C. Village Board

JAPPROVED MINUTES VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, July 15, 2024 7100 p.111. CALL TO ORDER by Village Manager Ray Keller at 7.00pm. ROLL CALLI Trustee Mary Beth Euker, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. Mayor Thomas Poynton and Trustee Dan Bobrowski were absent and excused. Also in attendancei Village Manager Ray Keller, Asst. Village Manager Michael Duebner, Village Atty. Michele Niermann, Finance Dir. Amy Sparkowski, Management Services Dir. Kyle Kordell, Police Chief Steve Husak, Public Works Dir. Mike Brown. Appointment of a chairperson Motion was made by Trustee Euker, seconded by Trustee Riley, to appoint Trustee Spacone as the temporary chairperson. AYESI 5 Trustees Euker, Riley, Spacone, Sugrue, Weider. NAYSI O ABSENTI 1 Trustee Bobrowski. MOTION CARRIED. VOICE VOTE PLEDGE OF ALLEGIANCE PUBLIC COMIVIENT There were none. PRESIDENT’S REPORT / COMMUNITY UPDATE There was no report. CONSENT AGENDA A. Approval of Minutes from the Village Board Meeting of July 1, 2024 B Approval of Semi-Monthly Warrant Register Dated July 15, 2024, Totaling $ 875,827.29 C. Special Event Request for the Lighthouse Housing Alliance at Paulus Park on September 7, 2024 Summaryi The Park and Recreation Department offers facilities to host special events for our community in alignment with the Village’s Strategic Goal to enhance community image through special events. The Lighthouse Housing Alliance have requested a special event at Paulus Park this September for a Scavenger Hunt Family Fun Event. Staff and the Park and Recreation Advisory Board recommend accepting the external special event request for FY24. Village of Lake Zurich Board of Trustees Regular Meeting. Monday July 15th, 2024. 2 D. Agreement with Teryl Properties for the Shared Use and Maintenance of the Village Hall Property at 70 East Main Street and Teryl Property at 52 East Main Street Summary: The Village, American Legion, and Teryl Properties hrst undertook a shared use and maintenance agreement in 2018 for the parking lot and pedestrian alley that serves the three properties. The Village now intends to enter into separate agreements with Teryl Properties and the American Legion for the shared use and maintenance of their respective properties. At this time, only the agreement between the Village and Teryl Properties is being presented for consideration. Both parties have reviewed the provisions of the ten-year agreement and have agreed to their respective obligations. Staff recommends that the Village Board approve the Shared Use and Maintenance Agreement. Recommended Actioni A motion was made by Trustee Euker, seconded by Trustee Riley, to approve the Consent Agenda as presented. AYES: 5 Trustees Euker, Riley, Spacone, Sugrue, Weider. NAYSI O ABSENT: 1 Trustee Bobrowski. MOTION CARRIED. NEW BUSINESS A. Agreement with A Jules Construction for The Lakeside Promenade Improvements in the Amount Not-to-Exceed $586,647.78 Summary: The FY 2024 Budget includes $250,00 in the Capital Investment Fund allocated for Village wide Beautification and $1,200,000 for the streambank stabilization project at Buffalo Creek. The Lake Zurich Promenade is a focal point of the community, providing a scenic and recreational space for residents and Visitors. The Promenade was originally installed in 2002/03 as a public amenity for residents to enjoy the lakefront property and is due for maintenance & aesthetic repairs. The Village had budgeted $250,000 for beautification in the capital fund, which is being supplemented by the savings from the Buffalo Creek streambank project ($494,000) for which the Village received a grant from DCEO. Competitive bidding was conducted with a bid opening held on July 2, 2024 yielding four bids. Staff have reviewed bids with a recommendation to award a contract to A Jules Construction in the amount not-to-exceed $586,647.78. Public Works Dir. Brown described the project. Recommended Action: A motion was made by Trustee Riley, seconded by Trustee Sugrue, to approve an agreement with A Jules Construction for the Lakeside Promenade Improvements in the amount not-to-exceed $586,647.78. AYES: 5 Trustees Euker, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: 1 Trustee Bobrowski. MOTION CARRIED. Agreement with Chicagoland Paving for Parking Lot Improvements in the Amount Not-to-Exceed $1,086,750.00  Village of Lake Zurich Board of Trustees Regular Meeting. Monday July 15th, 2024. 2 Summary: The FY 2024 Budget includes $1,300,000 in the Capital Investment Fund for pavement rehabilitation and improvements for the Village’s parking lots, walking paths, and sport courts at Staples, Sonoma, and Paulus Parks. The proposed project consists of rehabilitation of asphalt parking lots, access drives, sports courts, and walking paths. The bid process opened on July 2, 2024 yielding five bids. Staff have reviewed bids with a recommendation to award a contract with Chicagoland Paving in the amount of $945,000 with a total project budget not-to-exceed $1,086,750. Public Works Dir. Brown answered the Board’s questions on the project. Recommended Action: A motion was made by Trustee Weider, seconded by Trustee Euker, to approve an agreement with Chicagoland Paving for Parking Lot Improvements in the amount not-to—exceed $1,086,750. AYES: 5 Trustees Euker, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENTZ 1 Trustee Bobrowski. MOTION CARRIED. TRUSTEE REPORTS Trustee Euker reported that Cricket Theatre has four shows being presented in July and early August. Pippin shows are July 25 & 26; Aristocats shows are July 27 & 28; The Addams Family are August 1 & 2 and Mary Poppins Jr. shows are August 3 & 4, all are at Lake Zurich High School Performing Arts Centre. VILLAGE STAFF REPORTS There were none. 10. ADJOURNMENT Motion to adjourn the meeting was made by Trustee Euker, seconded by Trustee Riley. AYESI 5 Trustees Euker, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENTZ 1 Trustee Bobrowski. MOTION CARRIED. The meeting was adjourned at 7.12pm. Respectfully submittedi Kathleen Johnson, Village Clerk. Approved byi W9 Mayor Thomas M. Poynton Date