City Commission Workshop Meeting

City Commission Workshop Meeting Minutes June 25, 22025 (APPROVED) 6/25/2025 - Minutes 1. CALL TO ORDER & ROLL CALL Commission Members Present: Mayor Jack Hilligoss, Robin Gibson, Daniel Williams, Keith Thompson, Carol Gillespie Staff Present: James Slaton, City Manager; Jennifer Nanek, City Clerk; Albert C. Galloway, Jr., City Attorney, Mayor Hilligoss called the meeting to order at approximately 2:00 p.m. 2. City Manager Comments 3. Board Appointments – Airport Authority, Citizens And Police Community Relations Advisory Board, Code Enforcement, Housing Authority, Historic District Regulatory Board, Planning And Zoning Board, Recreation Commission, Tree Advisory Board [Begin Agenda Memo] SYNOPSIS: Appointment to fill vacancies due to expiration of terms and resignations. RECOMMENDATION Staff recommends that the Mayor and Commission to make the following appointments as deemed appropriate. 1. Reappoint Clarke Gerard to a new term on the Airport Authority to expire 7/1/2028 2. Appoint Andrea Yancy to a term on the Airport Authority to expire 7/1/2028 3. Appoint Howard Davies to a term on the Citizens and Police Community Relations Advisory Committee to expire 7/1/2027 4. Appoint Cathy Hammel to a term on the Code Enforcement Board to expire 7/1/2028 5. Reappoint Bruce Austell to a term on the Code Enforcement Board to expire 7/1/2028 6. Reappoint Tiffany Davis to a term on the Historic District Regulatory Board to expire 7/1/2028 7. Reappoint Tina Peak to a term on the Historic District Regulatory Board to expire 7/1/2028 8. Reappoint Michelle Threatt to a term on the Housing Authority to expire 7/1/2029 9. Reappoint Durinda Wells to a term on the Housing Authority to expire 7/1/2029 10. Reappoint Wanda Lawson to a term on the Housing Authority to expire 7/1/2029 8. Reappoint Michelle Threatt to a term on the Housing Authority to expire 7/1/2029 9. Reappoint Durinda Wells to a term on the Housing Authority to expire 7/1/2029 10. Reappoint Wanda Lawson to a term on the Housing Authority to expire 7/1/2029 11. Appoint 2 applicants to the Planning and Zoning Board for a term to expire 7/1/2028 12. Reappoint Andrew Motis to a term on the Recreation Commission for a term to expire 7/1/2028 13. Reappoint Preston Troutman to a term on the Tree Advisory board for a term that expires on 7/1/2028 BACKGROUND The Mayor makes appointments to various citizen advisory and regulatory boards, commissions, committees, and authorities with the advice and consent of the City Commission (City Charter, Sec. 3.06). Airport Authority (City Code Sec. 2-41) – The board consists of seven (7) voting members and one (1) non- voting member who is a City Commissioner. At least two (2) voting members must be qualified electors of the City. The remaining members chosen may be persons owning property located within the City of Lake Wales or persons having a business tax receipt issued by the City of Lake Wales, are airport tenants, or have general aviation experience. (3-year term) The non-voting City Commission member serves for the duration of his or her term as City Commissioner, unless such Commissioner desires to serve a shorter period of time. In such event, the Lake Wales City Commission shall appoint another city commissioner to serve in the same manner. • There is no interview process requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 1 Vacancy due to expired term Current Members: Fred Halde, resident 07/01/24 – 07/01/27, 2 Herb Gillis, non-resident, 07/01/24--07/01/27, P+2 Clarke Gerard, non-resident chair 06/05/18--07/01/25, P+2 Charles N. Clegg, resident 10/18/16--07/01/25, 3 Mike Bronowski, resident 10/15/24--07/01/27, P+1 Phillip Weikert, non-resident 07/01/23 – 07/01/26, 2 Manuel Grimaldo, non-resident 07/01/23--07/01/26, P+1 Mayor Jack Hilligoss, non-voting member 05/07/24 - 05/06/25, The Airport Authority recommends these reappointments. Applying for reappointment: Clarke Gerard, resident for a term expiring on 7/1/2028. Applying for appointment: Andrea Yancy for a term expiring 7/1/2028 Citizens and Police Community Relations Advisory Committee (Res 2020-05) The board consists of 6 members. Terms are 2 years. One member shall be an active police officer serving in the Lake Wales Police Department and shall be appointed by the chief of police. Each Commissioner shall recommend one appointment to the Mayor. There are currently 2 vacancies Current Members: Andy Oguntola (Seat 1) 07/01/2023 – 07/01/2025 P+2 Police Department and shall be appointed by the chief of police. Each Commissioner shall recommend one appointment to the Mayor. There are currently 2 vacancies Current Members: Andy Oguntola (Seat 1) 07/01/2023 – 07/01/2025 P+2 Yadira Pollock (Seat 2) 8/20/2024 – 7/1/2026 1 Katherine Nicholas (Seat 3) 8/20/2024-7/1/2026 1 Al Goldstein (Seat 4) 7/01/2023 – 7/01/2025 P+1 Kristin Royal (Seat 5) 7/1/2024 – 7/1/2026 P+1 Michael Smith (appointed by police Chief) Applying for appointment: Howard Davies has applied for a term to expire on 7/1/2027. Commissioner Gillespie recommends this appointment. Code Enforcement Board (City Code Sec. 2-56) – The board consists of seven (7) members. Whenever possible, membership shall include an architect, a businessperson, an engineer, a general contractor, a subcontractor, and a realtor. Members must be residents. (3-year term) 2 alternates can also be appointed. • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 4 regular seats and 2 alternate seats There is a vacancy on the Code Enforcement Board due to resignation. Current Members: Dwight Wilson, resident 07/01/24 – 07/01/27 3 Courtney Schmitt, resident 07/01/24 – 07/01/27, 2 Curtis Gibson, resident 07/01/2022 – 07/01/25, 1 Ralph E. Marino, resident 07/01/22 – 07/01/25, 3 Bruce Austell, resident 02/04/22 – 07/01/25 P+1 Julia Paul, resident, (alternate 2) 02/18/20 – 07/01/23 P Sara Jones, resident 07/01/24 – 07/01/2027 3 Cathy Hammel (alternate) 09/06/23 – 07/01/25 P Mark Bennett 03/08/23-7/1/2025 P Applying for Reappointment: Cathy Hammel has reapplied to serve for a regular term to expire 7/1/28. Bruce Austell has reapplied to serve for a term to expire 7/1/28. The Code Board recommended these reappointments Historic District Regulatory Board Historic District Regulatory Board (City Code Sec. 23-208.2) – The board consists of five (5) regular members (appointed in accordance with section 2-26). At least 50% of the members shall reside or own property within the City. Members shall be chosen to provide expertise in the following disciplines to the extent such professionals are available in the community: historic preservation, architecture, architectural Historic District Regulatory Board Historic District Regulatory Board (City Code Sec. 23-208.2) – The board consists of five (5) regular members (appointed in accordance with section 2-26). At least 50% of the members shall reside or own property within the City. Members shall be chosen to provide expertise in the following disciplines to the extent such professionals are available in the community: historic preservation, architecture, architectural history, curation, conservation, anthropology, building construction, landscape architecture, planning, urban design, and regulatory procedures. (3-year term) • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies, 50% must be residents or own property in City; Current Members: Tiffany Davis, business owner 09/07/22 – 07/01/2025, P Tina Peak, resident 09/07/22 – 7/1/25, 1 Tammy James, resident 07/01/22 – 07/01/24, P Brandon Alvarado, resident 07/01/24 – 07/01/27, 3 Scott Crews, resident 07/01/24 – 07/01/27, P+2 Applying for Reappointment: Tiffany Davis for a term expiring 7/1/2028 Tina Peak for a term expiring 7/1/2028 Housing Authority (F.S. 421.04) – The board consists of five (5) members. Members must reside in the City, own property in the City, or hold a valid occupational license issued by the City. One (1) member must be a resident of the housing project who is current in rent payment or a person of low income who is receiving a rent subsidy through a program administered by the Authority. No member may be an officer or employee of the City. (4-year term) • An interview process is necessary for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies due to expired terms Primary Duties: Manage and control the city’s low-rent housing units. Current Meeting Schedule: 3rd Wednesday @ 6:00 PM; Housing Authority Current Members: Michelle Threatt, resident 07/01/21 – 07/01/25, 1 Narvell Peterson, resident 07/01/20 – 07/01/24, 1 Wanda Lawson, resident Chair 07/01/21 – 07/01/25 3 Durinda Wells 07/01/21 – 07/01/25, 2 Helen Walters, housing resident 07/01/22 – 07/01/26, 3 Albert Kirkland, Jr., Ex-officio n/a Commissioner Daniel Williams, City Liaison 05/07/24 – 05/04/27 Applying for Re-Appointment: Michelle Threatt for a new term to expire 07/01/2029, Durinda Wells for a new term to expire 07/01/2029, Wanda Lawson for a new term to expire 07/01/2029 The Housing Authority and Albert Kirkland, Jr., Ex-officio n/a Commissioner Daniel Williams, City Liaison 05/07/24 – 05/04/27 Applying for Re-Appointment: Michelle Threatt for a new term to expire 07/01/2029, Durinda Wells for a new term to expire 07/01/2029, Wanda Lawson for a new term to expire 07/01/2029 The Housing Authority and staff recommends these appointments. Planning & Zoning Board (City Code Sec. 23-205.2) – The board consists of seven (7) members. At least four (4) members must reside in the City and three (3) members must either reside in or own real property in the city. (3 year term) • An interview process is required for new applicants only. • Members are required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 3 vacancies, must reside in or own real property in the City Current Members: Kyra Love Harriage, Resident 7/1/24 – 07/1/27 P+2 Casey McKibben, resident 07/01/24 – 07/01/27, P+2 Courtney McCrystal, property owner 07/01/22 – 07/01/25, 1 Roy Wilkinson, resident 07/01/23 – 07/01/26, 1 Bud Colburn, resident 07/01/23 – 07/01/26, 1 Larry Bossarte, property owner 07/01/22 – 07/01/25, 1 Eric Rio, property owner 07/01/24 - 07/01/27, 2 Meetings (2-133) – The planning board shall hold regular meetings at the call of the chairman on the fourth Tuesday of each month and at such other times as the planning board may determine. Special meetings may be called by the chairman or vice-chairman with twelve (12) hours of notice. Current Meeting Schedule: - 4th Tuesday @ 5:00 p.m.; Commission Chamber Functions, powers and duties (City Code Sec. 23-205.4) - To act as Local Planning Agency pursuant to the Local Government Comprehensive Planning and Land Development Regulation Act, F.S., ch 163, part II, and perform all functions and duties prescribed therein: To advise and make recommendations to the city commission regarding applications for amendments to the official zoning map and comprehensive plan, rezoning of property, preliminary planned development projects and subdivisions; 1. To consider the need for revision or addition of regulations in these land development regulations and recommend changes to the city commission; 2. To hear and decide applications for special exception use permits and site plans in compliance with these regulations; 3. To perform any other duties which are lawfully assigned to it by the city commission Applying for Reappointment: Mark Bennett for a term to expire 7/1/2028 Scott Blackburn for a term to expire 7/1/2028 and Ben Wiles for a term to expire 7/1/2028. The Planning and Zoning Board recommends these appointments Recreation Commission (City Code Sec. 2-161) – The Recreation Commission consists of thirteen (13) members from Community Organizations providing a recreation program for the Community and three citizen members representing the citizens at large. A Quorum shall consist of 6 members (3-year term) • There is no interview requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 1 Citizen Vacancies Current Meeting Schedule is the third Mondays of the month at 12:00 p.m. noon in the Commission Chambers. • Current Vacancies: 1 Citizen Vacancies Current Meeting Schedule is the third Mondays of the month at 12:00 p.m. noon in the Commission Chambers. Current Members: Patrick Corwith, Citizen, 07/01/2024 – 07/1/2027, 1 Andrew Motis, Citizen, 4/5/2023 – 07/01/2025, P Laura Donaldson, Citizen 07/01/2024-07/01/2027, P+1 Curtis Reddick, Lake Wales Boys and Girls Club Scott Blackburn, Lake Wales Little League Burney Hayes, Lake Wales PAL Patty McKeeman, Lake Wales Pram Fleet Kara Wiseman, Lake Wales Public Library Robbie Shields, Lake Wales Soccer Club Joshua Havens, Lake Wales Charter Schools Courtnay Windemaker - Polk County School Board Vacant – Tennis Vacant – Polk State College Applying for Reappointment: Andrew Motis for a term to expire 7/1/2028 Staff and the Recreation Commission recommend this appointment. Tree Advisory Board (City Code Sec. 2-201) – The board consists of five (5) voting member. A majority of the members must reside or own property within the City limits. 1 member shall be a current or retired professional arborist, landscape architect or landscape planner. One member shall be a current or retired real estate investor, developer or equivalent. Terms are 3 years but the first appointments must be staggered. • There is no interview process requirement for applicants applying for appointment to this board. • Members are not required to file an annual Form 1, Statement of Financial Interests • Current Vacancies: 2 Vacancies Current Members: Preston Troutman 8/2/2022 - 7/1/2025 1 Mandy Cilliers 8/2/2022 -7/1/2025 1 Robert Connors 8/2/2024 - 7/1/2027 P+1 David Price 8/2/2024 – 7/1/2027 P+1 Susan Webb 10/3/2023 – 7/1/2026 P+1 Applying for reappointment: Preston Troutman for a term that expires 7/1/2028.  David Price 8/2/2024 – 7/1/2027 P+1 Susan Webb 10/3/2023 – 7/1/2026 P+1 Applying for reappointment: Preston Troutman for a term that expires 7/1/2028. The Board and staff recommends this reappointment. OPTIONS Do not appoint those that have applied. FISCAL IMPACT None. These are volunteer boards. [End Agenda Memo] Jennifer Nanek, City Clerk, reviewed this item. Tina Peak, applying to the Historic District Regulatory Board, introduced herself and is applying for another term. Deputy Mayor Gibson commended her for staying active in what the City is doing. He thanked her for being a part of what we are doing. Howard Davies, applying for the Citizens and Police Community Relations Advisory Board, introduced himself and is excited to serve. Mayor Hilligoss asked about why he is interested in this. Mr. Davies said to give his community a voice. Deputy Mayor Gibson shared a concern from a past meeting and the need for safety on Lincoln Avenue. He said everyone is entitled to the same services regardless of where they live. Clarke Gerard, applying for reappointment to the Airport Authority board, introduced himself and said he has a plane out there in a hangar and he has an interest in what goes on at the Airport. Durinda Wells, applying for a new term on the Housing Authority, introduced herself. Deputy Mayor Gibson expressed enthusiasm for the Grove Manor project. Ms. Wells agreed. Mayor Hilligoss said this will be a busy term. Ms. Wells said she looks forward to it. Benjamin Wiles, applying to the Planning and Zoning, introduced himself and share his background and that he wants to help out with input from his background. Deputy Mayor Gibson said that the board will be busy. Cathy Hummel, applying to Code Enforcement, introduced herself and said she has been serving as an alternate and is now applying for a regular term. She said she has learned a lot and wishes to continue. Wanda Lawson, reapplying for a new term on the Housing Authority, introduced herself. Commissioner Williams said she does a good job. Tiffany Davis, applying for the Historic District Regulatory Board, introduced herself. Deputy Mayor Gibson noted she is a big time participant in downtown. Andrea Yancy, applying to the Airport Authority, introduced herself. 4. Presentation - BizLinc Quarterly Report Frank Cornier and Derrick Blue presented an update on BizLinc's services and their impact on revitalizing businesses in the community, reflecting on their three-year, $1.2 million contract. They highlighted key achievements detailed in their executive summary. BizLinc has helped businesses generate approximately $750,000 in new business revenue, leading to the creation of 40 new, verifiable jobs and over $560,000 in wages. These numbers are validated through funding sources and self-certified business documentation, indicating that BizLinc's efforts have connected companies to other funding streams and even other municipalities using BizLinc businesses. Beyond direct financial impact, BizLinc has provided significant "second level benefits," including numerous training sessions and seminars, over 15 networking events, more than 6,000 hours of technical assistance, and 10 verified mentorship connections. This technical assistance is hands-on and practical, even involving and over $560,000 in wages. These numbers are validated through funding sources and self-certified business documentation, indicating that BizLinc's efforts have connected companies to other funding streams and even other municipalities using BizLinc businesses. Beyond direct financial impact, BizLinc has provided significant "second level benefits," including numerous training sessions and seminars, over 15 networking events, more than 6,000 hours of technical assistance, and 10 verified mentorship connections. This technical assistance is hands-on and practical, even involving on-site coaching for construction contractors. The presentation also included success stories from five diverse businesses, ranging from energy efficiency and HR consulting to wellness, healthcare, non-profit, construction, and financial planning. One construction business reportedly doubled its revenue since joining. Mr. Blue noted that unlike typical tech-focused incubators, BizLinc caters to Lake Wales' unique community, supporting many "handyman" and service-based businesses. A significant achievement is BizLinc's ability to not only secure contracts for businesses (with over half a million dollars in contracts secured for 2025 so far) but also to connect them with capital through a CDFI (Community Development Financial Institution). This partnership allows BizLinc contractors to get their purchase orders honored, providing the necessary funding to fulfill new work, which has enabled some to hire entire crews. Mr. Blue emphasized that these are verifiable, real impacts, with anticipated growth of about 25% in the next reporting period. He described their initial three years as focused on creating an entrepreneurial ecosystem that previously didn't exist in the area, particularly on Lincoln Avenue, where BizLinc is currently a sole business. He believes their presence creates a visible, professional environment that helps community members, especially children, imagine different possibilities for themselves. He concluded by stating that they measured these impacts not just for deliverables, but to demonstrate real, tangible benefits to the community. Deputy Mayor Gibson opened the discussion by acknowledging the valuable work of non-profits in the community, often performed by volunteers. He characterized BizLinc as a project benefiting the community, similar to a non-profit. He expressed interest in understanding BizLinc's expectations from the city and in establishing a standard for evaluating all non-profits, as some contribute measurably while others rely too heavily