A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, October 21, 2024 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIENCE 4. PRESIDENT’S REPORT / COMMUNITY UPDATE  Oath of Office for Firefighter-Paramedics: o Joe Biagi o William Bauman o Derek Ball  Lake Zurich Green Business Award for Sustainable Practices o Ying Yang Pilates o Volle’s Bridal  Proclamation Recognizing Red Ribbon Week as October 23 -31, 2024 5. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of October 7, 2024  2 B. Approval of Executive Session Minutes from Meeting of September 3, 2024 C. Approval of Semi-Monthly Warrant Register Dated October 21, 2024, Totaling $1,830,609.30 D. Contract with J & M Displays for Fourth of July Fireworks Celebration in the Amount Not-to-Exceed $42,500 Per Year for 2025, 2026, and 2027 Summary: Lake Zurich’s three-year fireworks contract with J & M Displays has expired. Staff evaluated different options for over the lake including a laser show, drone show and fireworks display. The Village in the past has released a request for proposals which has yielded limited responses. Continuing with a multi-year contract provides the community with consistency, expectations and cost savings. Staff recommends awarding a three-year contract for the July Fourth fireworks display to J & M Displays in the amount not-to-exceed $42,500 per year. E. Resolution for Road Closures for Lake Zurich Triathlon (Assign Reso. #2024- 10-089) Summary: The Lake Zurich Triathlon has been approved by the Village Board and is scheduled for Sunday, July 13, 2025 at Paulus Park. The proposed resolution authorizes a request to the Illinois Department of Transportation to close a portion of Route 22 and Route 12 from the hours of 6 am to 1 pm on July 13, 2025. F. Public Works Trackless Vehicle Purchase in the Amount Not-to-Exceed $180,000 Summary: The Public Works Department clears approximately 21 miles of sidewalks during snow events. In order to gain efficiency with sidewalk snow removal, the Community Investment Plan has included the addition of a trackless vehicle in 2025. This unit is built specifically for sidewalk snow removal and right-of-way maintenance. Staff recommends the purchase of a Trackless MT7 through the HGACBUY Purchasing Cooperative in the amount not-to-exceed $180,000. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A. Fire Pension Municipal Compliance Report and Tax Levy Request (Trustee Euker) Summary: The Village of Lake Zurich has a well-funded Fire Pension Fund that offers financial security to public safety personnel during retirement.  3 Offering a solid pension plan is crucial for retaining skilled firefighter- paramedics and encourages a long-term commitment to the profession. The Illinois Pension Code requires the Village levy a tax each year to meet the actuarial requirements of the Fire Pension Fund. The Lake Zurich Fire Pension Board is requesting a tax levy in the amount of $3,013,176 for the Village Board to consider. Last year, the Fire Pension Board requested a levy of $2,842,641 and the actual levy was $2,659,901. The Fire Pension Fund is now 72.06% funded, an increase of 0.27% on an actuarial value from last year’s status of 71.79% funded. Recommended Action: No Village Board action request at this point. This tax levy is for informational purposes only. B. Police Pension Municipal Compliance Report and Tax Levy Request (Trustee Sugrue) Summary: The Village of Lake Zurich takes seriously its commitment to properly fund public safety pensions as a way to attract and retain talent and to show our commitment to public safety personnel. A well-funded pension system like the one in Lake Zurich provides for the fair treatment of police officers and their retirement benefits. The Illinois Pension Code requires the Village to levy a tax each year to meet the actuarial requirements of the Police Pension Fund. The Lake Zurich Police Pension Board requests a tax levy in the amount of $2,509,796 for the Village Board to consider. Last year, the Police Pension Board requested a levy of $2,305,938 and the actual levy was the same amount. The Police Pension Fund is now 58.4% funded, an increase of 0.1% on an actuarial value from last year’s status of 58.3% funded. Recommended Action: No Village Board action requested at this point. This tax levy request is for discussion purposes only. C. Ordinance Authorizing the Issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village of Lake Zurich, Lake County, Illinois, for the Purpose of Refunding certain Outstanding General Obligation Alternate Bonds of said Village and Paying the Expenses Incident Thereto, Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof (Assign Ord. #2024-10-587) (Trustee Riley) Summary: This agenda item is consideration and action on an ordinance authorizing the issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village, for the purpose of refunding certain outstanding general obligation alternate bonds of said Village and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof.  4 Recommended Action: A motion to approve Ordinance #2024-10-587 Authorizing the Issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village of Lake Zurich, Lake County, Illinois, for the Purpose of Refunding certain Outstanding General Obligation Alternate Bonds of said Village and Paying the Expenses Incident Thereto, Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof. D. Ordinance Amending Section 1-4-2 of Chapter 4 and Section 1-5-6 of Chapter 5 of Title 1 of the Village of Lake Zurich Municipal Code to Amend the Compensation of Elected Officials (Assign Ord. #2024-10-588) (Trustee Sugrue) Summary: The provided Ordinance amends the Lake Zurich Village Code to make inflationary adjustments to the salaries for the Village President, Trustees and Village Clerk. The salaries for these positions were last adjusted in 2009, placing them well behind both the rate of inflation since then and the compensation of elected officials in comparable suburban communities. If approved, the salaries of the Village President and the Village Trustees would be set at $12,000 and $6,000, respectively. The Village Clerk’s salary would be set at $7,000. In accordance with state statute, these changes would take effect for the Village President, Clerk and the three Trustee terms starting in May 2025. The new salary would then apply at the start of the other three Trustee terms beginning in May 2027. Recommended Action: A motion to approve Ordinance #2024-10-588 Amending Section 1-4-2 of Chapter 4 and Section 1-5-6 of Chapter 5 of Title 1, of the Village of Lake Zurich Municipal Code to Amend the Compensation of Elected Officials. E. Discussion on Lake Zurich Waste Hauling Contract (Trustee Spacone) Summary: Prairieland Disposal began service to Lake Zurich residents in September 2020. Lakeshore Recycling Systems (LRS), based out of Morton Grove, took over service in October 2021 after acquisition of Prairieland. The current Village franchise agreement for waste hauling services with LRS expires August 31, 2025. LRS provides weekly refuse and recycling collection, which includes one bulk item per week. Also included in the monthly cost is yard waste collection with a 15-bag weekly limit, with no stickers required for yard waste collection. LRS also provides curbside leaf vacuuming for 8-weeks each autumn included in the monthly price, as well as an annual curbside collection event for electronics waste and two weeks of Christmas tree collection.  5 LRS has grown tremendously in the last four years as a national waste hauling company and has experienced the typical growing pains that come from rapid growth. The Village recognizes there have been complaints from residents regarding the quality of the LRS fleet of trucks as well as occasional customer service issues from its Rosemont call center. The contract rates when LRS began service in 2021 were fixed at a 3.5% price increase per year from 2021 through 2024. With inflation rates for labor, fuel, and disposal tipping fees increasing between 5% - 8% per year during this same time frame, LRS as a company is struggling to keep profitable municipal contracts. As such, LRS proposes an 8% price increase in Year 1 to the current rates effective September 1, 2025 and a fixed 4% price increase each of the following 4 years. An 8% increase in Year 1 would result in most residents seeing an increase of $2.16 per month. Senior citizens would see an increase of $1.94 per month. Autumn 2024 is the time to decide if Lake Zurich wants to explore switching garbage companies again or proceed with a contract extension with LRS. This item is brought to the Village Board tonight for discussion and consideration, with no Village Board action requested at this point. Recommended Action: No Village Board action requested at this point. This item is for discussion purposes only. 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS 10. EXECUTIVE SESSION called for the purpose of: • 5 ILCS 120 / 2 (c) (21) review of executive session minutes • 5 ILCS 120 / 2 (c) (11) review of current litigation 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, November 4, 2024. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on October 17, 2024