A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, March 6, 2023 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee Janice Gannon, Trustee Marc Spacone, Trustee Jonathan Sprawka, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from Village Board Meeting of February 6, 2023 and February 21, 2023 B. Approval of Semi-Monthly Warrant Register Dated March 6, 2023 Totaling $667,600.89 C. Resolution Approving an Intergovernmental Agreement between the Village of Lake Zurich and Village of Kildeer for Vehicle Servicing (Assign Reso. #2023-03- 073) Summary: The current agreement with Kildeer to provide fleet maintenance and repairs expires on April 30, 2023. This partnership for fleet maintenance  2 has been in effect since 2013, allowing Kildeer to receive quality repairs and maintenance by Lake Zurich technicians familiar with emergency response vehicles in a secured location. Staff has negotiated this revised two-year agreement with a 4.3% increase charged to Kildeer for Lake Zurich’s labor rate. D. Resolution Approving an Intergovernmental Agreement between the Village of Lake Zurich and Village of Kildeer regarding the Use of Lake Zurich Gas Pumps and Fuel (Assign Reso. #2023-03-074) Summary: The current agreement with Kildeer to utilize the Lake Zurich fueling system expires on April 30, 2023. This partnership for shared gas pumps and fuel has been in effect since 2003, allowing Kildeer to access re-fueling 24- hours a day in a secured location. Staff has negotiated this revised two-year agreement with an increase charged to Kildeer for Lake Zurich’s fee from 15% of fuel used to 19% of fuel used. E. Ordinance Granting a Zoning Map Amendment and Special Use Permit to Community Unit School District 95 for 400 South Old Rand Road (Assign Ord. #2023-03-504) Summary: DLA Architects and Lake Zurich Community Unit School District 95 have filed an application seeking a Zoning Map amendment to change the existing zoning classification at 400 South Old Rand Road from B-1 Local & Community Business District to IB Institutional Building, as well as a Special Use Permit to establish a transition program center. The Planning and Zoning Commission held a public hearing on February 15, 2023 to consider this request. No objections were received and the PZC voted unanimously to recommend approval of the project. F. Ordinance Authoring Disposal of Surplus Property Owned by the Village of Lake Zurich (Assign Ord. #2023-03-505) Summary: Staff has identified pieces of equipment that are not in working order, would requires repairs in excess of present market value, or are obsolete. G. Two-Year Agreement with J&M Displays for Independence Day Fireworks for 2023 and 2024 in the Amount Not-to-Exceed $40,000 Each Year Summary: The FY 2023 budget includes $40,000 in the Hotel/Motel Tax Fund for the annual July 4th fireworks display over the lake. In January 2022, the Village awarded a three-year fireworks contract to J&M Displays to provide fireworks through 2024 at $33,000 each year. Due to price increases in the fireworks industry, J&M has requested a 20% increased fee to $40,000 a year. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action.  3 A. Agreement with Pir Tano for Main Street District Infrastructure and Streetscape Improvements in the Amount Not-to-Exceed $5,102,922.49 (Trustee Bobrowski) Summary: The FY 2023 budget includes $6.4 million in the TIF District #2 Fund for multi-phase public improvements within Lake Zurich’s Main Street District, advancing the Village’s strategic goal of infrastructure investment.  The first phase consists of replacing approximately 2,500 feet of 8-inch watermain, 1,460 feet of 8-inch sanitary sewer, 1,050 feet of storm sewer, and 240 feet sanitary force main on Main Street, Mionke Drive, and Lake Street, which includes full pavement resurfacing.  The second phase consists of installing 1,015 feet of 12-inch watermain, which includes a 100-foot section of 20-inch steel casing pipe to be augured under the limits of the rail crossing on South Old Rand.  The third phase consists of streetscape improvements and the relocation of the overhead utilities on South Old Rand. A competitive bid opening was held on February 22, 2023, resulting in four bids received. The most competitive bid was submitted by Pir Tano Construction Company of Addison, Illinois for a base project amount of $3,882,337.99. The total requested not-to-exceed amount of $5,102,922.49 includes $1,220,584.50 in construction and engineering contingency funds. The project will be funded through TIF #2, advanced by $2.0 million from the water fund and $3.103 million from the capital improvement fund, which includes the Village’s $2.7 million from ARPA. Both the water and capital improvement funds would be eligible for reimbursement as future TIF increment revenue becomes available. Recommended Action: A motion to approve an Agreement with Pir Tano for Main Street District Infrastructure Improvements in the Amount Not-to-Exceed $5,102,922.49. 8. TRUSTEE REPORTS This is an opportunity for Trustees to report on matters of interest to the Board of Trustees. 9. VILLAGE STAFF REPORTS This is an opportunity for Village Staff to report on matters of interest to the Board of Trustees. 10. EXECUTIVE SESSION called for the purpose of: • 5 ILCS 120 / 2 (c) (21) approval of executive session minutes  4  5 ILCS 120 / 2 (c) (1) appointment, employment, compensation, discipline, performance or dismissal of specific employees  5 ILCS 120 / 2 (c) (11) pending, probable, or imminent litigation  5 ICLS 120/2(c)(12) the establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act 11. ADJOURNMENT Next regularly scheduled Village Board meeting is on Monday, March 20, 2023. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals.