City Commission Workshop Meeting

Commission Workshop Meeting Minutes April 30, 2025 (APPROVED) 4/30/2025 - Minutes 1. CALL TO ORDER & ROLL CALL Commission Members Present: Mayor Jack Hilligoss, Robin Gibson, Daniel Williams, Keith Thompson, Carol Gillespie Staff Members: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C Galloway, Jr., Mayor Hilligoss called the meeting to order at approximately 2:00 p.m. 2. City Manager Comments James Slaton, City Manager, said the budget priority workshop is on the 14th and encouraged the Commission to consider what they would like to see in the budget next year. 3. PRESENTATION - Citrus Connection Erin Killebrew Kinlaw, Citrus Connection, presented the six-month ridership update, covering the period from January 1st to December 31st of the previous year. The Lake Wales Circulator remains the most popular route and is recognized as crucial for addressing transportation deficiencies and food insecurity within the city. Ridership numbers reflect boardings within Lake Wales city limits only. The Squeeze route also shows strong ridership. Citrus Connection adjusts routes based on operator feedback regarding ridership and service needs. A request to extend service across Scenic Highway is currently under review with FDOT. The current contract is nearing its end, prompting future discussions with the City Manager. Kinlaw reminded the Commission that the city does not pay for the state-funded Transportation Disadvantaged (TD) door-to-door service, while ADA service operates within a 3/4 mile radius of bus stops. Eliminating routes could impact TD service eligibility. For transparency, population data and a comparison of the city's 33% cost share versus the full cost for Big Bus service were provided, noting that Davenport and Haines City are in the process of aligning with their full contribution. Finally, an invitation was extended to visit the newly relocated and enhanced Citrus Connection call center, now located at 1120 George Jenkins Boulevard. Commissioner Thompson inquired about the possibility of adding a bus stop on Burns Avenue near the city's recreation center. He expressed interest in this stop from a public health and recreational access standpoint, beyond just addressing the food desert. While acknowledging that it would require rerouting the bus, he asked about the potential cost increase to implement such a change. Ms. Kinlaw agreed to look into the feasibility and cost implications of adding this stop for consideration in the following year's route adjustments. 4. PRESENTATION: Lake Wales History Museum Lake Wales History Museum Director Angela Rosado provided an update on the museum's accomplishments, addressing previous questions and outlining future plans. Key highlights include: l Board and Staff Updates: Introduction of new Museum Assistant Nicole McDonald and board member Bartholomew Witham. Transitions in treasurer and vice president roles were also noted. l Visitor Engagement: Over 160 visitors served between January and April, $12,000 in grants awarded, and additional revenue generated through the gift shop and donations. Strong website and Facebook engagement were reported, with Instagram identified as an area for growth. l Reopening Progress: Museum exhibit updates are on schedule, with panels for the train exhibit printed and ready for installation. Grand opening announcements will be made on social media and the website. Collaboration with LaPorta and the city's facilities team on physical updates is ongoing, with temporary closures communicated as needed.  l Visitor Engagement: Over 160 visitors served between January and April, $12,000 in grants awarded, and additional revenue generated through the gift shop and donations. Strong website and Facebook engagement were reported, with Instagram identified as an area for growth. l Reopening Progress: Museum exhibit updates are on schedule, with panels for the train exhibit printed and ready for installation. Grand opening announcements will be made on social media and the website. Collaboration with LaPorta and the city's facilities team on physical updates is ongoing, with temporary closures communicated as needed. l Stuart Dunn Oliver House: Discussions are underway with the city and CRA regarding the future of the Stuart Dunn Oliver House, with a proposal to remove it from the museum's lease and explore options for city/CRA-led capital projects and potential revenue generation (e.g., Airbnb). l Financial Updates: Awarded $12,000 from the Mountain Lake Community Service Organization to transform the back freight room into a rentable program and event space ("The Freight Room"). Additional funding was also secured for "Beers with Pioneers" to enhance Pioneer Days. l Legislative Advocacy: Strong opposition to Florida House Bills 7033 and 1221, which threaten arts and cultural funding, was voiced. The Commission and community were urged to contact state legislators to express their concerns. l Membership and Volunteer Programs: Relaunching an updated membership program in early summer with new benefits. The volunteer program has also been updated with a new tracking system, drawing guidance from the city and other cultural institutions. Information is available on the museum's website. l New Newsletter: A new, more consistent email newsletter has been launched to improve communication about museum happenings, events, and community partnerships. Subscription is available on the museum's website. l Community Engagement and Upcoming Events: Encouragement to attend Pioneer Days and Beers with Pioneers in October, follow social media and the website for updates, and get involved with the museum's growth and 50th-anniversary preparations. Commissioner Thompson expressed his unsurprise, though disappointment, upon learning about the Florida House Bills mentioned by Angela Rosado. He thanked her for bringing them to the Commission's attention. He stated his general frustration with recent actions from the state legislature and anticipated these bills would be similarly unfavorable. He urged citizens to closely monitor the developments in Tallahassee, asserting that current trends are detrimental to local communities like Lake Wales, as they appear to be eroding local control and centralizing decision-making at higher levels under fewer individuals, despite being justified under the guise of tax reduction. 5. Red Light And School Zone Enforcement Cameras [Begin Agenda Memo] Synopsis: Selection of a vendor for the Enforcement Cameras RECOMMENDATION 1. It is recommended the City Commission approve the selection of ALTUMINT as the vendor for the Red Light and School Zone Enforcement Camera Program. BACKGROUND The selection committee assigned to evaluate the City’s Red Light and School Zone Enforcement camera Program has completed its review process. After thorough consideration, the committee has reached a unanimous decision to recommend ALTUMINT as the City’s new vendor for this program. This partnership will ensure compliance with traffic laws, ultimately fostering a safer community. OPTIONS The City Commission may vote not to use ALTUMINT as their vendor. FISCAL IMPACTS With ALTUMINT, the City of Lake Wales would not incur any expenses in the implementation or use of this enforcement program. [End Agenda Memo] Chief Velasquez stated that the legislation allowing the city to explore red light and school zone speed enforcement cameras had been approved. Following an RFP process, the selection committee unanimously recommended ALTUMINT as the vendor to manage the program. He introduced Lieutenant Edward Palmer, who has overseen the project, and Gloria Johnson, ALTUMINT's Regional Sales Manager with extensive law enforcement experience. Chief Velasquez indicated that Lieutenant Palmer and Ms. Johnson would provide more details about the program, share relevant statistics from their analysis, and answer any questions Chief Velasquez stated that the legislation allowing the city to explore red light and school zone speed enforcement cameras had been approved. Following an RFP process, the selection committee unanimously recommended ALTUMINT as the vendor to manage the program. He introduced Lieutenant Edward Palmer, who has overseen the project, and Gloria Johnson, ALTUMINT's Regional Sales Manager with extensive law enforcement experience. Chief Velasquez indicated that Lieutenant Palmer and Ms. Johnson would provide more details about the program, share relevant statistics from their analysis, and answer any questions before the Commission considers approving the contract with ALTUMINT. He then deferred to Lieutenant Palmer to begin the presentation. Lorraine Johnson from Altumint expressed her pleasure in working with Chief Velasquez and Lieutenant Palmer, highlighting their shared passion for community and traffic safety. She provided an overview of Altumint, emphasizing their two decades of experience, their status as an American-based company with a local Florida team, and their proactive approach in new states as legislation changes. She noted Altumint was the first to implement a school zone speed enforcement program in Florida, partnering successfully with the City of Eustis. Altumint also offers stand-alone AOPR cameras as part of their programs. A key component of their approach is a comprehensive public awareness and information campaign, including templates for city communication and media events, to modify driver behavior rather than just issuing citations. This campaign includes a mandatory 30-day warning period. Johnson shared data from Lake Alfred, showing a significant 66% decrease in violations in one school zone within three months after implementation. She clarified that citations are only issued for speeds 10 mph or more over the posted limit. The penalty is $100, with $60 returning to the municipality and $12 going to the main school district, to be divided among all public and charter schools based on student population. She acknowledged the large number of charter schools in Lake Wales and how the funding is distributed according to state law. Johnson also mentioned the potential for accommodation regarding camera placement due to their positive relationship with the city. She confirmed that the city determines the destination of the $60 received from each citation. Commissioner Thompson shared his personal experience with speeding in the Lake Wales High School zone, noting it was a significant problem. Ms. Johnson then presented violation data for several school zones: l Roosevelt Academy: Showed no northbound violations and minimal violations southbound, with a 66% reduction after 90 days, aiming for 80-90%. l McLaughlin Middle School (SR 17): Had a notable number of violations in both northbound and southbound directions. l McLaughlin Middle (Domaris on SR 17): Also showed a significant number of violations. l 4th Street: Southbound had more violations than northbound, but was not initially recommended due to the recommendation of the other two school zones, with the expectation that general awareness from those would modify behavior. This could be revisited if needed. l Edward Bok North Academy, Spook Hill Elementary: Data was presented. l Polk Avenue Elementary: One direction had double the violations of the other and was not initially recommended but could be reconsidered. l Hillcrest Elementary: The numbers are quite high Ms. Johnson explained that signage indicating photo enforcement ahead is required around the main school zones, which often leads to a general slowing of traffic even on adjacent streets. The initial recommendation was to implement cameras at Lake Wales High School and the two locations at McLaughlin Middle School and Hillcrest Elementary. Annual violation numbers presented were based on the 180-day school year. Transitioning to red light cameras, Ms. Johnson cited a 21% reduction in fatal crashes and a 14% reduction in all crashes at signalized intersections where cameras were used. She detailed the fine breakdown for red light violations ($75 of the $158 fine returns to the city), noting that the fine does not increase for multiple offenses, and it's a civil citation with no points on the driver's license or impact on insurance if paid. If unpaid, it can escalate to a uniform traffic citation. Violation data was presented for several intersections over a 24-hour period: l US 60 and Buck Moore: Showed a significant number of violations. l US 27: Had surprisingly fewer violations. l All entrances: Generally showed lower numbers, which was seen as positive.  over a 24-hour period: l US 60 and Buck Moore: Showed a significant number of violations. l US 27: Had surprisingly fewer violations. l All entrances: Generally showed lower numbers, which was seen as positive. The initial recommendation for red light cameras was the westbound direction at the US 60 and Buck Moore intersection and two other intersections on SR 60, 3 rd Street and 1 st Street. Other directions and intersections could be considered based on future data. A video of a red-light violation was shown. Deputy Mayor Gibson humorously commented on driver behavior at traffic lights, suggesting that some drivers treat yellow lights as an indication to speed up rather than stop. Commissioner Gillespie asked if they are putting in the cameras in Bartow. Ms. Johnson said we talked with them but they went with another vendor. Ms. Johnson reviewed the different pricing options. For the red-light cameras, the state statute dictates the pricing structure. But for the School zones there are two different options, revenue sharing or a fixed fee per month. After a year of revenue sharing the city can switch to a fixed fee if they wish. Deputy Mayor Gibson asked for staff recommendation. James Slaton, City Manager, recommended the revenue sharing option. The Commission consented to this. Commissioner Gillespie asked about termination. Ms. Johnson said there was a termination clause and then addressed the city's flexibility regarding the camera program. She confirmed that the city could cancel the program entirely by sending a notification. Additionally, they have the option to remove cameras from specific locations that are not proving beneficial. She also stated that cameras can be moved to different school zones or red-light intersections if traffic patterns change or if issues arise at new locations. The program is designed to be flexible and adaptable to the city's evolving needs over time, allowing for adjustments and additions as necessary. 6. Library Renovations Construction Agreement With Qualis General Contractors, LLC [Begin Agenda Memo] SYNOPSIS: Library Renovations Construction Agreement Qualis General Contractors, LLC STAFF RECOMMENDATION Staff recommends the City Commission take the following action: 1. Approve the Construction Agreement with Qualis General Contractors for $251,714 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf in regards to this agreement. BACKGROUND On February 26, 2025, the City Commission approved the award of the bid for the library renovations to Qualis General Contractors in the amount of $249,864.00. At that time, the formal construction agreement was not yet finalized. Staff now presents this agreement for the City Commission's approval and also recommends authorization for the City Manager to execute it. Additionally, approval is requested for $1,850.00 to cover permit fees, bringing the total contract price to $251,714.00. FISCAL IMPACT The FY 2024-2025 Library Impact fee is approximately $500,000.00. [End Agenda Memo] James Slaton, City Manager, and Belle Reynoso, Library Director, reviewed this item. Deputy Mayor Gibson asked what the improvements will be. Ms. Reynoso explained that the renovations will create 2 new multi-purpose rooms and expanding the teen room. Deputy Mayor Gibson encouraged her to think about using the view of Crystal Lake in the future. Ms. Reynoso agreed. 7. Commission Appointment Of Polk County Library Cooperative Governing Board Members  Deputy Mayor Gibson asked what the improvements will be. Ms. Reynoso explained that the renovations will create 2 new multi-purpose rooms and expanding the teen room. Deputy Mayor Gibson encouraged her to think about using the view of Crystal Lake in the future. Ms. Reynoso agreed. 7. Commission Appointment Of Polk County Library Cooperative Governing Board Members [Begin Agenda Memo] SYNOPSIS: The Commission will consider the appointment of an alternate member to serve on the Polk County Library Cooperative Governing Board. STAFF RECOMMENDATION: It is recommended that the City Commission take the following action: 1. Approve the appointment of Kristina Nichols as an alternate member to the Polk County Library Cooperative’s Governing Board effective June 1, 2025. BACKGROUND: In 1997, and reaffirmed in 2024, thirteen cities within Polk County entered into an Interlocal Agreement with the Polk County Board of County Commissioners to extend public library services to residents in unincorporated areas of the county. Oversight of the Polk County Library Cooperative is provided by its policy-making body, the Polk County Library Cooperative Governing Board. This board is composed of one Commission-appointed representative from each participating municipality, along with one representative from the Polk County Board of County Commissioners. Additionally, each municipality may designate alternates to attend Governing Board meetings when the primary representative is unavailable. The City Manager has recommended appointing Kristina Nichols as an alternate member of the PCLC Governing Board. Staff recommends approval. OTHER OPTIONS: None [End Agenda Memo] Belle Reynoso, Library Director, reviewed this item. Mayor Hilligoss asked if this was a commission responsibility. This was discussed. Belle Reynoso said they will look into it. 8. RESOLUTION 2025-07 Authorizes An Amended Maintenance Agreement (BEI15, FM No. 432727-1-78-50) With FDOT For Right-Of-Way Maintenance – State Roads Within Lake Wales [Begin Agenda Memo] SYNOPSIS: Resolution 2025-07 approves an agreement that outlines the maintenance responsibilities of the City of Lake Wales in specific right-of-way (ROW) areas along State Roads 17, 60, and US 27, in coordination with the Florida Department of Transportation (FDOT). RECOMMENDATION It is recommended that the Commission take the following action: 1. Adopt Resolution 2025-07, authorizing an agreement between the City of Lake Wales and the Florida Department of Transportation for the maintenance of designated state road right-of-way areas within city limits. 2. Authorize the Mayor to execute the agreement and associated resolution on behalf of the City. BACKGROUND The City of Lake Wales has an ongoing partnership with the Florida Department of Transportation (FDOT) to provide maintenance for state road right-of-way areas within the City. This amended agreement (Maintenance Agreement No. BEI15, FM No. 432727- 1-78-50) continues that relationship and outlines updated responsibilities, payment terms, and maintenance details. The agreement covers the following locations: • SR 17 (Scenic Highway) – from north of Winston Avenue to just north of the entrance to Findlay  relationship and outlines updated responsibilities, payment terms, and maintenance details. The agreement covers the following locations: • SR 17 (Scenic Highway) – from north of Winston Avenue to just north of the entrance to Findlay • SR 60 – from east of US 27 to SR 17, and SR 17 to Tangelo Street • US 27 – medians only, from 500' north of Central Avenue to 700' north of Towerwood Boulevard Maintenance services include mowing (slope and intermediate), edging, litter removal, and manual weed control. Specific quantities, cycles, and unit costs are outlined in Attachments A and B of the agreement. The contract term is three (3) years, with the potential for a three-year renewal upon mutual agreement. Annual compensation totals $40,244.13, disbursed in three quarterly payments of $10,061.04 and one quarterly payment of $10,061.01. The total agreement value is $120,732.39 for the initial term. Staff recommends the Commission take the following action, approve and authorize the Mayor to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS Decline to approve the amended agreement. This could result in lost funding opportunities and would require FDOT to seek other maintenance providers for these areas. FISCAL IMPACT The City will receive $120,732.39 over three years from FDOT for maintaining designated right-of-way areas. There is no net cost to the City beyond existing staff and operational resources used to fulfill the maintenance duties. [End Agenda Memo] James Slaton, City Manager, reviewed this item. 9. Lake Vegetation Cleanup – Applied Aquatic Management, LLC Piggyback Agreement [Begin Agenda Memo] SYNOPSIS: Staff recommends approval of services under Contract FWC21174 with Applied Aquatic Management, Inc. for lake vegetation control. The proposed vegetation management supports the environmental health of local water bodies and ensures compliance with state resource management practices. STAFF RECOMMENDATION It is recommended that the City Commission consider taking the following actions: 1. Approve the execution of a piggyback agreement under FWC Contract FWC21174 with Applied Aquatic Management, Inc. to perform aquatic vegetation control services on City-maintained lakes. 2. Authorize the City Manager to execute the appropriate documents, on behalf of the City. BACKGROUND Aquatic vegetation control is essential for maintaining the health and ecological balance of City lakes. Overgrowth of invasive and nuisance vegetation can negatively impact water quality, limit recreation, and harm native habitats. The Florida Fish and Wildlife Conservation Commission (FWC) has awarded Contract FWC21174 to Applied Aquatic Management, Inc. to perform aquatic vegetation control services throughout the South Florida Water Management District. By partnering through this existing FWC contract, the City benefits from a streamlined procurement process, ensuring compliance with Chapter 287.057, Florida Statutes. Applied Aquatic Management will provide all labor, equipment, and herbicides necessary to control aquatic vegetation in compliance with environmental and regulatory standards. Prolonged deferral of lake vegetation management can degrade water quality, increase long-term remediation costs, and disrupt aquatic ecosystems. Establishing a routine maintenance schedule improves budget forecasting and supports the ongoing health and recreational use of these lakes. OTHER OPTION The Commission could choose to reject this agreement; however, doing so would further  provide all labor, equipment, and herbicides necessary to control aquatic vegetation in compliance with environmental and regulatory standards. Prolonged deferral of lake vegetation management can degrade water quality, increase long-term remediation costs, and disrupt aquatic ecosystems. Establishing a routine maintenance schedule improves budget forecasting and supports the ongoing health and recreational use of these lakes. OTHER OPTION The Commission could choose to reject this agreement; however, doing so would further delay much-needed vegetation control efforts. Prolonging this work risks significant environmental degradation and increased future cleanup costs, as previously experienced with Lake Weaver and Lake Cooper when overgrowth led to extensive and costly remediation. FISCAL IMPACT A total of $50,000 has been allocated under G/L 405-542-100-663-035 for the lakes clean- up initiative. [End Agenda Memo] James Slaton, City Manager, reviewed this item. Commissioner Thompson asked about cleanup of Lake Wailes. Mr. Slaton said cleanup is in process. Commissioner Thompson said the Kiwanis Park area is the highest area on concern. Albert C. Galloway, Jr., City Attorney, said there is an error in the contract that will be corrected for Tuesday. 10. RESOLUTION 2025-08 – Grant Application To Community Development Block Grant – Small Cities For Fire Station #3 [Begin Agenda Memo] SYNOPSIS: City staff is recommending the city commission review the application to CDBG-SC for a grant in the amount of $2,000,000 to help fund the construction of Fire Station #3. Approval to submit includes adoption of Resolution 2025-08. RECOMMENDATION Adopt Resolution 2025-08 to authorize city mayor (or alternates) to execute the grant application and submit the application and supporting documents to the FloridaCommerce, who administers the grant. BACKGROUND The City of Lake Wales plans to apply to the FloridaCommerce for a FFY 2025 Small Cities Community Development Block Grant (CDBG) of $2,000,000 in the Neighborhood Revitalization category. The project qualifies under the Urgent Need national objective. Fire Department has requested 3,400,000 be budgeted int eh 25/26 CIP. Activity Name CDBG Funding City Funding Design $0 $317,910 Construction $2,000,000 $1,000,000 The City will design, construct and furnish a Fire Station located at Nest Egg Road/Hunt Brothers road to serve the developing area of the City. The city has purchased said property and it will need to be annexed into the city soon, otherwise, the city may not be awarded any funding. The city has already contracted with Parlier + Crews for Design services. The current attachment is a draft proposal as the city needs to hold a final public meeting (not during a regular commission meeting) on Monday, May 6th at 5:00 and incorporate any substantive comments/changes into the final application prior to its submission on May 16th. The application process may also require a Resolution, which, if required, will be presented as part of this agenda item for May 6th regular city commission meeting. FISCAL IMPACT Total proposed FY 25/26 CIP budget is $3,400,00. Grant funding request is $2,000,000. The city proposed funding contribution is $1,317,910. [End Agenda Memo]  regular city commission meeting. FISCAL IMPACT Total proposed FY 25/26 CIP budget is $3,400,00. Grant funding request is $2,000,000. The city proposed funding contribution is $1,317,910. [End Agenda Memo] Sara Irvine, Special Projects Administrator, reviewed this item. Deputy Mayor Gibson asked about our chances for success for getting the grant. Ms. Irvine said we have a good chance. This was discussed. 11. Reauthorization Of Citizens Advisory Task Force (CATF) [Begin Agenda Memo] SYNOPSIS The City Commission needs to reauthorize the Citizens Advisory Task Force (CATF) to provide public input for the forthcoming CDBG application. RECOMMENDATION Staff recommends that the City Commission 1. Reauthorize the CATF 2. Reappoint four past members to the Citizens Advisory Task Force (CATF) that are still interested in serving. Eddye Rivers, Durinda Wells, Narvell Petersen and Linda Kimbrough are recommended for appointment. 3. Appoint a new member. Brinda Burrows lives in that neighborhood and is willing to serve. BACKGROUND In November 2015 and in July 2020, the City Commission authorized the CATF to review past CDBG grant applications and to provide input. The last meeting was held in August 2020. Those members consisted of Durinda Wells, Eddye Rivers, Linda Kimbrough, Janice Snell and Narvell Petersen. In order to apply for a Neighborhood Revitalization CDBG grant, this task force must be reauthorized. This group would meet to review and comment on the proposed application. The CATF must have at least 5 members, all of which must be residents of the City. At least 51% of the CATF members need to be from low to moderate income (LMI) households - so the smallest size CATF is 5 members - that means that 3 must be LMI. Also, none can be elected officials and no more than one can be a City employee. OTHER OPTIONS Do not reauthorize the CATF or recommend different members. FISCAL IMPACT none [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 12. Airport AVGAS Fuel Trailer [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of an AVGAS fuel trailer for the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase of an AVGAS fuel trailer in the amount of $50,265.00 as provided in the quote from Transfueler. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND During the construction of our fuel tanks, we used an AVGAS fuel truck from Titan Aviation  1. Approve the purchase of an AVGAS fuel trailer in the amount of $50,265.00 as provided in the quote from Transfueler. 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND During the construction of our fuel tanks, we used an AVGAS fuel truck from Titan Aviation fuels. During that time, we saw how much our tenants really enjoyed not having the taxi to the fuel farm to get fuel before take-off. The truck also increased how much AVGAS we were selling to aircraft flying in and out of the Airport daily. We decided to budget for an AVGAS truck, but due to the price increase we are not able to buy a new truck. This AVGAS trailer holds 500 gallons of fuel at a time and can be pulled behind our work truck to service aircraft. This trailer adheres to all FAA standards and meets the fuel requirements of DEP and Titan fuels. This trailer has a full filtration system, which is required, but is not available on all trailers on the market. This why I was only able to get two quotes, which are listed below. Trailer Company Price 2025 500 gallon trailer Transfueler $50,265 2024 600 gallon trailer Thunder Creek $74,900 OTHER OPTIONS The Commission may elect to not approve the purchase of this equipment. I I FISCAL IMPACT This will require a budget amendment This funding will be issued through restricted Airport funds [End Agenda Memo] Amanda Lomneck, Airport Director, reviewed this item. 13. Lease Agreements For Airport Ground Space [Begin Agenda Memo] Synopsis: The City Commission will consider a lease agreement for ground space at the Lake Wales Municipal Airport. Recommendation: Staff recommends that the City Commission approve the following action: 1. Approve a lease agreement between Jump Florida Skydiving, LLC and the city for 24,239.52 square feet (0.56 acres) of airport ground space. 2. Authorize the Mayor to execute the agreement. Background: Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. Jump Florida Skydiving, LLC is requesting to lease land for a Corporate Hangar at the rate of .29 (twenty- nine cents) per square foot per annum ($7,029.46). The lease shall run for a period of 30 (thirty) years. The tenant shall be fully responsible for the payment of survey, taxes, license fees, permit fees, improvements, decorations and furnishings, including but not limited to fencing, lighting, roadways and any apron area located inside the premises, automobile parking, drainage, necessary finishes, electrical, telephone, communication conduit and accessories piping, duct work, equipment and fixtures as required by the tenant in the conduct of business. The tenant will hereby lease the premises subject to and in compliance with, as applicable, all building codes, zoning regulations, and municipal, county, state and federal laws, ordinances and regulations governing or regulating the premises or its uses. All covenants, easements and restrictions of record, governmental permits applicable or affecting the premises now and in the future, such as stormwater and other environmental permits. Airport rules and regulations, city's airport minimum development standard, the minimum standards for commercial aviation operators and the airport security and emergency plans.  The tenant will hereby lease the premises subject to and in compliance with, as applicable, all building codes, zoning regulations, and municipal, county, state and federal laws, ordinances and regulations governing or regulating the premises or its uses. All covenants, easements and restrictions of record, governmental permits applicable or affecting the premises now and in the future, such as stormwater and other environmental permits. Airport rules and regulations, city's airport minimum development standard, the minimum standards for commercial aviation operators and the airport security and emergency plans. Fiscal Impact: The leases will generate $7,029.46 in annual revenue for the airport. Other Options: The Commission may choose not to authorize the execution of the lease agreement at this time. [End Agenda Memo] Amanda Lomneck, Airport Director, reviewed this item. Commissioner Gillespie asked if this was for skydiving. Ms. Lomneck said this isn't for skydiving but maintenance of aircraft. Commissioner Gillespie asked if skydiving interferes with general aviation. Ms. Lomneck said no not at this time. The skydivers and other activity all operate together in a safe manner. If the airport gets bigger then it may become a problem. 14. Lease And Operating Agreement – Fun Flight Training, LLC. [Begin Agenda Memo] SYNOPSIS: The City Commission will consider renewing a lease/operating agreement for space at the Lake Wales Municipal Airport FBO building. RECOMMENDATION 1. Approve the renewal a lease/operating agreement between Fun Flight Training, LLC and the City for 172 square feet of airport office space. 2. Authorize the Mayor to execute the agreement. BACKGROUND Chapter 3-Airport, Section 3-30 of the City of Lake Wales Code of Ordinances allows the city to lease hangars, pasture lands and other airport property to individuals, firms or corporations. In September 2020 the City Commission approved a lease and operating agreement with Fun Flight Training, LLC for space at the FBO building. This agreement needs to be renewed. Fun Flight Training, LLC is requesting to lease space within the FBO building for flight training instruction and consultation at a rate of .23 (twenty- three cents) per square foot ($39.56) per month ($474.72) per annum. Fun Flight Training, LLC also agrees to pay the city a flight instruction fee of $5.00 per hour of flight instruction and an aircraft ferry fee of $50.00 per aircraft ferry. The lease shall run for a period of twelve (12) months with a renewal clause of two (2) additional twelve (12) month periods subsequent to its initial term upon mutual agreement of the parties. OTHER OPTIONS The City Commission may choose not to authorize the execution of the lease agreement at this time. FISCAL IMPACT Airport revenue of $474.72 annually, $5.00 per hour for flight instruction and $45.00 dollars per aircraft ferry. [End Agenda Memo] Amanda Lomneck, Airport Director, reviewed this item. Commissioner Thompson asked how busy is this activity. Ms. Lomeck said they now have 3 instructors and 2 helicopter instructors.  FISCAL IMPACT Airport revenue of $474.72 annually, $5.00 per hour for flight instruction and $45.00 dollars per aircraft ferry. [End Agenda Memo] Amanda Lomneck, Airport Director, reviewed this item. Commissioner Thompson asked how busy is this activity. Ms. Lomeck said they now have 3 instructors and 2 helicopter instructors. Commissioner Thompson asked about flight training for Lake Wales High School Students. Mr. Slaton said that Polk State College has an aviation academy that we might partner with. 15. Purchase: Airport JetA Fuel Truck [Begin Agenda Memo] SYNOPSIS: The City Commission will consider approving the purchase of a JetA fuel truck for the Lake Wales Municipal Airport. RECOMMENDATION It is recommended that the City Commission take the following action(s): 1. Approve the purchase of a JetA fuel truck in the amount of $75,000.00 as provided in the quote from Titan Aviation Fuels 2. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND The Airport has been renting a JetA fuel truck from Titan Aviation fuels for $1,000.00 per month since February of 2024. The fuel truck has made a significant difference in our fuel sales, so we budgeted to purchase one. The price of fuel trucks has increased dramatically over the last few years, so we have decided to purchase the rental fuel truck from Titan. Below is a list of quotes for new JetA trucks as well as comparable trucks to the one we have been renting. Truck Company Price 2009 F750- 2,200 Gallon Titan Aviation $75,000 1996 Ford L8000- 5,000 gallon Bassco Services $65,000 2022 F750- 3,000 gallon Machinio $242,995 2023 F550- 1,500 gallon ProFlo $177,995 2024 F750- 3,000 gallon SkyMark $257,600 OTHER OPTIONS The Commission may elect to not approve the purchase of this equipment. FISCAL IMPACT This will require a budget amendment This funding will be issued through restricted Airport funds [End Agenda Memo] Amanda Lomneck, Airport Director, reviewed this item. Commissioner Thompson asked what the service life is on one of these. Mr. Slaton said this depends on maintenance and upkeep. Ms. Lomneck said reviewed their maintenance procedures. Mr. Slaton explained that this is service that pilots come to expect. Ms. Lomneck said this will help us sell a lot more fuel. The airport has had a 65% increase in activity over the past year. 16. ORDINANCE 2025-03 Charter Amendment Run-Off Elections – 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS 16. ORDINANCE 2025-03 Charter Amendment Run-Off Elections – 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS ORDINANCE 2025-03 modifies the charter to include run-off elections as approved by the voters on April 1, 2025 RECOMMENDATION Adopt ORDINANCE 2025-03 after 2nd reading and Public hearing. BACKGROUND In 2007 the City Commission passed Ordinance 2007-01 to put the issue of removing run- off elections on the ballot. These charter amendments were approved by the voters in April of 2007. Ordinance 2024-12, adopted in May of 2024, put a Charter Amendment on the April 1, 2025 Municipal Election ballot to include run-off elections in the future. The Charter Amendment was approved by voters. Ordinance 2025-03 would amend the charter as approved by voters. The first run-off election could happen in 2026. The schedule would be as follows Tuesday April 7th would be the Election for Seats 3 & 5 (Thompson & Gibson) Tuesday May 5th would be the Run-off election if needed. Wednesday May 6th Commission Meeting would be the swearing in of winners of the April 7th Election June 2nd would be the swearing in of the winner of the run-off election if needed as the charter says that “shall take office at the first regular meeting in the month following their election”. OTHER OPTIONS Do not approve Ordinance 2025-03 or recommend changes. FISCAL IMPACT The 2025-2026 election budget will need to be increased about $5000 [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 17. Special Event Permit Application: Lake Wales Care Center 40th Anniversary Celebration May 30, 2025 [Begin Agenda Memo] SYNOPSIS The Lake Wales Care Center has applied for a permit to host an anniversary celebration on May 30, 2025 from 4:00 p.m. – 7:00 p.m. They are requesting to close the Market place and Park Avenue from 9:00 a.m. – 9:00 p.m. between Market Street and 1st Street. RECOMMENDATION Staff recommends approval of the permit for the 40th Anniversary Celebration on May 30, 2025 and the road closure. BACKGROUND The Lake Wales Care Center has applied to host a 40th Anniversary Celebration on Friday May 30, 2025 from 4:00 p.m. – 7:00 p.m. This will be a street party with tents, stage, food, music and program. They are requesting to close Park Avenue from Market to 1st Streets and the Marketplace from 9:00 a.m. – 9:00 p.m. OTHER OPTIONS Do not approve the permit application FISCAL IMPACT As this is a new unbudgeted event, the Juneteenth Lake Wales Care Center will reimburse the City 100% of Public Services and Police costs. [End Agenda Memo]  OTHER OPTIONS Do not approve the permit application FISCAL IMPACT As this is a new unbudgeted event, the Juneteenth Lake Wales Care Center will reimburse the City 100% of Public Services and Police costs. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 18. Special Event Permit Application: Video Footage Of Park Avenue, Market Street, Orange Avenue And Crystal Avenue [Begin Agenda Memo] SYNOPSIS: Approval of this Special Event Application will allow the City of Lake Wales Communications and Engagement Department to get video footage of downtown streets on Monday May 12, 2025. RECOMMENDATION Staff recommends that the City Commission consider taking the following action: 1. Approve the Special Event Permit Application for the City of Lake Wales Communications and Engagement Department to get video footage of downtown streets on May 12, 2025 from 9:30 a.m. – 11:00 a.m. 2. Approve the request to close portions of Park Avenue, Orange Avenue and Crystal Avenue between Scenic HWY and First Street and N Market Street between Crystal and Park for short periods between 9:30 a.m. – 11:00 a.m. BACKGROUND The City of Lake Wales Communications and Engagement Department has submitted an application for a permit to close some of the downtown roads to get video footage from a drone camera of downtown streets on May 12, 2025. OTHER OPTIONS Do not approve the event application. FISCAL IMPACT No In-kind services were budgeted for this event. Costs will be paid at 100% by the sponsor. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 19. Special Event Permit Juneteenth Street Fair [Begin Agenda Memo] SYNOPSIS: A special event permit application to sponsor a Juneteenth Street Fair on June 14, 2025. This event will require the closing of Lincoln Avenue between D Street and B Street from 10:00 a.m. to 10:00 p.m. This event will include alcohol. RECOMMENDATION Staff recommends: 1. Approval of the Special Event permit for the Juneteenth Street Fair on June 14, 2025 from 3:00 p.m. and 7:00 p.m. 2. Approval to close Lincoln Avenue between D Street and B Street from 10:00 a.m. – 10:00 p.m. 3. Approve the serving of alcohol within the designated boundaries. BACKGROUND The Juneteenth Lake Wales LLC/Lincoln Community Development Corporation has submitted a special event permit application to sponsor a Juneteenth Street Fair on June 14, 2025. Event hours are 3:00 p.m. – 7:00 p.m. Set up will begin at 10:00 a.m. This event will require the closing of Lincoln Avenue from D Street to B Street from 10:00 a.m. – 10:00 p.m. The event will include alcohol, DJ, live music, vendors and food trucks  BACKGROUND The Juneteenth Lake Wales LLC/Lincoln Community Development Corporation has submitted a special event permit application to sponsor a Juneteenth Street Fair on June 14, 2025. Event hours are 3:00 p.m. – 7:00 p.m. Set up will begin at 10:00 a.m. This event will require the closing of Lincoln Avenue from D Street to B Street from 10:00 a.m. – 10:00 p.m. The event will include alcohol, DJ, live music, vendors and food trucks OTHER OPTIONS Do not approve the permit. FISCAL IMPACT As this is a new unbudgeted event, the Juneteenth Lake Wales LLC./ Lincoln Community Development Corporation will reimburse the City 100% of Public Services and Police costs. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 20. Special Event Permit: Beers With Pioneers October 24, 2025 [Begin Agenda Memo] SYNOPSIS This is a request by the Lake Wales History Museum to host an event called Beers with Pioneers on Friday, October 24, 2025 from 6:00 p.m. – 9:00 p.m. The event will include alcohol. RECOMMENDATION Staff recommends 1. That the City Commission approve the permit request to allow the Lake Wales History Museum to host an event at the Museum and in the downtown on Stuart and Park Avenue and Scenic HWY and First Street to include the serving of alcohol on Friday, October 24, 2025, from 6:00 p.m. – 9:00 p.m. BACKGROUND The Lake Wales History Museum is planning to host a beer crawl/wine walk type of event on Friday, October 24, 2025 from 6:00 p.m. – 9:00 p.m. This event will allow participants to stroll from the museum through downtown with alcohol. Police officers will be present for the event. No streets will be closed. OTHER OPTIONS Do not approve the Special Event Permit. FISCAL IMPACT None. Lake Wales History Museum will cover the cost of off-duty officers. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. 21. Commission Member Appointments Jennifer Nanek, City Clerk, reviewed this item. There was consensus to leave all appointments the same. 21.I. Appointment Of A Representative To Polk TPO 21.II. Appointment Of A Representative To Polk Transit Authority Board Of Directors 21.III. Appointment Of A Representative And Alternate To The Polk Regional Water Cooperative 21.IV. Appointment Of A Representative To The Airport Authority 21.V. Appointment Of A Representative To The Housing Authority 21.VI. Appointment Of A Representative To The Ridge League Of Cities 22. Appointment Of Deputy Mayor  21.V. Appointment Of A Representative To The Housing Authority 21.VI. Appointment Of A Representative To The Ridge League Of Cities 22. Appointment Of Deputy Mayor 23. CITY COMMISSION AND MAYOR COMMENTS Commissioner Gillespie asked about the bid process for the red light cameras. Stephanie Lutton, identified as the Parks and Recreation Director, clarified the bid selection process for the red-light cameras. She stated that the selection committee comprised members of the police department's traffic unit, a detective, administrative staff (Mike Smith), and herself. The committee members independently scored the vendors based on pre-defined criteria outlined in the RFP, and ALTUMINT was the top choice for three out of the four committee members. Commissioner Gillespie expressed satisfaction with ALTUMINT's presentation but raised a concern about the potential financial burden of the fines on lower-income drivers compared to wealthier individuals, questioning if the fines would disproportionately affect those struggling financially while having less impact on changing the behavior of more affluent drivers. Commissioner Gillespie reiterated her concern that fines, similar to tolls, disproportionately burden low- income drivers, who may struggle to afford them, while having less impact on wealthier individuals. Deputy Mayor Gibson countered by highlighting the serious consequences of traffic violations, particularly by uninsured drivers, many of whom may be lower income. He emphasized that the danger posed by a driver running a red light is the same regardless of their financial status and advocated for uninsured motorist coverage. Commissioner Thompson acknowledged Gillespie's concerns about the financial impact on low-income individuals and mentioned a past toll waiver program, expressing interest in the income aspect of such programs. However, he shared his personal observations of dangerous driving in the Burns Avenue school zone, including irresponsible drop-offs and speeding, which heightened his concern for student safety. He emphasized the challenges posed by inexperienced teen drivers, distracted drivers (especially those using phones), and impatient commercial traffic. Thompson concluded that the city has a responsibility to use available technology to enhance public safety, as the police force cannot be everywhere. He urged citizens to drive responsibly, especially in school zones, to avoid fines, and expressed less sympathy for non- residents who violate traffic laws in Lake Wales. He hoped that clear communication about the program would encourage compliance among Lake Wales residents. Mayor Hilligoss invited everyone to attend the Day of Prayer ceremony tomorrow at noon. Mayor Hilligoss reported meeting with the state toll authority on April 23rd and indicated they are nearing a decision on the route for the east central Polk Parkway. He believes some recent changes to the proposed route will benefit Lake Wales. One more public hearing is scheduled in Davenport on Tom Keen Boulevard, around May 6th. While there was discussion about potentially holding a hearing in Lake Wales at High Point, this has not yet been confirmed with him. 24. ADJOURN The meeting was adjourned at 3:30 p.m. _____________________ Mayor _____________________ Mayor ATTEST: ____________________ City Clerk