C. Village Board

APPROVED MINUTES VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, October 21, 2024 7200 p.m. CALL TO ORDER by Mayor Thomas M. Poynton at 7.01pm. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee Roger Sugrue, Trustee Greg Weider. Trustee William Riley and Trustee Marc Spacone were absent and excused. Also in attendancei Village Manager Ray Keller, Village Atty. Scott Uhler, Finance Dir. Amy Sparkowski, Management Services Dir. Kyle Kordell, Fire Chief Dave Pilgard, Deputy Police Chief Colin Gafney, Public Works Dir. Mike Brown, Park and Rec. Dir. Bonnie Caputo. PLEDGE OF ALLEGIENCE PRESIDENT’S REPORT / COMMUNITY UPDATE Proclamation Recognizing Red Ribbon Week as October 23 '31, 2024. Lake Zurich Green Business Award for Sustainable Practices Ying Yang Pilates and Volle’s Bridal. Mayor Poynton presented the awards to the owners of each business. Oath of Office for Firefighter-Paramedics: Joe Biagi, Oath of Office was administered by Mayor Poynton and Officer Biagi was pinned by his father. William Bauman, Oath of Office was administered by Mayor Poynton and Officer Bauman was pinned by his mother. Derek Ball, Oath of Office was administered by Mayor Poynton and Officer Ball was pinned by his girlfriend. PUBLIC COIVIMENT There were none. CONSENT AGENDA A. Approval of Minutes from the Village Board Meeting of October 7, 2024 B. Approval of Executive Session Minutes &om Meeting of September 3, 2024 C. Approval of Semi-Monthly Warrant Register Dated October 21, 2024, Totaling $1,830,609.30 Contract with J & M Displays for Fourth of July Fireworks Celebration in the Amount Not-to-Exceed $42,500 Per Year for 2025, 2026, and 2027 Summary: Lake Zurich’s three-year Rreworks contract With J & M Displays has expired. Staff evaluated different options for over the lake including a laser show, drone show and hreworks display. The Village in the past has released a request for proposals which has yielded limited responses. Continuing with  Village of Lake Zurich Board 0f Trustees Regular Meeting. Monday October 21“, 2024. 2 a multi-year contract provides the community With consistency, expectations and cost savings. Staff recommends awarding a three-year contract for the July Fourth fireworks display to J & M Displays in the amount not-to-exceed $42,500 per year. E. Resolution for Road Closures for Lake Zurich Triathlon RES. #2024- 10-089 Summaryi The Lake Zurich Triathlon has been approved by the Village Board and is scheduled for Sunday, July 13, 2025 at Paulus Park. The proposed resolution authorizes a request to the Illinois Department of Transportation to close a portion of Route 22 and Route 12 from the hours of 6 am to 1 pm on July 13, 2025. F. Public Works Trackless Vehicle Purchase in the Amount Not-to-Exceed $180,000 Summary: The Public Works Department clears approximately 21 miles of sidewalks during snow events. In order to gain efficiency with sidewalk snow removal, the Community Investment Plan has included the addition of a trackless vehicle in 2025. This unit is built specifically for sidewalk snow removal and right-of—way maintenance. Staff recommends the purchase of a Trackless MT7 through the HGACBUY Purchasing Cooperative in the amount not-tO‘exceed $180,000. Recommended Actioni A motion was made by Mayor Poynton, seconded by Trustee Euker, to approve the Consent Agenda as presented. AYES: 4 Trustees Euker, Marx, Sugrue, Weider. NAYSI 0 ABSENTI 2 Trustees Riley, Spacone. MOTION CARRIED. 7. NEW BUSINESS Fire Pension Municipal Compliance Report and Tax Levy Request Summary: The Village of Lake Zurich has a well-funded Fire Pension Fund that offers financial security to public safety personnel during retirement. Offering a solid pension plan is crucial for retaining skilled firenghter- paramedics and encourages a long-term commitment to the profession. The Illinois Pension Code requires the Village levy a tax each year to meet the actuarial requirements of the Fire Pension Fund. The Lake Zurich Fire Pension Board is requesting a tax levy in the amount of $3,013,176 for the Village Board to consider. Last year, the Fire Pension Board requested a levy of $2,842,641 and the actual levy was $2,659,901. The Fire Pension Fund is now 72.06% funded, an increase of 0.27% on an actuarial value from last year’s status of 71.79% funded. Recommended Action: No Village Board action request at this point. This tax levy is for informational purposes only. B. Police Pension Municipal Compliance Report and Tax Levy Request Summary: The Village of Lake Zurich takes seriously its commitment to properly fund public safety pensions as a way to attract and retain talent and to show our commitment to public safety personnel. A well-funded pension system like the one in Lake Zurich provides for the fair treatment of police officers and their retirement benefits. Village 0f Lake Zurich Board of Trustees Regular Meeting. Monday October 215‘, 2024. 3 The Illinois Pension Code requires the Village to levy a tax each year to meet the actuarial requirements of the Police Pension Fund. The Lake Zurich Police Pension Board requests a tax levy in the amount of $2,509,796 for the Village Board to consider. Last year, the Police Pension Board requested a levy of $2,305,938 and the actual levy was the same amount. The Police Pension Fund is now 58.4% funded, an increase of 0. 1% on an actuarial value from last year’s status of 58.3% funded. Recommended Action: No Village Board action requested at this point. This tax levy request is for discussion purposes only. C. Ordinance Authorizing the Issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village of Lake Zurich, Lake County, Illinois, for the Purpose of Refunding certain Outstanding General Obligation Alternate Bonds of said Village and Paying the Expenses Incident Thereto, Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof ORD. #2024—10-587 Summary: This agenda item is consideration and action on an ordinance authorizing the issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village, for the purpose of refunding certain outstanding general obligation alternate bonds of said Village and paying the expenses incident thereto, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. Finance Dir. Amy Sparkowski addressed the Board on this bond. Recommended Action: A motion was made by Trustee Marx, seconded by Trustee Sugrue, to approve Ordinance #2024'10-587 Authorizing the Issuance of $1,346,000 Taxable General Obligation Refunding Bonds (Limited Tax), Series 2025, of the Village of Lake Zurich, Lake County, Illinois, for the Purpose of Refunding certain Outstanding General Obligation Alternate Bonds of said Village and Paying the Expenses Incident Thereto, Providing for the Levy and Collection of a Direct Annual Tax for the Payment of the Principal of and Interest on said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof. AYES: 4 Trustees Euker, Marx, Sugrue, Weider. NAYSI 0 ABSENTI 2 Trustees Riley, Spacone. MOTION CARRIED. D. Ordinance Amending Section 1-4-2 of Chapter 4 and Section 1-5-6 of Chapter 5 of Title 1 of the Village of Lake Zurich Municipal Code to Amend the Compensation of Elected OfRcials ORD. #2024-10-588 Summary: The provided Ordinance amends the Lake Zurich Village Code to make inflationary adjustments to the salaries for the Village President, Trustees and Village Clerk. The salaries for these positions were last adjusted in 2009, placing them well behind both the rate of inflation since then and the compensation of elected officials in comparable suburban communities. If approved, the salaries of the Village President and the Village Trustees would be set at $12,000 and $6,000, respectively. The Village Clerk’s salary would be set at $7,000. In accordance with state statute, these changes would Village of Lake Zurich Board of Trustees Regular Meeting. Monday October 215‘, 2024. 4 take effect for the Village President, Clerk and the three Trustee terms starting in May 2025. The new salary would then apply at the start of the other three Trustee terms beginning in May 2027. Recommended Action: A motion was made by Trustee Sugrue, seconded by Trustee Euker, to approve Ordinance #2024—10-588 Amending Section 1‘4‘2 of Chapter 4 and Section 1-5-6 of Chapter 5 of Title 1, of the Village of Lake Zurich Municipal Code to Amend the Compensation of Elected Officials. AYES: 4 Trustees Euker, Marx, Sugrue, Weider. NAYSI 0 ABSENT: 2 Trustees Riley, Spacone. MOTION CARRIED. E. Discussion on Lake Zurich Waste Hauling Contract Summary: Prairieland Disposal began service to Lake Zurich residents in September 2020. Lakeshore Recycling Systems (LRS), based out of Morton Grove, took over service in October 2021 after acquisition of Prairieland. The current Village franchise agreement for waste hauling services with LRS expires August 31, 2025. LRS provides weekly refuse and recycling collection, which includes one bulk item per week. Also included in the monthly cost is yard waste collection with a 15-bag weekly limit, with no stickers required for yard waste collection. LRS also provides curbside leaf vacuuming for 8-weeks each autumn included in the monthly price, as well as an annual curbside collection event for electronics waste and two weeks of Christmas tree collection. LRS has grown tremendously in the last four years as a national waste hauling company and has experienced the typical growing pains that come from rapid growth. The Village recognizes there have been complaints from residents regarding the quality of the LRS fleet of trucks as well as occasional customer service issues from its Rosemont call center. The contract rates when LRS began service in 2021 were fixed at a 3.5% price increase per year from 2021 through 2024. With inflation rates for labor, fuel, and disposal tipping fees increasing between 5% - 8% per year during this same time frame, LRS as a company is struggling to keep profitable municipal contracts. As such, LRS proposes an 8% price increase in Year 1 to the current rates effective September 1, 2025 and a fixed 4% price increase each of the following 4 years. An 8% increase in Year 1 would result in most residents seeing an increase of $2. 16 per month. Senior citizens would see an increase of $ 1.94 per month. Autumn 2024 is the time to decide if Lake Zurich wants to explore switching garbage companies again or proceed with a contract extension with LRS. This item is brought to the Village Board tonight for discussion and consideration, with no Village Board action requested at this point. Management Services Kyle Kordell gave background information and shared a handout of comparisons with other towns along with past and current bidding. Dir. Kordell answered the Board’s questions about going out to bid, other towns in the current contract, one year extension, and a request to have LRS appear at a future Board meeting.  Village of Lake Zurich Board of Trustees Regular Meeting. Monday October 21“, 2024. 5 Recommended Action: No Village Board action requested at this point. This item is for discussion purposes only. TRUSTEE REPORTS There were none VILLAGE STAFF REPORTS There were none. 10. EXECUTIVE SESSION called for the purpose of: 5 ILCS 120 / 2 (c) (2 1) review of executive session minutes 5 ILCS 120 / 2 (c) (11) review of current litigation Motion was made by Trustee Weider, seconded by Trustee Euker to adjourn to Executive Session for the purpose of 5 ILCS 120 / 2 (c) (2 1) review of executive session minutes and 5 ILCS 120 / 2 (c) (11) review of current litigation. There will be no further business conducted in Open Session. AYES: 4 Trustees Euker, Marx, Sugrue, Weider. NAYSI 0 ABSENTI 2 Trustees Riley, Spacone. MOTION CARRIED. 11. ADJOURNMENT The meeting adjourned into Executive Session at 8.02pm and Executive/Open Session ended at 8.32pm Respectfully submittedi Kathleen Johnson, Village Clerk. Approved by: //- L/rzozy Mayor T oma M. Poynton Date.