City Commission Regular Meeting

City Commission Meeting Minutes May 6, 2025 (APPROVED) 5/6/2025 - Minutes 1. INVOCATION Rev Bolden gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Hilligoss called the meeting to order at approximately 6:00 p.m. after the invocation and pledge of allegiance. 4. ROLL CALL Commission Members Present: Mayor Jack Hilligoss, Robin Gibson, Keith Thompson, Daniel Williams Commission Members Absent: Carol Gillespie Staff Members Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 5. PROCLAMATIONS AND AWARDS 5.I. PROCLAMATION - Public Works Week Mayor Hilligoss proclaimed May 18-24, 2025 as Public Works Week. Nancy Hernandez and Jose Perez from Public Works accepted the proclamation. 5.II. Citizen Commendations Chris Velasquez, Police Chief, presented Citizen commendations for Jessica and Cathy Garrett. 6. OLD BUSINESS 6.I. ORDINANCE 2025-03 Charter Amendment Run-Off Elections – 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS ORDINANCE 2025-03 modifies the charter to include run-off elections as approved by the voters on April 1, 2025 SYNOPSIS ORDINANCE 2025-03 modifies the charter to include run-off elections as approved by the voters on April 1, 2025 RECOMMENDATION Adopt ORDINANCE 2025-03 after 2nd reading and Public hearing. BACKGROUND In 2007 the City Commission passed Ordinance 2007-01 to put the issue of removing run-off elections on the ballot. These charter amendments were approved by the voters in April of 2007. Ordinance 2024-12, adopted in May of 2024, put a Charter Amendment on the April 1, 2025 Municipal Election ballot to include run-off elections in the future. The Charter Amendment was approved by voters. Ordinance 2025-03 would amend the charter as approved by voters. The first run-off election could happen in 2026. The schedule would be as follows Tuesday April 7th would be the Election for Seats 3 & 5 (Thompson & Gibson) Tuesday May 5th would be the Run-off election if needed. Wednesday May 6th Commission Meeting would be the swearing in of winners of the April 7th Election June 2nd would be the swearing in of the winner of the run-off election if needed as the charter says that “shall take office at the first regular meeting in the month following their election”. OTHER OPTIONS Do not approve Ordinance 2025-03 or recommend changes. FISCAL IMPACT The 2025-2026 election budget will need to be increased about $5000 [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-03 by title only. ORDINANCE 2025-03 AN ORDINANCE AMENDING SECTION 8.06 OF THE CHARTER OF THE CITY OF LAKE WALES TO PROVIDE FOR RUNOFF ELECTIONS; PROVIDING THAT IN THE EVENT A CANDIDATE FOR OFFICE, WHETHER FOR COMMISSIONER OR MAYOR, DOES NOT RECEIVE A MAJORITY OF BALLOTS CAST A RUNOFF ELECTION WILL THEN BE HELD AMONG THE TOP TWO CANDIDATES; AMENDING CHAPTER 8, LAKE WALES CODE OF ORDINANCES BY DESIGNATING A DATE FOR RUN-OFF ELECTIONS, AMENDING METHOD OF ELECTION TO COMMISSION SEATS, AND AMENDING METHOD FOR DETERMINATION OF RESULTS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR AN EFFECTIVE DATE. OPEN PUBLIC HEARING CLOSED PUBLIC HEARING  OPEN PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Thompson made a motion to adopt ORDINANCE 2025-03 after 2nd reading and public hearing. Commissioner Williams seconded the motion. roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 4-0. 7. CITY CLERK 7.I. OATH OF OFFICE: Jack Hilligoss Jack Hilligoss was sworn in for a new term. 8. ROLL CALL Commission Members Present: Mayor Jack Hilligoss, Robin Gibson, Keith Thompson, Daniel Williams Commission Members Absent: Carol Gillespie Staff Members Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney 9. COMMENTS AND PETITIONS Cassandra Richards, non-resident, addressed the dangerous intersection near McDonald's on a state road, requesting the city's and county's continued involvement in finding a solution. She also reported a delayed response from the water department regarding a faulty meter that wasted a significant amount of water. Lastly, she advocated for a restaurant like Fred's Market that offers home-cooked meals and a place for elderly residents to sit down and eat, expressing their weariness of fast food. Frank Lumm, resident, discussed the proposed routes for the Polk County Parkway. He citizens to voice their opinions. Eniz Rosario, resident, shared about her upcoming missionary trip to Dominican Republic and requested funds and supplies. Ann Richards, resident, spoke about traffic concerns on Burns Ave and recommended additional speed limit signs. 10. CONSENT AGENDA Commissioner Gibson made a motion to approve the Consent Agenda. Commissioner Thompson seconded the motion. by voice vote: 10. CONSENT AGENDA Commissioner Gibson made a motion to approve the Consent Agenda. Commissioner Thompson seconded the motion. by voice vote: Commissioner Gibson "YES" Commissioner Thompson "YES" Commissioner Williams "YES" Mayor Hilligoss "YES" Motion approved 4-0. 10.I. Minutes - April 15 & 30, 2025 10.II. Airport AVGAS Fuel Trailer [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of an AVGAS fuel trailer for the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase of an AVGAS fuel trailer in the amount of $50,265.00 as provided in the quote from Transfueler. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND During the construction of our fuel tanks, we used an AVGAS fuel truck from Titan Aviation fuels. During that time, we saw how much our tenants really enjoyed not having the taxi to the fuel farm to get fuel before take-off. The truck also increased how much AVGAS we were selling to aircraft flying in and out of the Airport daily. We decided to budget for an AVGAS truck, but due to the price increase we are not able to buy a new truck. This AVGAS trailer holds 500 gallons of fuel at a time and can be pulled behind our work truck to service aircraft. This trailer adheres to all FAA standards and meets the fuel requirements of DEP and Titan fuels. This trailer has a full filtration system, which is required, but is not available on all trailers on the market. This why I was only able to get two quotes, which are listed below. Trailer Company Price 2025 500 gallon trailer Transfueler $50,265 2024 600 gallon trailer Thunder Creek $74,900 OTHER OPTIONS The Commission may elect to not approve the purchase of this equipment. I I FISCAL IMPACT This will require a budget amendment This funding will be issued through restricted Airport funds [End Agenda Memo]  I FISCAL IMPACT This will require a budget amendment This funding will be issued through restricted Airport funds [End Agenda Memo] 10.III. Lease Agreements For Airport Ground Space [Begin Agenda Memo] Synopsis: The City Commission will consider a lease agreement for ground space at the Lake Wales Municipal Airport. Recommendation: Staff recommends that the City Commission approve the following action: 1. Approve a lease agreement between Jump Florida Skydiving, LLC and the city for 24,239.52 square feet (0.56 acres) of airport ground space. 2. Authorize the Mayor to execute the agreement. Background: Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. Jump Florida Skydiving, LLC is requesting to lease land for a Corporate Hangar at the rate of .29 (twenty-nine cents) per square foot per annum ($7,029.46). The lease shall run for a period of 30 (thirty) years. The tenant shall be fully responsible for the payment of survey, taxes, license fees, permit fees, improvements, decorations and furnishings, including but not limited to fencing, lighting, roadways and any apron area located inside the premises, automobile parking, drainage, necessary finishes, electrical, telephone, communication conduit and accessories piping, duct work, equipment and fixtures as required by the tenant in the conduct of business. The tenant will hereby lease the premises subject to and in compliance with, as applicable, all building codes, zoning regulations, and municipal, county, state and federal laws, ordinances and regulations governing or regulating the premises or its uses. All covenants, easements and restrictions of record, governmental permits applicable or affecting the premises now and in the future, such as stormwater and other environmental permits. Airport rules and regulations, city's airport minimum development standard, the minimum standards for commercial aviation operators and the airport security and emergency plans. Fiscal Impact: The leases will generate $7,029.46 in annual revenue for the airport. Other Options: The Commission may choose not to authorize the execution of the lease agreement at this time. [End Agenda Memo] 10.IV. Purchase: Airport JetA Fuel Truck [Begin Agenda Memo]  [End Agenda Memo] 10.IV. Purchase: Airport JetA Fuel Truck [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of a JetA fuel truck for the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase of a JetA fuel truck in the amount of $75,000.00 as provided in the quote from Titan Aviation Fuels 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The Airport has been renting a JetA fuel truck from Titan Aviation fuels for $1,000.00 per month since February of 2024. The fuel truck has made a significant difference in our fuel sales, so we budgeted to purchase one. The price of fuel trucks has increased dramatically over the last few years, so we have decided to purchase the rental fuel truck from Titan. Below is a list of quotes for new JetA trucks as well as comparable trucks to the one we have been renting. Truck Company Price 2009 F750- 2,200 Gallon Titan Aviation $75,000 1996 Ford L8000- 5,000 gallon Bassco Services $65,000 2022 F750- 3,000 gallon Machinio $242,995 2023 F550- 1,500 gallon ProFlo $177,995 2024 F750- 3,000 gallon SkyMark $257,600 OTHER OPTIONS The Commission may elect to not approve the purchase of this equipment. FISCAL IMPACT This will require a budget amendment This funding will be issued through restricted Airport funds [End Agenda Memo] 10.V. Lease And Operating Agreement – Fun Flight Training, LLC. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider renewing a lease/operating agreement for space at the Lake Wales Municipal Airport FBO building. RECOMMENDATION 1. Approve the renewal a lease/operating agreement between Fun Flight Training, LLC and the City for 172 square feet of airport office space. 2. Authorize the Mayor to execute the agreement.  1. Approve the renewal a lease/operating agreement between Fun Flight Training, LLC and the City for 172 square feet of airport office space. 2. Authorize the Mayor to execute the agreement. BACKGROUND Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. In September 2020 the City Commission approved a lease and operating agreement with Fun Flight Training, LLC for space at the FBO building. This agreement needs to be renewed. Fun Flight Training, LLC is requesting to lease space within the FBO building for flight training instruction and consultation at a rate of .23 (twenty- three cents) per square foot ($39.56) per month ($474.72) per annum. Fun Flight Training, LLC also agrees to pay the city a flight instruction fee of $5.00 per hour of flight instruction and an aircraft ferry fee of $50.00 per aircraft ferry. The lease shall run for a period of twelve (12) months with a renewal clause of two (2) additional twelve (12) month periods subsequent to its initial term upon mutual agreement of the parties. OTHER OPTIONS The City Commission may choose not to authorize the execution of the lease agreement at this time. FISCAL IMPACT Airport revenue of $474.72 annually, $5.00 per hour for flight instruction and $45.00 dollars per aircraft ferry. [End Agenda Memo] 10.VI. Reauthorization Of Citizens Advisory Task Force (CATF) [Begin Agenda Memo] SYNOPSIS The City Commission needs to reauthorize the Citizens Advisory Task Force (CATF) to provide public input for the forthcoming CDBG application. RECOMMENDATION Staff recommends that the City Commission 1. Reauthorize the CATF 2. Reappoint four past members to the Citizens Advisory Task Force (CATF) that are still interested in serving. Eddye Rivers, Durinda Wells, Narvell Petersen and Linda Kimbrough are recommended for appointment. 3. Appoint a new member. Brinda Burrows lives in that neighborhood and is willing to serve. BACKGROUND In November 2015 and in July 2020, the City Commission authorized the CATF to review past CDBG grant applications and to provide input. The last meeting was held in August 2020. Those members consisted of Durinda Wells, Eddye Rivers, Linda Kimbrough, Janice Snell and Narvell Petersen. In order to apply for a Neighborhood Revitalization CDBG grant, this task force must be reauthorized. This group would meet to review and comment on  BACKGROUND In November 2015 and in July 2020, the City Commission authorized the CATF to review past CDBG grant applications and to provide input. The last meeting was held in August 2020. Those members consisted of Durinda Wells, Eddye Rivers, Linda Kimbrough, Janice Snell and Narvell Petersen. In order to apply for a Neighborhood Revitalization CDBG grant, this task force must be reauthorized. This group would meet to review and comment on the proposed application. The CATF must have at least 5 members, all of which must be residents of the City. At least 51% of the CATF members need to be from low to moderate income (LMI) households - so the smallest size CATF is 5 members - that means that 3 must be LMI. Also, none can be elected officials and no more than one can be a City employee. OTHER OPTIONS Do not reauthorize the CATF or recommend different members. FISCAL IMPACT none [End Agenda Memo] 10.VII. Special Event Permit Application: Lake Wales Care Center 40th Anniversary Celebration May 30, 2025 [Begin Agenda Memo] SYNOPSIS The Lake Wales Care Center has applied for a permit to host an anniversary celebration on May 30, 2025 from 4:00 p.m. – 7:00 p.m. They are requesting to close the Market place and Park Avenue from 9:00 a.m. – 9:00 p.m. between Market Street and 1st Street. RECOMMENDATION Staff recommends approval of the permit for the 40th Anniversary Celebration on May 30, 2025 and the road closure. BACKGROUND The Lake Wales Care Center has applied to host a 40th Anniversary Celebration on Friday May 30, 2025 from 4:00 p.m. – 7:00 p.m. This will be a street party with tents, stage, food, music and program. They are requesting to close Park Avenue from Market to 1st Streets and the Marketplace from 9:00 a.m. – 9:00 p.m. OTHER OPTIONS Do not approve the permit application FISCAL IMPACT As this is a new unbudgeted event, the Juneteenth Lake Wales Care Center will reimburse the City 100% of Public Services and Police costs. [End Agenda Memo] 10.VIII. Special Event Permit Juneteenth Street Fair [Begin Agenda Memo] SYNOPSIS: A special event permit application to sponsor a Juneteenth Street Fair on June 14, 2025. This event will require the closing of Lincoln Avenue between D Street and B Street from 10:00 a.m. to 10:00 p.m. This event will include alcohol. RECOMMENDATION Staff recommends: 1. Approval of the Special Event permit for the Juneteenth Street Fair on June 14, 2025 from 3:00 p.m. and 7:00 p.m. 2. Approval to close Lincoln Avenue between D Street and B Street from 10:00 a.m. – 10:00  RECOMMENDATION Staff recommends: 1. Approval of the Special Event permit for the Juneteenth Street Fair on June 14, 2025 from 3:00 p.m. and 7:00 p.m. 2. Approval to close Lincoln Avenue between D Street and B Street from 10:00 a.m. – 10:00 p.m. 3. Approve the serving of alcohol within the designated boundaries. BACKGROUND The Juneteenth Lake Wales LLC/Lincoln Community Development Corporation has submitted a special event permit application to sponsor a Juneteenth Street Fair on June 14, 2025. Event hours are 3:00 p.m. – 7:00 p.m. Set up will begin at 10:00 a.m. This event will require the closing of Lincoln Avenue from D Street to B Street from 10:00 a.m. – 10:00 p.m. The event will include alcohol, DJ, live music, vendors and food trucks OTHER OPTIONS Do not approve the permit. FISCAL IMPACT As this is a new unbudgeted event, the Juneteenth Lake Wales LLC./ Lincoln Community Development Corporation will reimburse the City 100% of Public Services and Police costs. [End Agenda Memo] 10.IX. Special Event Permit: Beers With Pioneers October 24, 2025 [Begin Agenda Memo] SYNOPSIS This is a request by the Lake Wales History Museum to host an event called Beers with Pioneers on Friday, October 24, 2025 from 6:00 p.m. – 9:00 p.m. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to allow the Lake Wales History Museum to host an event at the Museum and in the downtown on Stuart and Park Avenue and Scenic HWY and First Street to include the serving of alcohol on Friday, October 24, 2025, from 6:00 p.m. – 9:00 p.m. BACKGROUND The Lake Wales History Museum is planning to host a beer crawl/wine walk type of event on Friday, October 24, 2025 from 6:00 p.m. – 9:00 p.m. This event will allow participants to stroll from the museum through downtown with alcohol. Police officers will be present for the event. No streets will be closed. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT None. Lake Wales History Museum will cover the cost of off-duty officers. [End Agenda Memo] 10.X. Special Event Permit Application: Video Footage Of Park Avenue, Market Street, Orange Avenue And Crystal Avenue [Begin Agenda Memo]  [End Agenda Memo] 10.X. Special Event Permit Application: Video Footage Of Park Avenue, Market Street, Orange Avenue And Crystal Avenue [Begin Agenda Memo] SYNOPSIS: Approval of this Special Event Application will allow the City of Lake Wales Communications and Engagement Department to get video footage of downtown streets on Monday May 12, 2025. RECOMMENDATION Staff recommends that the City Commission consider taking the following action: 1. Approve the Special Event Permit Application for the City of Lake Wales Communications and Engagement Department to get video footage of downtown streets on May 12, 2025 from 9:30 a.m. – 11:00 a.m. 2. Approve the request to close portions of Park Avenue, Orange Avenue and Crystal Avenue between Scenic HWY and First Street and N Market Street between Crystal and Park for short periods between 9:30 a.m. – 11:00 a.m. BACKGROUND The City of Lake Wales Communications and Engagement Department has submitted an application for a permit to close some of the downtown roads to get video footage from a drone camera of downtown streets on May 12, 2025. OTHER OPTIONS Do not approve the event application. FISCAL IMPACT No In-kind services were budgeted for this event. Costs will be paid at 100% by the sponsor. [End Agenda Memo] 10.XI. Library Renovations Construction Agreement With Qualis General Contractors, LLC [Begin Agenda Memo] SYNOPSIS: Library Renovations Construction Agreement Qualis General Contractors, LLC STAFF RECOMMENDATION Staff recommends the City Commission take the following action: 1. Approve the Construction Agreement with Qualis General Contractors for $251,714 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf in regards to this agreement. BACKGROUND On February 26, 2025, the City Commission approved the award of the bid for the library renovations to Qualis General Contractors in the amount of $249,864.00. At that time, the formal construction agreement was not yet finalized. Staff now presents this agreement for the City Commission's approval and also recommends authorization for the City Manager to execute it. Additionally, approval is requested for $1,850.00 to cover permit fees, bringing the total contract price to $251,714.00. FISCAL IMPACT The FY 2024-2025 Library Impact fee is approximately $500,000.00. [End Agenda Memo]  Manager to execute it. Additionally, approval is requested for $1,850.00 to cover permit fees, bringing the total contract price to $251,714.00. FISCAL IMPACT The FY 2024-2025 Library Impact fee is approximately $500,000.00. [End Agenda Memo] 10.XII. Commission Appointment Of Polk County Library Cooperative Governing Board Members [Begin Agenda Memo] SYNOPSIS: The Commission will consider the appointment of an alternate member to serve on the Polk County Library Cooperative Governing Board. STAFF RECOMMENDATION: It is recommended that the City Commission take the following action: 1. Approve the appointment of Kristina Nichols as an alternate member to the Polk County Library Cooperative’s Governing Board effective June 1, 2025. BACKGROUND: In 1997, and reaffirmed in 2024, thirteen cities within Polk County entered into an Interlocal Agreement with the Polk County Board of County Commissioners to extend public library services to residents in unincorporated areas of the county. Oversight of the Polk County Library Cooperative is provided by its policy-making body, the Polk County Library Cooperative Governing Board. This board is composed of one Commission-appointed representative from each participating municipality, along with one representative from the Polk County Board of County Commissioners. Additionally, each municipality may designate alternates to attend Governing Board meetings when the primary representative is unavailable. The City Manager has recommended appointing Kristina Nichols as an alternate member of the PCLC Governing Board. Staff recommends approval. OTHER OPTIONS: None [End Agenda Memo] 10.XIII. Lake Vegetation Cleanup – Applied Aquatic Management, LLC Piggyback Agreement [Begin Agenda Memo] SYNOPSIS: Staff recommends approval of services under Contract FWC21174 with Applied Aquatic Management, Inc. for lake vegetation control. The proposed vegetation management supports the environmental health of local water bodies and ensures compliance with state resource management practices. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following actions: 1. Approve the execution of a piggyback agreement under FWC Contract FWC21174 with Applied Aquatic Management, Inc. to perform aquatic vegetation control services on City- maintained lakes. 2. Authorize the City Manager to execute the appropriate documents, on behalf of the City. BACKGROUND Aquatic vegetation control is essential for maintaining the health and  Applied Aquatic Management, Inc. to perform aquatic vegetation control services on City- maintained lakes. 2. Authorize the City Manager to execute the appropriate documents, on behalf of the City. BACKGROUND Aquatic vegetation control is essential for maintaining the health and ecological balance of City lakes. Overgrowth of invasive and nuisance vegetation can negatively impact water quality, limit recreation, and harm native habitats. The Florida Fish and Wildlife Conservation Commission (FWC) has awarded Contract FWC21174 to Applied Aquatic Management, Inc. to perform aquatic vegetation control services throughout the South Florida Water Management District. By partnering through this existing FWC contract, the City benefits from a streamlined procurement process, ensuring compliance with Chapter 287.057, Florida Statutes. Applied Aquatic Management will provide all labor, equipment, and herbicides necessary to control aquatic vegetation in compliance with environmental and regulatory standards. Prolonged deferral of lake vegetation management can degrade water quality, increase long-term remediation costs, and disrupt aquatic ecosystems. Establishing a routine maintenance schedule improves budget forecasting and supports the ongoing health and recreational use of these lakes. OTHER OPTION The Commission could choose to reject this agreement; however, doing so would further delay much-needed vegetation control efforts. Prolonging this work risks significant environmental degradation and increased future cleanup costs, as previously experienced with Lake Weaver and Lake Cooper when overgrowth led to extensive and costly remediation. FISCAL IMPACT A total of $50,000 has been allocated under G/L 405-542-100-663-035 for the lakes clean-up initiative. [End Agenda Memo] 11. NEW BUSINESS 11.I. RESOLUTION 2025-07 Authorizes An Amended Maintenance Agreement (BEI15, FM No. 432727-1-78- 50) With FDOT For Right-Of-Way Maintenance – State Roads Within Lake Wales [Begin Agenda Memo] SYNOPSIS: Resolution 2025-07 approves an agreement that outlines the maintenance responsibilities of the City of Lake Wales in specific right-of-way (ROW) areas along State Roads 17, 60, and US 27, in coordination with the Florida Department of Transportation (FDOT). RECOMMENDATION It is recommended that the Commission take the following action: 1. Adopt Resolution 2025-07, authorizing an agreement between the City of Lake Wales and the Florida Department of Transportation for the maintenance of designated state road right- of-way areas within city limits. 2. Authorize the Mayor to execute the agreement and associated resolution on behalf of the City. BACKGROUND The City of Lake Wales has an ongoing partnership with the Florida of-way areas within city limits. 2. Authorize the Mayor to execute the agreement and associated resolution on behalf of the City. BACKGROUND The City of Lake Wales has an ongoing partnership with the Florida Department of Transportation (FDOT) to provide maintenance for state road right-of-way areas within the City. This amended agreement (Maintenance Agreement No. BEI15, FM No. 432727- 1-78-50) continues that relationship and outlines updated responsibilities, payment terms, and maintenance details. The agreement covers the following locations: • SR 17 (Scenic Highway) – from north of Winston Avenue to just north of the entrance to Findlay • SR 60 – from east of US 27 to SR 17, and SR 17 to Tangelo Street • US 27 – medians only, from 500' north of Central Avenue to 700' north of Towerwood Boulevard Maintenance services include mowing (slope and intermediate), edging, litter removal, and manual weed control. Specific quantities, cycles, and unit costs are outlined in Attachments A and B of the agreement. The contract term is three (3) years, with the potential for a three- year renewal upon mutual agreement. Annual compensation totals $40,244.13, disbursed in three quarterly payments of $10,061.04 and one quarterly payment of $10,061.01. The total agreement value is $120,732.39 for the initial