on public funds. He stressed that city funds belong to the low-to-median income citizens of Lake Wales, making accountability for results crucial. He articulated an expectation for a decline in city support over time, pushing projects towards self-sufficiency. Mr. Blue confirmed their current proposal reflects this, requesting a reduced amount, with an ultimate goal of becoming self-sufficient. Deputy Mayor Gibson then raised a sensitive issue: the embezzlement that BizLinc was a victim of. He inquired about the current status of that case and whether any resolution involves restitution to the organization. He acknowledged confidentiality but sought whatever information could be shared. Frank Cornier explained that the prosecutor's office and police department are handling it, and the process has been prolonged by legal maneuvers. Deputy Mayor Gibson noted that is similar to the city's experience with hotel litigation. Mr. Cornier said that restitution is an issue that may be considered, but they are not at that stage yet. Deputy Mayor Gibson then pivoted to the concept of community redevelopment and its link to increasing property values and the CRA trust fund. He asked if BizLinc could demonstrate instances where their efforts led to increased property values. Derrick Blue responded that they are currently interviewing a Lakeland- based "wing-type shop" interested in opening on Lincoln Avenue, potentially utilizing creative development concepts like shipping containers (similar to "Crate" in Wesley Chapel) to reduce costs. He indicated that they would need the city's help to contact property owners on Lincoln Avenue, as some are "highly motivated" to see an eatery there, but others may be overpricing their land. BizLinc is keen to sit at the table to create a plan that incentivizes growth, working with the city and property owners. He also mentioned their progress in finalizing a partnership with a CDFI and a partnering bank to provide capital to businesses, including a revenue-sharing model. Commissioner Williams commended BizLinc's hands-on approach. He then circled back to the embezzlement issue, urging BizLinc to confirm they've updated policies and protocols to prevent future incidents, emphasizing the importance of protecting public funds and maintaining the positive work being done. Frank Cornier confirmed that he and Mr. Blue are "stand-up men" committed to being good stewards of resources. He stated that their reputations and families motivated them to continue their work despite the embezzlement, which was caused by a "third person." He reiterated that BizLinc is a "for-purpose" organization that understands good stewardship, leveraging funds, and reducing reliance on government  incidents, emphasizing the importance of protecting public funds and maintaining the positive work being done. Frank Cornier confirmed that he and Mr. Blue are "stand-up men" committed to being good stewards of resources. He stated that their reputations and families motivated them to continue their work despite the embezzlement, which was caused by a "third person." He reiterated that BizLinc is a "for-purpose" organization that understands good stewardship, leveraging funds, and reducing reliance on government funding. He confirmed their new proposal reflects this by requesting less public money and incorporating more leveraged funding. He assured the commission that safeguards have been implemented, learning from the "expensive lesson" of the embezzlement. He noted that other large organizations, even Fortune 500 companies, have been victims of embezzlement, emphasizing the difficulty of preventing it entirely but that they now have a "PhD in trust and verify." Mr. Blue reiterated that their current proposal asks for less funding, as the city has not been their sole source of revenue. He mentioned they operated without city funding for the last year despite challenges, proving their self-sufficiency. He explained that the initial allocation was $400,000 per year, covering highly subsidized office space and services. He highlighted that this new proposal, for the next three years, shifts focus from foundational workshops (which aimed to establish an entrepreneurial culture on Lincoln Avenue) to financing, with a goal of making businesses "bankable" and connecting them with funding sources to activate properties on Lincoln Avenue. He expressed their motivation to rebuild the area like Nehemiah rebuilding a wall, seeing the potential despite past challenges like embezzlement and slander. He invited commissioners to review the proposal and visit their office for any questions. Mayor Hilligoss asked if this will be discussed in July with other NGO contracts City Manager James Slaton clarified that BizLinc's contract would be discussed sooner than other NGO contracts due to its expiration next month, likely at the first meeting in July. Mayor Hilligoss raised the broader issue of underutilized properties on Lincoln Avenue and downtown, noting that many interested businesses face difficulties acquiring space. He suggested the city explore ways to incentivize current owners to activate these properties without violating their rights. He pointed out the significant amount of money allocated to NGOs (over half a million dollars annually) and emphasized the need for discussions on reliance on these organizations, especially given the city's budgeting challenges. Mayor Hilligoss said he would recuse himself from this vote given the nature of his relationship with Derrick Blue through the church. Deputy Mayor Gibson then commented on the issue of unused properties, stating his willingness to discuss eminent domain, despite its controversy, as a tool to activate properties and generate community redevelopment funds. Commissioner Thompson acknowledged the hard work of BizLinc but stated that success, for him, means the revival of Lincoln Avenue with thriving, locally-owned businesses that create generational wealth and increase property values, thus contributing to the CRA trust fund. He agreed with the Deputy Mayor's sentiment, supporting the use of "whatever tools are in our toolbox" to motivate change, including through NGOs. He was pleased that BizLinc is requesting less funding, seeing it as the direction all NGOs should take, but also emphasized the city's responsibility to reward successful NGOs that demonstrate clear benefits, create jobs, and improve property values. He contrasted this with some NGOs whose precise benefit is harder to measure, noting that while groups like