A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, November 6, 2023 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of September 18, 2023 B. Approval of Minutes from the Village Board Meeting of October 16, 2023 C. Approval of Semi-Monthly Warrant Register Dated November 6, 2023 Totaling $1,900,044.03 D. Reduction in Letter of Credit to $10,200 for Journey Cremations at 495 Enterprise Parkway Summary: Journey Cremations has constructed its new direct cremation establishment at 495 Enterprise Parkway. A guarantee of site improvements in the form of a Letter of Credit for $102,000 was provided to the Village for site earthwork, storm sewer and detention improvements, site paving, and landscaping. This work has been completed and a reduction to 10% of the original letter of credit to be held for two years is now warranted.  2 E. Amendment to Utilities Services Easement and Development Agreement by and between the Village of Lake Zurich and Kildeer Ventures LLC doing business as Buona Beef at Kildeer Crossings Subdivision at 21591 North Rand Road in Kildeer and the Accompanying Plat of Easement Dedication Summary: This agreement allows the Village of Lake Zurich to provide potable water and sanitary sewer services to Lot 1 only of Bradford’s 4-lot commercial subdivision within Kildeer Crossings, which is currently under development with a Buona Beef restaurant. The agreement amendment also references a plat of easement dedication, establishing perpetual easements over Lake Zurich’s utilities extending along the periphery of the lot. This easement dedication accommodates Buona Beef’s site design and clarifies the property owner’s and Lake Zurich’s rights and responsibilities for restoration should the site be disrupted for utility repair. F. Change Order Request with Floors Incorporated for Buffalo Creek Dance Floor in the Additional Amount of $8,500 Summary: At the September 18, 2023 Board meeting, Trustees approved an agreement with Floors Incorporated in the amount of $42,500 to install an ADA-accessible wood sprung dance floor at Buffalo Creek Building B. Due to the original bid not including any contingency amounts associated with unknown issues, a change order for additional funds is requested in order to provide proper floor leveling prior to the installation. Recommended Action: A motion to approve the Consent Agenda as presented. 6. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A. Fire Pension Municipal Compliance Report and Tax Levy Request (Trustee Euker) Summary: The Illinois Pension Code requires the Village levy a tax each year to meet the actuarial requirements of the Fire Pension Fund. The Lake Zurich Fire Pension Board is requesting a tax levy in the amount of $2,842,641 for the Village Board to consider. Last year, the Fire Pension Board requested a levy of $2,512,418 and the actual levy was $2,386,797. The Fire Pension Fund is now 71.79% funded, a decrease of 3.05% on an actuarial value from last year’s status of 74.84% funded. Recommended Action: No Village Board action requested at this point. This tax levy request is for informational purposes only.  3 B. Lake Michigan Water Funding Presentation (Mayor Poynton) Summary: Over the past decades, the Village of Lake Zurich has contemplated transitioning away from relying on deep-aquifer wells to Lake Michigan as its source for the community’s water supply. A confluence of factors, including preserving an IEPA allocation for Lake Michigan water, increasing environmental regulation, the long-term sustainability of the aquifer, and upcoming capital reinvestment in the existing system, have brought Lake Michigan to the forefront of the Village’s water supply options. In May 2023, the Village Board adopted a Resolution expressing the intent of Lake Zurich to join the Central Lake County Joint Action Water Agency to secure Lake Michigan as the community’s future source of potable water. The Board also approved an agreement with CDM Smith to take the next procedural and analytical steps toward transitioning to a Lake Michigan water supply, including construction and operating cost projections. These decisions were preceded by in-depth analyses into the feasibility of Lake Michigan vs. staying on deep water wells, a major reduction in the Village’s water loss rate, and ongoing reinvestment in the Village’s water distribution system. CDM Smith had previously estimated that constructing the improvements to connect to Lake Michigan through CLCJAWA would require approximately $154 million, with a planned construction window of 2026-2027. Staff, CDM and CLCJAWA have explored possible funding approaches and will share their recommendations for funding the transition to Lake Michigan water. Recommended Action: No Village Board action requested at this time. Staff will prepare the appropriate action items for a future board meeting, based on the Village Board’s direction. 7. PRESIDENT’S REPORT / COMMUNITY UPDATE 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS 10. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, November 20, 2023. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on 11/2/2023