term. Staff recommends the Commission take the following action, approve and authorize the Mayor to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS Decline to approve the amended agreement. This could result in lost funding opportunities and would require FDOT to seek other maintenance providers for these areas. FISCAL IMPACT The City will receive $120,732.39 over three years from FDOT for maintaining designated right-of-way areas. There is no net cost to the City beyond existing staff and operational resources used to fulfill the maintenance duties. [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2025-07 by title only. RESOLUTION 2025-07 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE ON BEHALF OF THE CITY AN AGREEMENT BETWEEN THE CITY OF LAKE WALES AND THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE OF CERTAIN STATE ROAD RIGHTS OF WAY. Commissioner Thompson made a motion to adopt RESOLUTION 2025-07. Commissioner Williams seconded the motion. by roll call vote:  ROAD RIGHTS OF WAY. Commissioner Thompson made a motion to adopt RESOLUTION 2025-07. Commissioner Williams seconded the motion. by roll call vote: Commissioner Thompson "YES" Commissioner Williams "YES" Commissioner Gibson "YES" Mayor Hilligoss "YES" Motion passed 4-0. 11.II. RESOLUTION 2025-08 – Grant Application To Community Development Block Grant – Small Cities For Fire Station #3 [Begin Agenda Memo] SYNOPSIS: City staff is recommending the city commission review the application to CDBG-SC for a grant in the amount of $2,000,000 to help fund the construction of Fire Station #3. Approval to submit includes adoption of Resolution 2025-08. RECOMMENDATION Adopt Resolution 2025-08 to authorize city mayor (or alternates) to execute the grant application and submit the application and supporting documents to the FloridaCommerce, who administers the grant. BACKGROUND The City of Lake Wales plans to apply to the FloridaCommerce for a FFY 2025 Small Cities Community Development Block Grant (CDBG) of $2,000,000 in the Neighborhood Revitalization category. The project qualifies under the Urgent Need national objective. Fire Department has requested 3,400,000 be budgeted int eh 25/26 CIP. Activity Name CDBG Funding City Funding Design $0 $317,910 Construction $2,000,000 $1,000,000 The City will design, construct and furnish a Fire Station located at Nest Egg Road/Hunt Brothers road to serve the developing area of the City. The city has purchased said property and it will need to be annexed into the city soon, otherwise, the city may not be awarded any funding. The city has already contracted with Parlier + Crews for Design services. The current attachment is a draft proposal as the city needs to hold a final public meeting (not during a regular commission meeting) on Monday, May 6th at 5:00 and incorporate any substantive comments/changes into the final application prior to its submission on May 16th. The application process may also require a Resolution, which, if required, will be presented as part of this agenda item for May 6th regular city commission meeting. FISCAL IMPACT Total proposed FY 25/26 CIP budget is $3,400,00. Grant funding request is $2,000,000. The city proposed funding contribution is $1,317,910.  The application process may also require a Resolution, which, if required, will be presented as part of this agenda item for May 6th regular city commission meeting. FISCAL IMPACT Total proposed FY 25/26 CIP budget is $3,400,00. Grant funding request is $2,000,000. The city proposed funding contribution is $1,317,910. [End Agenda Memo] Jennifer Nanek, City Clerk, read RESOLUTION 2025-08 by title only. RESOLUTION 2025-08 RESOLUTION OF THE CITY COMMISSION OF LAKE WALES, FLORIDA, AUTHORIZING THE CITY MAYOR TO MAKE APPLICATION TO THE FLORIDA DEPARTMENT OF COMMERCE FOR A COMMUNITY DEVELOPMENT BLOCK GRANT SMALL CITIES SPONSORED BY THE CITY OF LAKE WALES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. Commissioner Gibson made a motion to adopt RESOLUTION 2025-08. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Gibson "YES" Commissioner Thompson "YES" Commissioner Williams "YES" Mayor Hilligoss "YES" Motion passed 4-0. 11.III. Red Light And School Zone Enforcement Cameras [Begin Agenda Memo] Synopsis: Selection of a vendor for the Enforcement Cameras RECOMMENDATION 1. It is recommended the City Commission approve the selection of ALTUMINT as the vendor for the Red Light and School Zone Enforcement Camera Program. BACKGROUND The selection committee assigned to evaluate the City’s Red Light and School Zone Enforcement camera Program has completed its review process. After thorough consideration, the committee has reached a unanimous decision to recommend ALTUMINT as the City’s new vendor for this program. This partnership will ensure compliance with traffic laws, ultimately fostering a safer community. OPTIONS The City Commission may vote not to use ALTUMINT as their vendor. FISCAL IMPACTS With ALTUMINT, the City of Lake Wales would not incur any expenses in the implementation or use of this enforcement program. [End Agenda Memo]  OPTIONS The City Commission may vote not to use ALTUMINT as their vendor. FISCAL IMPACTS With ALTUMINT, the City of Lake Wales would not incur any expenses in the implementation or use of this enforcement program. [End Agenda Memo] Deputy Mayor Gibson expressed his strong approval of the selection of Altumint for the red- light camera program. He noted that the company provided a comprehensive presentation and conveyed his anticipation for the contract's implementation. Mayor Hilligoss expressed his appreciation to the Police Department and Officer Palmer for their hard work to this project. He said that he hopes that these efforts will lead to increased safety for our children and the entire community. Commissioner Williams made a motion to approve this item. Commissioner Thompson seconded the motion. by roll call vote: Commissioner Williams "YES" Commissioner Thompson "YES" Commissioner Gibson "YES" Mayor Hilligoss "YES" Motion approved 4-0. 11.IV. Appointment Of Deputy Mayor Commissioner Thompson made a motion nominating Robin Gibson as Deputy Mayor. Mayor Hilligoss seconded the motion. Commissioner Gibson agreed to serve as Deputy Mayor. by voice vote: Commissioner Thompson "YES" Mayor Hilligoss "YES" Commissioner Williams "YES" Commissioner Gibson "YES" Motion passed 4-0. 12. CITY ATTORNEY Albert C. Galloway, Jr., City Attorney, addressed a question about the Mayor's role in appointments to the library cooperative. He stated that based on their review with the City Clerk, Section 3.06 of the City Charter dictates that the Mayor, in conjunction with the City Commissioners, makes appointments to citizen advisory and regulatory boards, commissions, committees, and authorities. While Commissioners can suggest individuals, the appointments are made by the Mayor with the City Commission's advice and consent.  Albert C. Galloway, Jr., City Attorney, addressed a question about the Mayor's role in appointments to the library cooperative. He stated that based on their review with the City Clerk, Section 3.06 of the City Charter dictates that the Mayor, in conjunction with the City Commissioners, makes appointments to citizen advisory and regulatory boards, commissions, committees, and authorities. While Commissioners can suggest individuals, the appointments are made by the Mayor with the City Commission's advice and consent. Commissioner Thompson commented that the library cooperative is a county board. Mr. Galloway confirmed that it is still a citizen advisory board. Commissioner Thompson asked if the City Charter would need to be amended to change the appointment process? Mr. Galloway confirmed this. Mr. Galloway reported that the Dixie Walesbilt hotel closing is scheduled for Monday, May 12th, which is the 30-day deadline stipulated in the settlement agreement. He has been in contact with Ray Brown's attorney, Todd South, multiple times regarding closing costs (documentary stamps and deed recording fees) and the inclusion of past due property taxes from 2023 and 2024 in the settlement statement. While Brown has received the initial settlement funds, he is awaiting the settlement statement for confirmation and wants to ensure these outstanding items are addressed. Deputy Mayor Gibson expressed concern about any potential delays, emphasizing the contractual 30-day closing requirement with Monday being the deadline. Mr. Galloway stated he is not aware of any reasons for delay or requests for extension, and the city has been firm about no extensions. He acknowledged that Brown's attorney was retained later in the process, causing some initial delays in communication. Deputy Mayor Gibson stressed the urgency of the closing, given the over ten years of previous delays, and insisted the city needs the title by Monday. He indicated that any failure to close would be met with significant displeasure, including his own. He also wants to ensure Ray Brown receives his funds. Deputy Mayor Gibson stated he would stay after the meeting to ensure the closing proceeds and wants any potential excuses for delays on the other side eliminated. Mr. Galloway reassured him that they have received no indication of issues or requests for delays and believes Brown's attorney is working as expected, albeit starting late. Deputy Mayor Gibson requested to be informed before the end of the week if the closing is not on track for Monday, which Mr. Galloway agreed to do. 13. CITY MANAGER James Slaton, City Manager, provided an update on the East Central Polk Parkway. He reported that a virtual meeting the previous night unveiled two new potential routes, both located north of previous considerations (A, B, C, and D). Notably, while a Highway 60 connection remains a priority, the current focus is on routes originating at Highway 27 to facilitate right-of-way acquisitions. Corridor F would begin in Dundee, directly at Highway 27. Corridor E would start further south on Highway 27, in the vicinity of the Eagle Ridge/Waverly Road area. Mr. Slaton mentioned that a meeting presenting the same information would take place in Davenport the following day from 4:30 PM to 7:30 PM. He also stated that the Turnpike Authority is open to holding a similar meeting in Lake Wales. Mayor Hilligoss confirmed that he is hoping to host the event at High Point Church. 13.I. Commission Meeting Calendar James Slaton, City Manager, reminded the Commission of the CRA meeting on Tuesday. 