointment with any attempts to sabotage the process. Regarding BizLinc, he acknowledged the success of one local company that has expanded its services through the program. However, he agreed with the need to review contracts with NGOs as well as BizLinc to ensure fairness and transparency. Mayor Hilligoss shared his positive experience at the groundbreaking ceremony for the sidewalks and tree project in the Northwest neighborhood. 19. ADJOURN The meeting was adjourned at 3:44 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk