City Commission Regular Meeting

City Commission Meeting Minutes July 1, 2025 (APPROVED) 7/1/2025 - Minutes 1. INVOCATION Rob Quam gave the invocation. 2. PLEDGE OF ALLEGIANCE 3. CALL TO ORDER Mayor Hilligoss called the meeting to order at approximately 6:00 p.m. after the invocation and pledge of allegiance. 4. ROLL CALL Commission members Present: Mayor Jack Hilligoss, Keith Thompson, Carol Gillespie, Robin Gibson, Commission Member Absent: Daniel Williams Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk, Albert C. Galloway, Jr., City Attorney, 5. PROCLAMATIONS AND AWARDS 6. COMMENTS AND PETITIONS Charlene Bennett, resident, spoke against granting waivers to developments. Preston Troutman, resident, gave a report on the efforts of Lake Wales Heritage to plant trees around Lake Wales. He commended the efforts of Kevin Polk, horticulturist, in helping with landscaping and planting trees. 7. CITY CLERK 7.I. Board Appointments – Airport Authority, Citizens And Police Community Relations Advisory Board, Code Enforcement, Housing Authority, Historic District Regulatory Board, Planning And Zoning Board, Recreation Commission, Tree Advisory Board [Begin Agenda Memo] SYNOPSIS: Appointment to fill vacancies due to expiration of terms and resignations. RECOMMENDATION Staff recommends that the Mayor and Commission to make the following appointments as deemed appropriate. SYNOPSIS: Appointment to fill vacancies due to expiration of terms and resignations. RECOMMENDATION Staff recommends that the Mayor and Commission to make the following appointments as deemed appropriate. 1. Reappoint Clarke Gerard to a new term on the Airport Authority to expire 7/1/2028 2. Appoint Andrea Yancy to a term on the Airport Authority to expire 7/1/2028 3. Appoint Howard Davies to a term on the Citizens and Police Community Relations Advisory Committee to expire 7/1/2027 4. Appoint Cathy Hammel to a term on the Code Enforcement Board to expire 7/1/2028 5. Appoint Bruce Austell to a term on the Code Enforcement Board to expire 7/1/2028 6. Appoint Tiffany Davis to a term on the Historic District Regulatory Board to expire 7/1/2028 7. Appoint Tina Peak to a term on the Historic District Regulatory Board to expire 7/1/2028 8. Appoint Michelle Threatt to a term on the Housing Authority to expire 7/1/2029 9. Appoint Durinda Wells to a term on the Housing Authority to expire 7/1/2029 10. Appoint Wanda Lawson to a term on the Housing Authority to expire 7/1/2029 11. Appoint 2 applicants to the Planning and Zoning Board for a term to expire 7/1/2028 12. Appoint Andrew Motis to a term on the Recreation Commission for a term to expire 7/1/2028 13. Appoint Preston Troutman to a term on the Tree Advisory board for a term that expires on 7/1/2028 BACKGROUND The Mayor makes appointments to various citizen advisory and regulatory boards, commissions, committees, and authorities with the advice and consent of the City Commission (City Charter, Sec. 3.06). Airport Authority (City Code Sec. 2-41) – The board consists of seven (7) voting members and one (1) non-voting member who is a City Commissioner. At least two (2) voting members must be qualified electors of the City. The remaining members chosen may be persons owning property located within the City of Lake Wales or persons having a business tax receipt issued by the City of Lake Wales, are airport tenants, or have general aviation experience. (3-year term) The non-voting City Commission member serves for the duration of his or her term as City Commissioner, unless such Commissioner desires to serve a shorter period of time. In such event, the Lake Wales City Commission shall appoint another city commissioner to serve in the same manner. • There is no interview process requirement for applicants applying for appointment to this board. event, the Lake Wales City Commission shall appoint another city commissioner to serve in the same manner. • There is no interview process requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 1 Vacancy due to expired term Current Members: Fred Halde, resident 07/01/24 – 07/01/27, 2 Herb Gillis, non-resident, 07/01/24--07/01/27, P+2 Clarke Gerard, non-resident chair 06/05/18--07/01/25, P+2 Charles N. Clegg, resident 10/18/16--07/01/25, 3 Mike Bronowski, resident 10/15/24--07/01/27, P+1 Phillip Weikert, non-resident 07/01/23 – 07/01/26, 2 Manuel Grimaldo, non-resident 07/01/23--07/01/26, P+1 Mayor Jack Hilligoss, non-voting member 05/07/24 - 05/06/25, The Airport Authority recommends these reappointments. Applying for reappointment: Clarke Gerard, resident for a term expiring on 7/1/2028. Applying for appointment: Andrea Yancy for a term expiring 7/1/2028 Citizens and Police Community Relations Advisory Committee (Res 2020-05) The board consists of 6 members. Terms are 2 years. One member shall be an active police officer serving in the Lake Wales Police Department and shall be appointed by the chief of police. Each Commissioner shall recommend one appointment to the Mayor. There are currently 2 vacancies Current Members: Andy Oguntola (Seat 1) 07/01/2023 – 07/01/2025 P+2 Yadira Pollock (Seat 2) 8/20/2024 – 7/1/2026 1 Katherine Nicholas (Seat 3) 8/20/2024-7/1/2026 1 Al Goldstein (Seat 4) 7/01/2023 – 7/01/2025 P+1 Kristin Royal (Seat 5) 7/1/2024 – 7/1/2026 P+1 Michael Smith (appointed by police Chief) Applying for appointment: Howard Davies has applied for a term to expire on 7/1/2027. Commissioner Gillespie recommends this appointment. Code Enforcement Board (City Code Sec. 2-56) – The board consists of seven (7) Michael Smith (appointed by police Chief) Applying for appointment: Howard Davies has applied for a term to expire on 7/1/2027. Commissioner Gillespie recommends this appointment. Code Enforcement Board (City Code Sec. 2-56) – The board