A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, July 15, 2024 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Dan Bobrowski, Trustee Mary Beth Euker, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of July 1, 2024 B. Approval of Semi-Monthly Warrant Register Dated July 15, 2024, Totaling $ 875,827.29 C. Special Event Request for the Lighthouse Housing Alliance at Paulus Park on September 7, 2024 Summary: The Park and Recreation Department offers facilities to host special events for our community in alignment with the Village’s Strategic Goal to enhance community image through special events. The Lighthouse Housing Alliance have requested a special event at Paulus Park this September for a  2 Scavenger Hunt Family Fun Event. Staff and the Park and Recreation Advisory Board recommend accepting the external special event request for FY24. D. Agreement with Teryl Properties for the Shared Use and Maintenance of the Village Hall Property at 70 East Main Street and Teryl Property at 52 East Main Street Summary: The Village, American Legion, and Teryl Properties first undertook a shared use and maintenance agreement in 2018 for the parking lot and pedestrian alley that serves the three properties. The Village now intends to enter into separate agreements with Teryl Properties and the American Legion for the shared use and maintenance of their respective properties. At this time, only the agreement between the Village and Teryl Properties is being presented for consideration. Both parties have reviewed the provisions of the ten-year agreement and have agreed to their respective obligations. Staff recommends that the Village Board approved the Shared Use and Maintenance Agreement. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A. Agreement with A Jules Construction for The Lakeside Promenade Improvements in the Amount Not-to-Exceed $586, 647.78 (Trustee Spacone) Summary: The FY 2024 Budget includes $250,00 in the Capital Investment Fund allocated for Village wide Beautification and $1,200, 000 for the streambank stabilization project at Buffalo Creek. The Lake Zurich Promenade is a focal point of the community, providing a scenic and recreational space for residents and visitors. The Promenade was originally installed in 2002/03 as a public amenity for residents to enjoy the lakefront property and is due for maintenance & aesthetic repairs. The Village had budgeted $250,000 for beautification in the capital fund, which is being supplemented by the savings from the Buffalo Creek streambank project ($494,000) for which the Village received a grant from DCEO. Competitive bidding was conducted with a bid opening held on July 2, 2024 yielding four bids. Staff have reviewed bids with a recommendation to award a contract to A Jules Construction in the amount not-to-exceed $586,647.78. Recommended Action: A motion to approve an agreement with A Jules Construction for the Lakeside Promenade Improvements in the amount not- to-exceed $586,647.78.  3 B. Agreement with Chicagoland Paving for Parking Lot Improvements in the Amount Not-to-Exceed $1,086.750.00 (Trustee Spacone) Summary: The FY 2024 Budget includes $1,300,000 in the Capital Investment Fund for pavement rehabilitation and improvements for the Village’s parking lots, walking paths, and sport courts at Staples, Sonoma, and Paulus Parks. The proposed project consists of rehabilitation of asphalt parking lots, access drives, sports courts, and walking paths. The bid process opened on July 2, 2024 yielding five bids. Staff have reviewed bids with a recommendation to award a contract with Chicagoland Paving in the amount of $945,000 with a total project budget not-to-exceed $1,086,750. Recommended Action: A motion to approve an agreement with Chicagoland Paving for Parking Lot Improvements in the amount not-to-exceed $1,086,750. 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS 10. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, August 5, 2024. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on July 10, 2024.