the Arts Council provide valuable cultural benefits, the economic impact isn't always as clear. He concluded by advocating for a thorough review of all NGO contracts, to reward those doing great work and potentially discontinue support for those that are not. 5. Wastewater Treatment Plant Expansion Presentation Sarah Kirkland, Public Works Director, introduced a presentation outlining a roadmap for the city's wastewater treatment plant expansion, maintenance, and collection system. She stated that the presentation would detail three distinct alternatives aimed at expanding the plant to meet future capacity demands. The consultant, Kimley Horne Associates, will explain each alternative, discuss probable costs, provide timelines from planning to startup, and outline potential funding initiatives. Following the presentation, there will be an opportunity for questions and a recommendation from the consultant on the preferred expansion alternative for the city and staff. Jamison Tondrealt and Tyler Bridenstine from Kimley Horn presented the master utility plan for Lake Wales' wastewater and reclaim system, emphasizing the need for expansion due to anticipated growth. Flow Projections and Capacity Needs preferred expansion alternative for the city and staff. Jamison Tondrealt and Tyler Bridenstine from Kimley Horn presented the master utility plan for Lake Wales' wastewater and reclaim system, emphasizing the need for expansion due to anticipated growth. Flow Projections and Capacity Needs Current wastewater flows are 1.2 million gallons per day (MGD), while the plant's capacity is 2.19 MGD, meaning it's currently at just over half capacity. However, with known developments, flow projections indicate a potential increase to 3.6 MGD within 20 years and up to 4.6 MGD at full build-out. The plant is projected to reach 80% capacity by 2028 and exceed its current capacity by 2030 or 2031, highlighting a critical need for expansion within the next five to six years. Proposed Alternatives The consultants outlined three alternatives for expanding the treatment plant: 1. Alternative 1 (Recommended): Current Technology Expansion:This option involves increasing the tankage and capacity of the existing plant using its current technology and processes. Phase 1, for the next 20 years (3.6 MGD), would require a new oxidation ditch, a third clarifier, additional contact points, a screw press, sludge holding, and electrical improvements. The estimated cost for Phase 1 is around $55 million, with the full build-out (Phase 2) cost being higher. ¡ Advantages: Operators are familiar with the process, it has the lowest capital and operational/maintenance (O&M) costs, and there's potential to "re-rate" existing effluent disposal percolation ponds for higher flows without significant expansion. Re-rating means evaluating if existing ponds can handle more flow without physical expansion. ¡ Disadvantages: Requires the most tankage and the largest physical footprint on site. Extending reuse water north from this location would be costly due to distance. 2. Alternative 2: Membrane Bio Reactor (MBR) Conversion:This involves converting the plant to MBR technology. ¡ Cost: Higher upfront costs for membranes and additional screening to protect them. ¡ Disadvantages: Requires significant re-training for current operational staff. 3. Alternative 3: Purchase and Expand Polk County Waverly Plant:This alternative would involve purchasing and expanding a larger plant to the north in Waverly while keeping the existing Lake Wales plant operational. ¡ Cost: Estimated at $91 million, but with uncertainty regarding relocating force mains. ¡ Advantages: More effective at providing reuse water to northern developments and allows for easier construction without shutting down the existing plant. ¡ Disadvantages: Requires maintaining and operating two plants, increasing O&M costs and requiring additional staff. Also necessitates acquiring new land for effluent disposal. Financial Analysis and Recommendation The consultants conducted a net present worth analysis, including O&M costs, for all alternatives. Alternative 1 was identified as the most cost-effective option over the long term (20 years) and offered operational familiarity for staff. Alternative 2 had the highest net present worth due to higher capital and O&M costs. Alternative 3 presented too much uncertainty and had the longest design and construction timeframe. Therefore, Alternative 1 is the recommended approach by the consultants and staff. Implementation Timeline and Funding The projected timeline for Alternative 1 indicates it will take just over four years from planning to startup. This includes finalizing the facility plan, an 18-month design phase, bidding, and at least two years for construction of Phase 1. This timeline falls within the 5-6 year window before the plant is projected to exceed capacity. Regarding funding, current efforts are focused on securing funding for the design portion, with opportunities like the State Revolving Fund (SRF) being eyed for construction funding.  The projected timeline for Alternative 1 indicates it will take just over four years from planning to startup. This includes finalizing the facility plan, an 18-month design phase, bidding, and at least two years for construction of Phase 1. This timeline falls within the 5-6 year window before the plant is projected to exceed capacity. Regarding funding, current efforts are focused on securing funding for the design portion, with opportunities like the State Revolving Fund (SRF) being eyed for construction funding. Commission Discussion During the discussion, Commissioner Williams questioned the technological "behindness" of Alternative 1 compared to Alternative 2 (MBR), given its lower cost. Mr. Tondrealt clarified that selecting Alternative 1 would not put the city "behind" technologically. He explained that this alternative would still allow the city to meet the required water quality standards, including for reuse water, within its permanent limits. He added that the only scenario where the city might be considered "behind" is if it specifically aimed for "direct potable reuse water" (treating wastewater to drinking water quality), which would require more advanced membrane technologies. However, he implied that this level of treatment might not be necessary or desirable at this time. Commissioner Thompson said that while MBR allows for "direct potable reuse" (treating wastewater to drinking water standards), it's significantly more expensive, and the existing technology still meets all reuse water quality permits. They also emphasized the psychological barrier and high cost associated with direct potable reuse. Commissioner Thompson expressed support for alternative 1. Commissioner Gillespie said she appreciated the presentation and also supports alternative 1. Deputy Mayor Gibson inquired about the "productive use" of effluent disposal sites. Ms. Kirkland explained that percolation ponds are necessary for storage when reuse water isn't being used in the distribution system, ensuring proper disposal. Deputy Mayor Gibson raised the importance of long-term cost-effectiveness, given the city's "perpetual" nature. Mr. Tondrealt confirmed that the net present worth analysis already incorporated long-term O&M costs, affirming that Alternative 1 is the most cost-effective option for at least the next 20 years. 6. Vertical Turbine Pump And Installation This item was pulled. Sarah Kirkland, Public Works Director, said that the wrong item was pulled. She reviewed the Country Oaks 8' Water Main Extension and upsize item that was inadvertently pulled but will be on Tuesday's agenda. [Begin Agenda Memo] SYNOPSIS: Purchase of parts form Ferguson Waterworks in the amount of $25,247.01 for the Country Oaks water main extension. RECOMMENDATION It is recommended that Commission take the following action: 1. Approve the purchase from Ferguson Waterworks in the amount of $25,247.01 for the water main extension and upsize in Country Oaks. 2. Authorize the City Manager to execute the appropriate documents, on the City’s behalf. BACKGROUND The City owns and maintains One hundred seventy-six miles of water main, ranging in size from two inches to twenty-four inches. It becomes necessary from time to time to upsize and extend water mains in areas where more fire protection and service lines are needed. The original pipes are now too small to service the area with sufficient flows and pressures or have outlived its useful life. The city staff is seeking to replace, extend and upsize the water main on Country Oaks Blvd from Country Oaks Lane to Mammoth Grove Rd.  BACKGROUND The City owns and maintains One hundred seventy-six miles of water main, ranging in size from two inches to twenty-four inches. It becomes necessary from time to time to upsize and extend water mains in areas where more fire protection and service lines are needed. The original pipes are now too small to service the area with sufficient flows and pressures or have outlived its useful life. The city staff is seeking to replace, extend and upsize the water main on Country Oaks Blvd from Country Oaks Lane to Mammoth Grove Rd. This is an installation of 560’ of 8” water line with 200’ of it being the extension and 360’ of it is the upsizing and replacement of the main. The installation of this water main gives the residents in the area added volume for fire protection and increased pressure. Staff recommends the City Commission take the following action, approve the purchase of materials for the watermain installation from Ferguson Waterworks for $25,247.01, and to authorize the City Manager to execute the appropriate documents, on the City’s behalf. OTHER OPTIONS $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget for necessary line repairs, replacements, and extension. FISCAL IMPACT $250,000.00 is budgeted in the Utilities Water Division FY ’24-’25 M&R Lines & Mains Budget for necessary line repairs, replacements, and extension. [End Agenda Memo] Deputy Mayor Gibson said this cost will be reimbursed by those getting the benefit. Ms. Kirkland confirmed that they are our customers. This is not related to any new development. We are upgrading the water main already out there. 7. Lighting Service Agreement With Duke Energy [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of Lighting Service Agreement with Duke Energy RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Duke Energy. 2. Approve agreement in the amount of $75,283.20 for the initial term. The ongoing estimated monthly charge is for $627.36. 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND In an effort to increase visibility on Burns Avenue, the City has requested a partnership with Duke Energy for lighting services on Burns from Scenic Highway 17 to Buckmoore Road (approximately 2 miles). The Scope of Work includes forty-eight (48) light fixtures. The estimated cost for this project is $75,283.20 (one-time upfront fee). Plus, a monthly charge of $627.36 will be added to our monthly lighting account for the new lights. OTHER OPTIONS Do not approve the Lighting Service Agreement with Duke Energy. FISCAL IMPACT The total amount is $75,283.20 for the initial term. The ongoing estimated monthly charge is $627.36. [End Agenda Memo] Deena Drumgo, Assistant City Manager, reviewed this item. Deputy Mayor Gibson asked about putting lights on a county road. James Slaton, City Manager, said it is a county road but the county won't put lights out there. We have long gotten complaints about the visibility on  [End Agenda Memo] Deena Drumgo, Assistant City Manager, reviewed this item. Deputy Mayor Gibson asked about putting lights on a county road. James Slaton, City Manager, said it is a county road but the county won't put lights out there. We have long gotten complaints about the visibility on Burns Avenue so the City will step up. Deputy Mayor Gibson agreed that he has gotten complaints about lighting there. There are school bus stops there. Commissioner Thompson agreed that we need to step up on this. 8. Proposal Agreement With Colliers For North Fire Station Project (Construction & Closeout Phases) [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of the Proposal Agreement with Colliers for the North Fire Station Project for the Construction & Closeout Phases. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Colliers Project Leaders. 2. Approve agreement in the amount of $52,713 (9 equal payments of $5,857). 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND At the November 5, 2024 City Commission Meeting, the Commission approved the Colliers project management services agreement for the design & bid phases of the North Fire Station Project (Chalet Suzanne). This proposed agreement is for management of the construction and closeout phases of the North Fire Station Project on Chalet Suzanne Road. The tentative schedule milestones are as follows: • Construction Phase July 2025-January 2026 • Occupancy & Closeout Phase February 2026- March 2026 OTHER OPTIONS Do not approve the Agreement with Colliers Project Leaders. FISCAL IMPACT The total amount for is $52,713 (9 equal payments of $5,857 per month). [End Agenda Memo] Deena Drumgo, Assistant City Manager, reviewed this item. 9. Whitehead Construction Contract For North Fire Station Expansion Project [Begin Agenda Memo] SYNOPSIS: Staff is requesting City Commission approval of Contract with Whitehead Construction for the North Fire Station Expansion Project. RECOMMENDATION It is recommended that the City Commission take the following actions: 1. Approve Agreement with Whitehead Construction. 