consists of seven (7) members. Whenever possible, membership shall include an architect, a businessperson, an engineer, a general contractor, a subcontractor, and a realtor. Members must be residents. (3- year term) 2 alternates can also be appointed. • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 4 regular seats and 2 alternate seats There is a vacancy on the Code Enforcement Board due to resignation. Current Members: Dwight Wilson, resident 07/01/24 – 07/01/27 3 Courtney Schmitt, resident 07/01/24 – 07/01/27, 2 Curtis Gibson, resident 07/01/2022 – 07/01/25, 1 Ralph E. Marino, resident 07/01/22 – 07/01/25, 3 Bruce Austell, resident 02/04/22 – 07/01/25 P+1 Julia Paul, resident, (alternate 2) 02/18/20 – 07/01/23 P Sara Jones, resident 07/01/24 – 07/01/2027 3 Cathy Hammel (alternate) 09/06/23 – 07/01/25 P Mark Bennett 03/08/23-7/1/2025 P Applying for Reappointment: Cathy Hammel has reapplied to serve for a regular term to expire 7/1/28. Bruce Austell has reapplied to serve for a term to expire 7/1/28. The Code Board recommended these reappointments Historic District Regulatory Board Historic District Regulatory Board (City Code Sec. 23-208.2) – The board consists of five (5) regular members (appointed in accordance with section 2-26). At least 50% of the members shall reside or own property within the City. Members shall be chosen to provide expertise in the following disciplines to the extent such professionals are available in the community: historic preservation, architecture, architectural history, curation, conservation, anthropology, building construction, landscape architecture, planning, urban design, and regulatory procedures. (3-year term) • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests regulatory procedures. (3-year term) • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies, 50% must be residents or own property in City; Current Members: Tiffany Davis, business owner 09/07/22 – 07/01/2025, P Tina Peak, resident 09/07/22 – 7/1/25, 1 Tammy James, resident 07/01/22 – 07/01/24, P Brandon Alvarado, resident 07/01/24 – 07/01/27, 3 Scott Crews, resident 07/01/24 – 07/01/27, P+2 Applying for Reappointment: Tiffany Davis for a term expiring 7/1/2028 Tina Peak for a term expiring 7/1/2028 Housing Authority (F.S. 421.04) – The board consists of five (5) members. Members must reside in the City, own property in the City, or hold a valid occupational license issued by the City. One (1) member must be a resident of the housing project who is current in rent payment or a person of low income who is receiving a rent subsidy through a program administered by the Authority. No member may be an officer or employee of the City. (4-year term) • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies due to expired terms Primary Duties: Manage and control the city’s low-rent housing units. Current Meeting Schedule: 3rd Wednesday @ 6:00 PM; Housing Authority Current Members: Michelle Threatt, resident 07/01/21 – 07/01/25, 1 Narvell Peterson, resident 07/01/20 – 07/01/24, 1 Wanda Lawson, resident Chair 07/01/21 – 07/01/25 3 Durinda Wells 07/01/21 – 07/01/25, 2 Helen Walters, housing resident 07/01/22 – 07/01/26, 3 Albert Kirkland, Jr., Ex-officio n/a Commissioner Daniel Williams, City Liaison 05/07/24 – 05/04/27 Applying for Re-Appointment: Michelle Threatt for a new term to expire 07/01/2029, Durinda Wells for a new term to expire 07/01/2029, Wanda Lawson for a new term to expire 07/01/2029 The Housing Authority and staff recommends these appointments. Commissioner Daniel Williams, City Liaison 05/07/24 – 05/04/27 Applying for Re-Appointment: Michelle Threatt for a new term to expire 07/01/2029, Durinda Wells for a new term to expire 07/01/2029, Wanda Lawson for a new term to expire 07/01/2029 The Housing Authority and staff recommends these appointments. Planning & Zoning Board (City Code Sec. 23-205.2) – The board consists of seven (7) members. At least four (4) members must reside in the City and three (3) members must either reside in or own real property in the city. (3 year term) • An interview process is required for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies, must reside in or own real property in the City Current Members: Kyra Love Harriage, Resident 7/1/24 – 07/1/27 P+2 Casey McKibben, resident 07/01/24 – 07/01/27, P+2 Courtney McCrystal, property owner 07/01/22 – 07/01/25, 1 Roy Wilkinson, resident 07/01/23 – 07/01/26, 1 Bud Colburn, resident 07/01/23 – 07/01/26, 1 Larry Bossarte, property owner 07/01/22 – 07/01/25, 1 Eric Rio, property owner 07/01/24 - 07/01/27, 2 Meetings (2-133) – The planning board shall hold regular meetings at the call of the chairman on the fourth Tuesday of each month and at such other times as the planning board may determine. Special meetings may be called by the chairman or vice-chairman with twelve (12) hours of notice. Current Meeting Schedule: - 4th Tuesday @ 5:00 p.m.; Commission Chamber Functions, powers and duties (City Code Sec. 23-205.4) - To act as Local Planning Agency pursuant to the Local Government Comprehensive Planning and Land Development Regulation Act, F.S., ch 163, part II, and perform all functions and duties prescribed therein: To advise and make recommendations to the city commission regarding applications for amendments to the official zoning map and comprehensive plan, rezoning of property, preliminary planned development projects and subdivisions; 1. To consider the need for revision or addition of regulations in these land development regulations and recommend changes to the city commission; 2. To hear and decide applications for special exception use permits and site plans in compliance with these regulations; 3. To perform any other duties which are lawfully assigned to it by the city commission Applying for Reappointment: Mark Bennett for a term to expire 7/1/2028 Scott Blackburn for a term to expire 7/1/2028 and Ben Wiles for a term to expire 7/1/2028. The Planning and Zoning Board recommends these appointments Recreation Commission (City Code Sec. 2-161) – The Recreation Commission consists of thirteen (13) members from Community Organizations providing a recreation program for the Applying for Reappointment: Mark Bennett for a term to expire 7/1/2028 Scott Blackburn for a term to expire 7/1/2028 and Ben Wiles for a term to expire 7/1/2028. The Planning and Zoning Board recommends these appointments Recreation Commission (City Code Sec. 2-161) – The Recreation Commission consists of thirteen (13) members from Community Organizations providing a recreation program for the Community and three citizen members representing the citizens at large. A Quorum shall consist of 6 members (3-year term) • There is no interview requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 1 Citizen Vacancies Current Meeting Schedule is the third Mondays of the month at 12:00 p.m. noon in the Commission Chambers. Current Members: Patrick Corwith, Citizen, 07/01/2024 – 07/1/2027, 1 Andrew Motis, Citizen, 4/5/2023 – 07/01/2025, P Laura Donaldson, Citizen 07/01/2024-07/01/2027, P+1 Curtis Reddick, Lake Wales Boys and Girls Club Scott Blackburn, Lake Wales Little League Burney Hayes, Lake Wales PAL Patty McKeeman, Lake Wales Pram Fleet Kara Wiseman, Lake Wales Public Library Robbie Shields, Lake Wales Soccer Club Joshua Havens, Lake Wales Charter Schools Courtnay Windemaker - Polk County School Board Vacant – Tennis Vacant – Polk State College Applying for Reappointment: Andrew Motis for a term to expire 7/1/2028 Staff and the Recreation Commission recommend this appointment. Tree Advisory Board (City Code Sec. 2-201) – The board consists of five (5) voting member. A majority of the members must reside or own property within the City limits. 1 member shall be a current or retired professional arborist, landscape architect or landscape planner. One member shall be a current or retired real estate investor, developer or equivalent. Terms are 3 years but the first appointments must be staggered. • There is no interview process requirement for applicants applying for appointment to this majority of the members must reside or own property within the City limits. 1 member shall be a current or retired professional arborist, landscape architect or landscape planner. One member shall be a current or retired real estate investor, developer or equivalent. Terms are 3 years but the first appointments must be staggered. • There is no interview process requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 2 Vacancies Current Members: Preston Troutman 8/2/2022 - 7/1/2025 1 Mandy Cilliers 8/2/2022 -7/1/2025 1 Robert Connors 8/2/2024 - 7/1/2027 P+1 David Price 8/2/2024 – 7/1/2027 P+1 Susan Webb 10/3/2023 – 7/1/2026 P+1 Applying for reappointment: Preston Troutman for a term that expires 7/1/2028. The Board and staff recommends this reappointment. OPTIONS Do not appoint those that have applied. FISCAL IMPACT None. These are volunteer boards. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. Andrew Motis, applicant for the Recreation Commission, introduced himself and said he was glad to see all the improvements around Lake Wales. Michelle Threatt, applicant for the Housing Authority, introduced herself and is looking forward to getting things done. Scott Blackburn, applicant for Planning and Zoning board, introduced himself and said he is a business owner and is looking forward to serving. Preston Troutman, applicant for the Tree Advisory Board, introduced himself. Mayor Hilligoss made the following appointments. Clarke Gerard to a new term on the Airport Authority to expire 7/1/2028 Andrea Yancy to a term on the Airport Authority to expire 7/1/2028 Howard Davies to a term on the Citizens and Police Community Relations Advisory Committee  Clarke Gerard to a new term on the Airport Authority to expire 7/1/2028 Andrea Yancy to a term on the Airport Authority to expire 7/1/2028 Howard Davies to a term on the Citizens and Police Community Relations Advisory Committee to expire 7/1/2027 Cathy Hammel to a term on the Code Enforcement Board to expire 7/1/2028 Bruce Austell to a term on the Code Enforcement Board to expire 7/1/2028 Tiffany Davis to a term on the Historic District Regulatory Board to expire 7/1/2028 Tina Peak to a term on the Historic District Regulatory Board to expire 7/1/2028 Michelle Threatt to a term on the Housing Authority to expire 7/1/2029 Durinda Wells to a term on the Housing Authority to expire 7/1/2029 Wanda Lawson to a term on the Housing Authority to expire 7/1/2029 Mark Bennett to the Planning and Zoning Board for a term to expire 7/1/2028 Scott Blackburn to the Planning and Zoning Board for a term to expire 7/1/2028 Andrew Motis to a term on the Recreation Commission for a term to expire 7/1/2028 Preston Troutman to a term on the Tree Advisory board for a term that expires on 7/1/2028 Deputy Mayor Gibson made a motion to approve the appointments. Commissioner Gillespie seconded the motion. by voice vote: Deputy Mayor Gibson "YES" Commissioner Gillespie "YES" Commissioner Thompson "YES" Mayor Hilligoss "YES" Motion passed 4-0. 8. CONSENT AGENDA Deputy Mayor Gibson made a motion to approve the Consent Agenda. Commissioner Gillespie seconded the motion. by voice vote: Deputy Mayor Gibson "YES" Commissioner Gillespie "YES"  by voice vote: Deputy Mayor Gibson "YES" Commissioner Gillespie "YES" Commissioner Thompson "YES" Mayor Hilligoss "YES" Motion passed 4-0. 8.I. Minutes June 17 & 25, 2025 8.II. Country Oaks 8” Water Main Extension And Upsize [Begin Agenda Memo] SYNOPSIS: Purchase of parts form Ferguson Waterworks in the amount of $25,247.01 for the Country Oaks water main extension. RECOMMENDATION It is recommended that Commission take the following action: 1. Approve the purchase from Ferguson Waterworks in the amount of $25,247.01 for the water main extension and upsize in Country Oaks. 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City owns and maintains One hundred seventy-six miles of water main, ranging in size from two inches to twenty-four inches. It becomes necessary from time to time to upsize and extend water mains in areas where more fire protection and service lines are needed. The original pipes are now too small to service the area with sufficient flows and pressures or have outlived its useful life. The city staff is seeking to replace, extend and upsize the water main on Country Oaks Blvd from Country Oaks Lane to Mammoth Grove Rd. This is an installation of 560’ of 8” water line with 200’ of it being the extension and 360’ of it is the upsizing and replacement of the main. The installation of this water main gives the residents in the area added volume for fire protection and increased pressure. Staff recommends the City Commission take the following action, approve the purchase of materials for the watermain installation from Ferguson Waterworks for $25,247.01, and to authorize the City Manager to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget for necessary line repairs, replacements, and extension. FISCAL IMPACT $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget  $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget for necessary line repairs, replacements, and extension. FISCAL IMPACT $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget for necessary line repairs, replacements, and extension. [End Agenda Memo] 8.III. Edward Byrne Memorial State And Local Law Enforcement Assistance Grants [Begin Agenda Memo] Synopsis: Approval of this item will allow the police department to receive grant funding and purchase protective equipment with JAG-D funds in FY25/26. Recommendation: Staff recommends that the Honorable Mayor and the City Commission authorize the Police Department to accept funding through the JAG-D Edward Byrne Memorial State and Local Law Enforcement Assistance Grants and purchase protective equipment. Background: Since 1999, the Police Department has received funding from the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant Program. Since that time, the department has utilized this funding to create numerous community programs as well as purchase needed equipment to enhance public safety. This year, the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant award amount for the JAG D is $2,614.00. If approved, this amount will be included in the 25/26 budget. 133 East Tillman Avenue – Lake Wales, Florida 33853 (863) 678-4223 Office (863) 678-4298 Fax L Memorandum Building Partnerships for a Safer Community The department plans to purchase three (3) ballistic shields to help protect law enforcement officers during high-risk situations that involve active shooters, armed suspects and other dangerous encounters requiring immediate tactical response. This equipment is crucial during high-risk operations such as warrant services, barricaded subjects and active assailant incidents. Addressing this equipment need through grant funding will enhance our department’s capacity to respond swiftly and safely to violent encounters, potentially saving lives while maintaining law and order within our community. Matching funds are not required for this grant. The department will use $746.00 from Police Forfeiture funds to cover additional expenses related to this purchase. Other Options: The Commission may choose not to authorize the department to accept the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant or purchase this equipment. Fiscal Impacts: The Finance Department has reviewed this application. [End Agenda Memo] 8.IV. Lighting Service Agreement With Duke Energy [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of Lighting Service Agreement with Duke Energy 8.IV. Lighting Service Agreement With Duke Energy [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of Lighting Service Agreement with Duke Energy RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Duke Energy. 2. Approve agreement in the amount of $75,283.20 for the initial term. The ongoing estimated monthly charge is for $627.36. 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND In an effort to increase visibility on Burns Avenue, the City has requested a partnership with Duke Energy for lighting services on Burns from Scenic Highway 17 to Buckmoore Road (approximately 2 miles). The Scope of Work includes forty-eight (48) light fixtures. The estimated cost for this project is $75,283.20 (one-time upfront fee). Plus, a monthly charge of $627.36 will be added to our monthly lighting account for the new lights. OTHER OPTIONS Do not approve the Lighting Service Agreement with Duke Energy. FISCAL IMPACT The total amount is $75,283.20 for the initial term. The ongoing estimated monthly charge is $627.36. [End Agenda Memo] 8.V. Proposal Agreement With Colliers For North Fire Station Project (Construction & Closeout Phases) [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of the Proposal Agreement with Colliers for the North Fire Station Project for the Construction & Closeout Phases. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Colliers Project Leaders. 2. Approve agreement in the amount of $52,713 (9 equal payments of $5,857). 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND At the November 5, 2024 City Commission Meeting, the Commission approved the Colliers project management services agreement for the design & bid phases of the North Fire Station Project (Chalet Suzanne). This proposed agreement is for management of the construction and closeout phases of the North Fire Station Project on Chalet Suzanne Road. The tentative schedule milestones are as follows: • Construction Phase July 2025-January 2026 • Occupancy & Closeout Phase February 2026- March 2026 OTHER OPTIONS Do not approve the Agreement with Colliers Project Leaders.  • Construction Phase July 2025-January 2026 • Occupancy & Closeout Phase February 2026- March 2026 OTHER OPTIONS Do not approve the Agreement with Colliers Project Leaders. FISCAL IMPACT The total amount for is $52,713 (9 equal payments of $5,857 per month). [End Agenda Memo] 8.VI. Whitehead Construction Contract For North Fire Station Expansion Project [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of Contract with Whitehead Construction for the North Fire Station Expansion Project. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Whitehead Construction. 2. Approve agreement in the amount of $515,321. 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND On March 20, 2025, the City of Lake Wales publicized an Advertisement for Bids (Bid #ITB 25- 01) for the North Fire Station Expansion. Sealed bids were submitted on May 1, 2025. The general scope of work included an expansion of the Lake Wales Fire North Station located at 600 Chalet Suzanne Rd. The General Contractor shall provide all labor, materials, tools and equipment to complete the renovation. Whitehead Construction received the highest ranking for their submitted documents with a bid in the amount of $515,321.00. The proposed construction contract has been reviewed by the City Attorney’s Office. OTHER OPTIONS Do not approve the Whitehead Construction Contract. FISCAL IMPACT The total construction amount is $515,321.00. [End Agenda Memo] 9. OLD BUSINESS 9.I. ORDINANCE 2025-07 Amendment To Chapter 23, Zoning, Land Use, And Development Regulations 2nd Reading And PUBLIC HEARING [Begin Agenda Memo] SYNOPSIS: Staff proposes an amendment to the Land Development Regulations. RECOMMENDATION Staff requests City Commission adopt Ordinance 2025-07 to amend the following code section of the Land Development Regulations (Chapter 23, Lake Wales Code of Ordinances) as recommended by the Planning and Zoning Board on May 1, 2025: ? - Section 23-422 Dimensional requirements for use of land; Table 23-422A Dimensional and Area Standards – Residential Districts. This ordinance was approved at first reading on May 20, 2025. Ordinances) as recommended by the Planning and Zoning Board on May 1, 2025: ? - Section 23-422 Dimensional requirements for use of land; Table 23-422A Dimensional and Area Standards – Residential Districts. This ordinance was approved at first reading on May 20, 2025. BACKGROUND In 2023, City Commission adopted Ordinance 2023-18, as recommended by the Planning and Zoning Board, which created a single-family attached (townhome) residential dwelling unit type to Table 23-421 Permitted Uses. As a result, this unit type became permitted by right within the R-2, R-3, PF, C-2R, and C-5 zoning districts, and through an MDP within the PDMU zoning district. Later in 2023, Ordinance 2023-38 further amended the table to allow single-family attached by right within the R-1A, R-1B, R-1C, and R-1D zoning districts. Upon adoption of the dwelling unit category, Table 23-422A, Dimensional and Area Standards – Residential Districts should have been amended to include a new dwelling type category with corresponding dimensional and area standards. Proposed Code Improvements Staff recommends the following standards for single-family attached homes: Minimum lot size: 2,750sf Minimum lot width: 25’ Minimum floor area: 1,200sf Minimum front setback: 0’ Minimum exterior side setback: 15’ Minimum interior side setback: 0’ Minimum rear setback: 15’ Minimum lot coverage: 50% Maximum Building Height: 35 feet [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-07 by title only. ORDINANCE 2025-07 AN ORDINANCE OF THE CITY OF LAKE WALES, POLK COUNTY, FLORIDA, AMENDING THE CODE OF ORDINANCES CHAPTER 23, ZONING, LAND USE AND DEVELOPMENT REGULATIONS AMENDING SECTION 23-422 DIMENSIONAL REQUIREMENTS FOR USE OF LAND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. Autumn Cochella, Growth Management, asked to make a correction. Where it says in the body Minimum lot coverage it needs to say Maximum lot coverage. The change was accepted. OPENED PUBLIC HEARING  Autumn Cochella, Growth Management, asked to make a correction. Where it says in the body Minimum lot coverage it needs to say Maximum lot coverage. The change was accepted. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Deputy Mayor Gibson made a motion to adopt the amended ORDINANCE 2025-07 after 2nd reading and public hearing. Commissioner Thompson seconded the motion. by voice vote: Deputy Mayor Gibson "YES" Commissioner Thompson "YES" Commissioner Gillespie "YES" Mayor Hilligoss "YES" Motion passed 4-0 9.II. ORDINANCE 2025-14 Annexation Of .25 Acres At Capps Road And Lake Wales Country Club/Oakwood - 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ordinance 2025-14 proposes the annexation of approximately .25 acres of land located west of Capps Road, and adjacent to the Lake Wales Country Club and Oakwood Community. RECOMMENDATION Staff recommends approval of City Commission for the annexation of .25+/- acres of land. This ordinance was approved at first reading on June 3, 2025. BACKGROUND The subject property is located west of Capps Road and is contiguous to the city limits. In September of 2021, the owner, FLLWCC, petitioned for annexation into the corporate city limits. The purpose of the annexation petition was to allow for the future annexation of Hickory Ridge, a residential subdivision at the corner of Capps Road and SR 60, which signed an annexation agreement in August of 2021 in exchange for City water. As the project nears final plat, it is in the City’s best interest to act on the annexation agreement now, before the lots are officially platted and recorded in the County. No development plans for the .25 acres of land are contemplated. Once this property is annexed, the City will pursue annexation of the Hickory Ridge neighborhood. FISCAL IMPACT Annexation of this piece of land would allow for the annexation of the residential subdivision to the south, named Hickory Ridge and designed and approved in the County, which has an active binding annexation agreement in exchange for municipal water. [End Agenda Memo] residential subdivision to the south, named Hickory Ridge and designed and approved in the County, which has an active binding annexation agreement in exchange for municipal water. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-14 by title only. ORDINANCE 2025-14 AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA PROVIDING FOR THE ANNEXATION OF APPROXIMATELY .25+/- ACRES OF LAND EAST OF CAPPS ROAD AND CONTIGUOUS TO THE INCORPORATED TERRITORY OF THE CITY OF LAKE WALES, AS SHOWN ON ATTACHMENT “A” AND SPECIFICALLY DESCRIBED HEREIN; GIVING THE CITY OF LAKE WALES JURISDICTION OVER THE LAND ANNEXED; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Deputy Mayor Gibson immediately expressed his general opposition to septic tanks, viewing them as a contributor to urban sprawl due to the larger land requirements for sanitation. He emphasized his support for the city's utility system. He then questioned the necessity of annexing such a small 0.25- acre parcel, which he considered too small for any practical development, especially when it's part of a much larger 47-acre project (addressed in the next ordinance). He initially couldn't understand its relevance or contiguity to the city. James Slaton, City Manager, clarified that the 0.25-acre parcel is necessary to make the larger, adjacent 47-acre Hickory Ridge project contiguous with the city limits, enabling its annexation. Autumn Cochella, Growth Management, displayed a map to illustrate the location. She explained that the Hickory Ridge development, currently in unincorporated Polk County, has a binding annexation agreement from 2021 to be annexed when contiguous, as the city is providing them with water. She pointed out that the 0.25-acre parcel serves as the connection point to the existing Oakwood community, which is already within the city limits and receives city water and trash pickup (though it likely uses septic tanks or a package plant, similar to the Country Club). Deputy Mayor Gibson then focused on a clause in the annexation petition (Paragraph 7), which states that the city will provide water, reclaimed water, and/or wastewater services "in like manner to the provision of such services to other city customers when such services are or become available." He questioned if the city has a policy of offering water and sewer services in tandem. Sarah Kirkland, Public Works Director, responded that sewer lines are not currently available to that specific parcel, though water and reuse lines are closer. The nearest sewer connection is at the intersection of Buck Moore and SR 60, and connecting would involve overcoming an elevation challenge, making it more expensive than providing water in this case. Deputy Mayor Gibson acknowledged that providing sewer service is often more expensive than water. He then proposed that sewer services tend to encourage clustered development, as it's less expensive to provide sewer service if the recipients are the customers are closer together an encouragement to profit motive developers and so on to come closer and to build their developments in clusters which tends to cut down on the sprawl and preserve the countryside that does it not if it cuts down on this sprawl doesn't it tend to preserve the countryside Ms. Cochella said yes Deputy Mayor Gibson said that annexing the 0.25-acre parcel wouldn't "hurt." Autumn Cochella reiterated that the annexation agreement for the larger project was made years ago. She explained that if the City Commission wants the tax benefits from the 73-lot Hickory Ridge subdivision, now is the time to annex, as it's currently in the platting stage. Once individual lots are platted and sold to homeowners, the city would need 100% participation from all individual owners to Deputy Mayor Gibson said that annexing the 0.25-acre parcel wouldn't "hurt." Autumn Cochella reiterated that the annexation agreement for the larger project was made years ago. She explained that if the City Commission wants the tax benefits from the 73-lot Hickory Ridge subdivision, now is the time to annex, as it's currently in the platting stage. Once individual lots are platted and sold to homeowners, the city would need 100% participation from all individual owners to annex later, for example, if sewer services became available. She acknowledged that the development's design does call for larger lots, consistent with septic tank use. Mayor Hilligoss confirmed that the properties would be platted and sold to builders, who would then sell them to individual homeowners. Ms. Cochella confirmed that they are in the final platting stage for individual lot sales to builders. Deputy Mayor Gibson revisited the annexation petition, specifically the clause stating the city would provide "water reclaimed and/or wastewater services." He asked if "wastewater services" explicitly included sewer. Ms. Cochella confirmed "or wastewater services." Gibson then questioned the "availability" of wastewater services mentioned in the petition for this property. Sarah Kirkland, Public Works Director, stated that sewer service is not currently available, with the closest connection being at Buck Moore and SR 60, requiring a challenging 21-foot deep excavation under SR 60, effectively making it "impossible" right now. Deputy Mayor Gibson expressed surprise that the petition stated wastewater would be available to the property, given Kirkland's information. He then questioned the overall purpose of annexing the 0.25-acre parcel if it's not essential for providing water (which is already being provided). Ms. Cochella said the parcel is necessary to annex Hickory Ridge. Albert Galloway, Jr., City Attorney, explained that currently, properties outside city limits pay a 25% premium for city water. He noted that if the city annexes the property, it would gain ad valorem tax revenue and impact fees, but would lose the 25% water premium. Deputy Mayor Gibson questioned whether this tradeoff was truly the "best" outcome if the city gains more revenue by not annexing due to the water premium. James Slaton, City Manager, countered that the benefit of annexation comes down to "ad valorem tax revenue and impact fees" that would be collected if the property is annexed. Commissioner Thompson noted that even if annexed, the city would still sell them water, just with a much lower markup than the current 25% premium for outside customers. Deputy Mayor Gibson raised a concern about the commission's limited involvement in development negotiations. He noted that much of the "nuts and bolts" of development agreements, including Planned Development Program (PDP) details and waivers, occur at the staff and Planning and Zoning Board levels, outside the commission's direct purview. He felt that by the time projects reach the commission, it's often a "take it or leave it" situation, where they're expected to be the "big deciders" but lack involvement in the preliminary negotiations. Ms. Cochella confirmed this general process but added that the commission does have the power to request changes, though it's not a common occurrence. Gibson then focused on the 0.25-acre annexation, acknowledging that it's critical for the larger 47-acre project and the resulting revenue for the city. He reiterated his strong conviction for city-provided wastewater services, as he believes they promote infill development and clustering, which helps preserve the countryside—a key aspect of the "Lake Wales Envisioned" plan. He presented his dilemma: whether to vote based on this principle (opposing septic tanks) or for the enhanced revenue the city would gain. He humorously mentioned advice he received: "hold your nose and vote for it," implying the situation "stinks" in more ways than one. Commissioner Gillespie asked about the negative consequences of not annexing the property. Mr. Slaton stated the only negative would be the loss of revenue, as the development "will be built anyway" in the county. Ms. Cochella added that if not annexed, the development would remain an unincorporated area, similar to Country Oaks, continuing to use city water service without contributing city taxes. Commissioner Gillespie then sought clarification on whether the city would have approval over any future development on the 0.25-acre parcel itself. Ms. Cochella clarified that the 47-acre Hickory Ridge  in the county. Ms. Cochella added that if not annexed, the development would remain an unincorporated area, similar to Country Oaks, continuing to use city water service without contributing city taxes. Commissioner Gillespie then sought clarification on whether the city would have approval over any future development on the 0.25-acre parcel itself. Ms. Cochella clarified that the 47-acre Hickory Ridge project's design and approval have already occurred in the county, so the city has "no say on how that looks." However, the 0.25-acre connecting piece has no development contemplated. If it were ever to be developed after annexation, it would go through the city's process. Mayor Hilligoss confirmed that the 47-acre project is essentially "done" in terms of its county approval. Commissioner Thompson expressed understanding of both sides of the debate but found it illogical to pass up significant tax revenue for the city, especially when considering future plans like increased millage rates, a recreation master plan, and other projects aimed at Lake Wales' future. He strongly supported the annexation, arguing that since the development will be built regardless, this is the city's chance to bring it into the city limits and benefit from the tax increment. He concluded that rejecting it "just because we don't like how they flush their toilets" would not serve the city well. Commissioner Gillespie made a motion to adopt ORDINANCE 2025-14 after 2nd reading and public hearing. Commissioner Thompson seconded the motion. by voice vote: Commissioner Gillespie "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 4-0 10. NEW BUSINESS 10.I. ORDINANCE 2025-15 Annexation Of 47 +/- Acres At Capps Road And State Road 60 E - 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ordinance 2025-15 proposes the annexation of approximately 47 +/- acres of land located west of Capps Road, and contiguous to the city limits, following the adoption of Annexation Ordinance 2025-14. RECOMMENDATION Staff recommends approval of Ordinance 2025-15. BACKGROUND The subject property is located west of Capps Road and currently under development within unincorporated Polk County. In August of 2021, Garden Street Communities petitioned for annexation into the city, in exchange for municipal water to serve the project. The petition provides for the City to annex the property at such time as the City deems the property is suitable for annexation. The Hickory Ridge subdivision is a 73-lot single- family residential neighborhood designed and approved under the County’s Land Development Regulations. The lots will be served by City water. City sewer service is not yet available to serve the project; therefore, the lots are designed for septic tanks. In September of 2021, the owner of the adjacent .25 acres proposed for annexation under Ordinance 2025-14, FLLWCC, petitioned for annexation into the corporate city limits. The  Development Regulations. The lots will be served by City water. City sewer service is not yet available to serve the project; therefore, the lots are designed for septic tanks. In September of 2021, the owner of the adjacent .25 acres proposed for annexation under Ordinance 2025-14, FLLWCC, petitioned for annexation into the corporate city limits. The purpose of the annexation petition was to allow for the future annexation of Hickory Ridge. As the Hickory Ridge project nears final plat, it is in the City’s best interest to act on the annexation agreement now, before the lots are officially platted and recorded in the County. FISCAL IMPACT Annexation of this piece of land would allow the City to receive the tax benefit of the 73 developed lots. [End Agenda Memo] Jennifer Nanek, City Clerk, read ORDINANCE 2025-15 by title only. ORDINANCE 2025-15 AN ORDINANCE OF THE CITY OF LAKE WALES, FLORIDA PROVIDING FOR THE ANNEXATION OF APPROXIMATELY 47+/- ACRES OF LAND WEST OF CAPPS ROAD AND CONTIGUOUS TO THE INCORPORATED TERRITORY OF THE CITY OF LAKE WALES, AS SHOWN ON ATTACHMENT “A” AND SPECIFICALLY DESCRIBED HEREIN; GIVING THE CITY OF LAKE WALES JURISDICTION OVER THE LAND ANNEXED; AND PROVIDING FOR AN EFFECTIVE DATE. OPENED PUBLIC HEARING CLOSED PUBLIC HEARING Commissioner Gillespie inquired about the County's current involvement with the property. Autumn Cochella, Growth Management, explained that the property has received development approval from Polk County for a single-family residential subdivision of about 40-45 detached lots on the 47 acres. She stated that the main spine road for the development is already constructed. The city is seeking to annex the property now, while it is still under single ownership, before the land is parceled off into individual lots for sale. Commissioner Gillespie made a motion to approve ORDINANCE 2025-15 after 1st reading and public hearing. Commissioner Thompson seconded the motion. by voice vote: Commissioner Gillespie "YES" Commissioner Thompson "YES" Deputy Mayor Gibson "YES" Mayor Hilligoss "YES" Motion passed 4-0 11. CITY ATTORNEY  Mayor Hilligoss "YES" Motion passed 4-0 11. CITY ATTORNEY Albert Galloway, Jr., City Attorney, reviewed Senate Bill 180 recently signed by the Governor. First, the bill mandates that the city must ensure it has sufficient personnel and resources to expeditiously manage post-disaster building inspection, permitting, and enforcement tasks. This creates a potential "negative impact" on the city, as it must meet this requirement regardless of its current staffing or infrastructure. Second, and more problematically in the City Attorney's view, the bill contains a provision that significantly restricts local control after certain hurricane disaster declarations. For any county listed in a federal disaster declaration for Hurricanes Debbie, Pauline, or Milton (and each municipality within those counties), the bill prohibits the adoption of more restrictive or burdensome amendments to comprehensive plans, land development regulations, or emergency procedures for site plan, development permit, or development order approvals. This prohibition applies retroactively to August 1, 2024, and extends for a three-year period until June 30th. Furthermore, for permits related to damaged property, the application must come from the property owner, not the city. Mr. Galloway concluded that this bill represents a "huge chunk out of home rule," noting its extensive nature but emphasizing these two particularly impactful provisions. He explained that the retroactivity means if the city adopted more restrictive measures after August 1, 2024, those would now be nullified for the affected properties. He also noted that the intent behind the bill seems to be to prevent cities from "taking advantage" of a disaster to make rebuilding difficult for property owners. This was discussed. 12. CITY MANAGER James Slaton, City Manager, announced positive news: the city successfully avoided the Governor's veto for a budget item related to their third fire station. As a result, they received notification today of a $3 million award to help fund the project. Mr. Slaton announced the details of the 4 th of July festivities and that there are 2 new restaurants are planned on West 60. Mr. Slaton said there is a CRA meeting and Commission Work Session next week. 13. CITY COMMISSION COMMENTS Commissioner Gillespie highlighted that the landscaped area alongside the library now has an official name: Oakley Park. She explained that it was dedicated and named after Mr. Oakley, a "very distinguished member," and emphasized its purpose as a beautiful space for people to relax and observe pollinators. She also took the opportunity to express her gratitude to staff, including Mr. Slaton, for taking the time to explain the development process to her. As someone newly elected without extensive city government experience, she greatly appreciated their help in understanding complex issues. Finally, she confirmed her intention to attend the upcoming July 4th celebration, noting that she has attended in previous years. 14. MAYOR COMMENTS 15. ADJOURNMENT The meeting was adjourned at 7:04 p.m. _______________________ Mayor  The meeting was adjourned at 7:04 p.m. _______________________ Mayor ATTEST: _______________________ City Clerk