14. CITY COMMISSION COMMENTS Commissioner Williams expressed his happiness to be back and part of Lake Wales, referencing positive comments about the "two ladies from the ranch" as representative of the city's spirit. He gave a special acknowledgment to Ms. Cassandra for her remarkable and tireless work with the county on behalf of the Highland Manor neighborhood (which is outside city limits but part of the greater Lake Wales area), specifically noting her success in getting speed bumps installed. He also mentioned her assurance that the Mayor would meet with her. Commissioner Williams addressed the missionary present, offering to meet at his church to explore potential partnerships, even if the city couldn't directly fulfill the request. Commissioner Williams congratulated the Mayor on his swearing-in. Commissioner Thompson began by summarizing his recent focus as "trucks, traffic, trash, and toll roads," noting these as common citizen concerns.  potential partnerships, even if the city couldn't directly fulfill the request. Commissioner Williams congratulated the Mayor on his swearing-in. Commissioner Thompson began by summarizing his recent focus as "trucks, traffic, trash, and toll roads," noting these as common citizen concerns. Regarding trucks and traffic, he addressed citizen complaints about dump trucks on Lakeshore Blvd and other recently paved streets due to a construction project. He clarified that while the city restricts trucks in residential neighborhoods for through traffic, there isn't an ordinance preventing the current dump truck activity, which he considers a "cost of doing business" during this growth. He urged patience but noted the Police Department's increased monitoring for potential speeding. On traffic, he expressed appreciation for Ms. Cassandra's work and his belief that the new red-light cameras on Highway 60 will change driver behavior (his correction), aiming for increased attention rather than just altering traffic flow. He recalled the high number of red-light violations presented at the workshop and believes the cameras will be beneficial for safety. He acknowledged citizen concerns about tickets and assured that efforts will be made to inform the public about the active cameras. He reiterated public safety as a key responsibility. Regarding trash, he noted ongoing complaints and inquired about the timeline for changes to the yard waste pickup schedule. James Slaton, City Manager, indicated an ordinance change would advance this. Finally, on toll roads, Commissioner Thompson emphasized that the community's voice was heard regarding the proposed East Central Polk Parkway routes (A, B, C, D). He highlighted the significant shift to the new E and F routes, acknowledging the potential for a Highway 60 connection later. He credited the commissioners' letter, the Mayor's advocacy, and citizen input for this change. He found the Turnpike Authority's approach impressive, considering planned development in the area. He cautioned that the project is not yet funded and the next step is right-of-way acquisition. While encouraging interested citizens to attend the Davenport meeting or view the presentation online, he assured Lake Wales residents their concerns had already made a difference and commended the city's productive and positive response. Deputy Mayor Gibson stated his intention to prioritize funding in the upcoming budget session for what he terms "the original town historic restoration." He defined this area as the residential zone roughly bordered by Polk Avenue, Crystal Lake, Lakeshore Boulevard, and Scenic Highway. He noted this area and the northwest section as the original residential parts of town, with significant work and programs already underway in the northwest. He believes the "original town," despite its neighborhood development design, hasn't received adequate maintenance and support. He sees opportunities for enhancement through design standards, recognition, maintenance, and especially alley improvements. Acknowledging the anticipated difficulty in crafting the upcoming budget, he nonetheless intends to advocate strongly for budgetary consideration for this historic restoration project. He alluded to the challenges of the budget, noting the city's growth and increased responsibilities, while reiterating his commitment to this priority. 15. MAYOR COMMENTS Mayor Hilligoss explained his earlier hesitation to give a speech was due to a prior awkward experience swearing in a newly elected Polk County School Board member. He was focused on not making the same mistakes during his own swearing-in ceremony. He then expressed his sincere gratitude to the citizens of Lake Wales for his re-election. He noted his positive experience working with city staff over the past three years and his anticipation for the next three. He mentioned it was an honor to have his daughter swear him in and his wife hold the Bible. He reiterated that Lake Wales is his home and serving the community is a privilege, expressing particular gratification for being re-elected. 16. ADJOURNMENT The meeting was adjourned at 6:48 p.m. _______________________ Mayor ATTEST: _______________________ Mayor ATTEST: _______________________ City Clerk