2. Approve agreement in the amount of $515,321. 3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND On March 20, 2025, the City of Lake Wales publicized an Advertisement for Bids (Bid #ITB 25- 01) for the North Fire Station Expansion. Sealed bids were submitted on May 1, 2025. The general scope of work included an expansion of the Lake Wales Fire North Station located at 600 Chalet Suzanne  3. Authorize the City Manager to execute the necessary documents on behalf of the City. BACKGROUND On March 20, 2025, the City of Lake Wales publicized an Advertisement for Bids (Bid #ITB 25- 01) for the North Fire Station Expansion. Sealed bids were submitted on May 1, 2025. The general scope of work included an expansion of the Lake Wales Fire North Station located at 600 Chalet Suzanne Rd. The General Contractor shall provide all labor, materials, tools and equipment to complete the renovation. Whitehead Construction received the highest ranking for their submitted documents with a bid in the amount of $515,321.00. The proposed construction contract has been reviewed by the City Attorney’s Office. OTHER OPTIONS Do not approve the Whitehead Construction Contract. FISCAL IMPACT The total construction amount is $515,321.00. [End Agenda Memo] Deena Drumgo, Assistant City Manager, reviewed this item. James Slaton, City Manager, said the original estimates were $1.2 million so this is under budget. 10. Edward Byrne Memorial State And Local Law Enforcement Assistance Grants [Begin Agenda Memo] Synopsis: Approval of this item will allow the police department to receive grant funding and purchase protective equipment with JAG-D funds in FY25/26. Recommendation: Staff recommends that the Honorable Mayor and the City Commission authorize the Police Department to accept funding through the JAG-D Edward Byrne Memorial State and Local Law Enforcement Assistance Grants and purchase protective equipment. Background: Since 1999, the Police Department has received funding from the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant Program. Since that time, the department has utilized this funding to create numerous community programs as well as purchase needed equipment to enhance public safety. This year, the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant award amount for the JAG D is $2,614.00. If approved, this amount will be included in the 25/26 budget. 133 East Tillman Avenue – Lake Wales, Florida 33853 (863) 678-4223 Office (863) 678-4298 Fax L Memorandum Building Partnerships for a Safer Community The department plans to purchase three (3) ballistic shields to help protect law enforcement officers during high-risk situations that involve active shooters, armed suspects and other dangerous encounters requiring immediate tactical response. This equipment is crucial during high-risk operations such as warrant services, barricaded subjects and active assailant incidents. Addressing this equipment need through grant funding will enhance our department’s capacity to respond swiftly and safely to violent encounters, potentially saving lives while maintaining law and order within our community. Matching funds are not required for this grant. The department will use $746.00 from Police Forfeiture funds to cover additional expenses related to this purchase. Other Options: The Commission may choose not to authorize the department to accept the Edward Byrne Memorial State and Local Law Enforcement Assistance Grant or purchase this equipment. Fiscal Impacts: The Finance Department has reviewed this application. [End Agenda Memo] Captain Stephanie Goreck, Police Department, reviewed this item. 11. ORDINANCE 2025-14 Annexation Of .25 Acres At Capps Road And Lake Wales Country Club/Oakwood - 2nd Reading And Public Hearing  Captain Stephanie Goreck, Police Department, reviewed this item. 11. ORDINANCE 2025-14 Annexation Of .25 Acres At Capps Road And Lake Wales Country Club/Oakwood - 2nd Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ordinance 2025-14 proposes the annexation of approximately .25 acres of land located west of Capps Road, and adjacent to the Lake Wales Country Club and Oakwood Community. RECOMMENDATION Staff recommends approval of City Commission for the annexation of .25+/- acres of land. This ordinance was approved at first reading on June 3, 2025. BACKGROUND The subject property is located west of Capps Road and is contiguous to the city limits. In September of 2021, the owner, FLLWCC, petitioned for annexation into the corporate city limits. The purpose of the annexation petition was to allow for the future annexation of Hickory Ridge, a residential subdivision at the corner of Capps Road and SR 60, which signed an annexation agreement in August of 2021 in exchange for City water. As the project nears final plat, it is in the City’s best interest to act on the annexation agreement now, before the lots are officially platted and recorded in the County. No development plans for the .25 acres of land are contemplated. Once this property is annexed, the City will pursue annexation of the Hickory Ridge neighborhood. FISCAL IMPACT Annexation of this piece of land would allow for the annexation of the residential subdivision to the south, named Hickory Ridge and designed and approved in the County, which has an active binding annexation agreement in exchange for municipal water. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. 12. ORDINANCE 2025-15 Annexation Of 47 +/- Acres At Capps Road And State Road 60 E - 1st Reading And Public Hearing [Begin Agenda Memo] SYNOPSIS: Ordinance 2025-15 proposes the annexation of approximately 47 +/- acres of land located west of Capps Road, and contiguous to the city limits, following the adoption of Annexation Ordinance 2025-14. RECOMMENDATION Staff recommends approval of Ordinance 2025-15. BACKGROUND The subject property is located west of Capps Road and currently under development within unincorporated Polk County. In August of 2021, Garden Street Communities petitioned for annexation into the city, in exchange for municipal water to serve the project. The petition provides for the City to annex the property at such time as the City deems the property is suitable for annexation. The Hickory Ridge subdivision is a 73-lot single-family residential neighborhood designed and approved under the County’s Land Development Regulations. The lots will be served by City water. City sewer service is not yet available to serve the project; therefore, the lots are designed for septic tanks. In September of 2021, the owner of the adjacent .25 acres proposed for annexation under Ordinance 2025- 14, FLLWCC, petitioned for annexation into the corporate city limits. The purpose of the annexation petition was to allow for the future annexation of Hickory Ridge. As the Hickory Ridge project nears final plat, it is in the City’s best interest to act on the annexation agreement now, before the lots are officially platted and recorded in the County. FISCAL IMPACT Annexation of this piece of land would allow the City to receive the tax benefit of the 73 developed lots. [End Agenda Memo]  recorded in the County. FISCAL IMPACT Annexation of this piece of land would allow the City to receive the tax benefit of the 73 developed lots. [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. Deputy Mayor Gibson reiterated his strong opposition to septic tanks, asserting that they contribute to urban sprawl due to the larger lot sizes required for sanitary reasons. He stated that this approach is contrary to the city's goals of infill development and preserving natural landscapes. He declared himself a "convicted opponent" of septic tanks unless he can be convinced that their use is in the city's best interest. James Slaton, City Manager, stated that the development will happen anyway. Deputy Mayor Gibson responded that while it may proceed, at least the city will not be responsible for it, asserting, "In our corner of the world that doesn't happen." Commissioner Williams confirmed that the development is happening already. Ms. Cochella elaborated, explaining that the main spine road for the development is already in place, and it's nearing final plat approval with the county, meaning most of the infrastructure is already built. She indicated that individual lots are about to be platted. Mr. Slaton then suggested that the city should at least annex it. Commissioner Thompson acknowledged that this project is a legacy issue from the past, stating it likely "wouldn't fly" under current city standards and that the current commission wouldn't make such an annexation agreement today. However, he noted that the annexation agreement has already been made. He conceded that the commission could say no, but felt that such a refusal would be largely symbolic at this point and would result in the city losing the tax increment benefit from the developed lots. He characterized the decision as more pragmatic than symbolic. Mr. Slaton said that there is now better coordination between the city and the county. Commissioner Gillespie inquired about a nearby golf course. Ms. Cochella confirmed that the proposed property is near the Country Club golf course and open space associated with the Oakwood golf community. Commissioner Gillespie then sought confirmation that this annexation was not related to the controversial Country Club development, to which Ms. Cochella clarified that they are owners of the .25-acre parcel being annexed to facilitate contiguity for Hickory Ridge, but the Hickory Ridge development itself is separate from the proposed Country Club development. 13. ORDINANCE 2025-07 Amendment To Chapter 23, Zoning, Land Use, And Development Regulations 2nd Reading And PUBLIC HEARING [Begin Agenda Memo] SYNOPSIS: Staff proposes an amendment to the Land Development Regulations. RECOMMENDATION Staff requests City Commission adopt Ordinance 2025-07 to amend the following code section of the Land Development Regulations (Chapter 23, Lake Wales Code of Ordinances) as recommended by the Planning and Zoning Board on May 1, 2025: ? - Section 23-422 Dimensional requirements for use of land; Table 23-422A Dimensional and Area Standards – Residential Districts. This ordinance was approved at first reading on May 20, 2025. BACKGROUND In 2023, City Commission adopted Ordinance 2023-18, as recommended by the Planning and Zoning Board, which created a single-family attached (townhome) residential dwelling unit type to Table 23-421 Permitted Uses. As a result, this unit type became permitted by right within the R-2, R-3, PF, C-2R, and C-5 zoning districts, and through an MDP within the PDMU zoning district. Later in 2023, Ordinance 2023-38 further amended the table to allow single-family attached by right within the R-1A, R-1B, R-1C, and R-1D zoning districts.  BACKGROUND In 2023, City Commission adopted Ordinance 2023-18, as recommended by the Planning and Zoning Board, which created a single-family attached (townhome) residential dwelling unit type to Table 23-421 Permitted Uses. As a result, this unit type became permitted by right within the R-2, R-3, PF, C-2R, and C-5 zoning districts, and through an MDP within the PDMU zoning district. Later in 2023, Ordinance 2023-38 further amended the table to allow single-family attached by right within the R-1A, R-1B, R-1C, and R-1D zoning districts. Upon adoption of the dwelling unit category, Table 23-422A, Dimensional and Area Standards – Residential Districts should have been amended to include a new dwelling type category with corresponding dimensional and area standards. Proposed Code Improvements Staff recommends the following standards for single-family attached homes: Minimum lot size: 2,750sf Minimum lot width: 25’ Minimum floor area: 1,200sf Minimum front setback: 0’ Minimum exterior side setback: 15’ Minimum interior side setback: 0’ Minimum rear setback: 15’ Minimum lot coverage: 50% Maximum Building Height: 35 feet [End Agenda Memo] Autumn Cochella, Growth Management, reviewed this item. Deputy Mayor Gibson asked about the picture. Ms. Cochella said its an example of a single family attached home or townhome. 14. CITY COMMISSION AND MAYOR COMMENTS Commissioner Gillespie thanked the IT team for help participating in the meeting remotely. Deputy Mayor Gibson asked for parking downtown to be addressed. James Slaton, City Manager, said an item for a parking study will be on an upcoming agenda. 15. ADJOURN The meeting was adjourned at 3:42 p.m. _____________________ Mayor ATTEST: ____________________ City Clerk ATTEST: ____________________ City Clerk