A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, November 4, 2024 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIENCE 4. PRESIDENT’S REPORT / COMMUNITY UPDATE 5. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of October 21, 2024 B. Approval of Executive Session Minutes from the Village Board Meeting of October 7, 2024 C. Approval of Semi-Monthly Warrant Register Dated November 4, 2024, Totaling $1,586,477.50 D. Ordinance Authorizing Disposal of Surplus Property Owned by the Village of Lake Zurich (Assign Ord. #2024-11-590) Summary: Staff has identified pieces of equipment that are not in working  2 order, would requires repairs in excess of present market value, or are obsolete. E. Waiver of Competitive Bid Process and Approval of Agreement with Layne Christensen Company for Repairs to Well No. 9 in the Amount Not-to-Exceed $117,855 Summary: Well No. 9 is one of the five wells currently used and needed to reliably meet the Village’s peak water demand and fire flow emergencies. A pump test was conducted on September 25, 2024 and indicated a 40% decline in well production from the previous pump test conducted in 2022. Due to timing of this unplanned repair, staff recommend to authorize the phase 1 proposal from Layne Christensen for inspection and diagnosis of the pumping equipment in the amount not-to-exceed $117,855. Recommended Action: A motion to approve the Consent Agenda as presented. 7. TRUTH-IN-TAXATION PUBLIC HEARING FOR 2024 PROPERTY TAX LEVY (Mayor Poynton) Summary: The total proposed increase to the Village of Lake Zurich property tax levy for 2024 represents an 5.1% increase over the previous year, which brings the total levy to $11,453,097. In accordance with State statutes, the Village is holding this Truth-in-Taxation Public Hearing in order for residents to have the opportunity to comment on the proposed levy. The hearing notice was published on October 28, 2024 in the Daily Herald, as well as posted on the Village website and in the official Village newsletter Benchmarks. Recommended Action #1: A motion to open the Truth-in-Taxation Public Hearing for the 2024 Property Tax Levy and receive into the record public comment. Recommended Action #2: A motion to close the Truth-in-Taxation Public Hearing for the 2024 Property Tax Levy. 8. NEW BUSINESS This agenda item includes matters coming to the Board of Trustees for discussion and possible action. A Property Tax Levy Extension Ordinance and Three Abatement Ordinances Regarding Debt Services (Trustee Riley) Summary: Each year, the Village Board approves a tax levy ordinance to certify with the Lake County Clerk’s Office in order to extend property taxes on real estate parcels within Lake Zurich municipal boundaries. The 2024 levy request is based upon the estimated equalized assessed value (EAV) of those  3 properties, as determined by the Ela Township Assessor’s Office and the Chief County Assessor’s Office. The 2024 levy request is collected in fiscal year 2025. Applying the rates authorized by the Property Tax Extension Limitation Law (PTELL), the Village is requesting a total levy of $11,453,097 which represents an increase of 5.10% over the previous year. The tax levy request for 2024 includes $1,389,406 for debt service and $5,518,200 for the Police and Fire Pension Funds. The proposed levy also includes $400,000 for the Special Recreational Area, which provides funding for accessible improvements and services. Three ordinances totaling $19, 875,000 regarding debt service abatements are also presented for Village Board action. As sufficient funds are available from other revenue sources to pay scheduled debt service payments as they become due, the need to extend a property tax levy on these issues is not warranted. Therefore, the Village will notify the County Clerk to not extend property taxes on these abatement ordinances. Recommended Action #1: A motion to approve Ordinance #2024-11-591 authorizing the 2024 Property Tax Levy Extension in the Amount of $11,453,097. Recommended Action #2: A motion to approve the following three abatement ordinances regarding debt service via a single roll-call vote: a) Ordinance #2024-11-592 Abating Certain Taxes Levied for $11,775,000 General Obligation Refunding Bonds, Series 2015 A b) Ordinance #2024-11-593 Abating Certain Taxes Levied for $7,100,000 General Obligation Refunding Bonds, Series 2016 A. c) Ordinance #2024-11-594 Abating Certain Taxes Levied for $1,000,000 General Obligation Bonds (Waterworks and Sewerage System Alternate Revenue Source) Series 2016 B. B. Discussion on Lake Zurich Waste Hauling Contract (Trustee Spacone) Summary: Prairieland Disposal began service to Lake Zurich residents in September 2020. Lakeshore Recycling Systems (LRS), based out of Morton Grove, took over service in October 2021 after acquisition of Prairieland. The current Village franchise agreement for waste hauling services with LRS expires August 31, 2025. LRS provides weekly refuse and recycling collection, which includes one bulk item per week. Also included in the monthly cost is yard waste collection with a 15-bag weekly limit, with no stickers required for yard waste collection. LRS also provides curbside leaf vacuuming for 8-weeks each autumn included in the monthly price, as well as an annual curbside collection event for electronics waste and two weeks of Christmas tree collection.  4 LRS proposes an 8% price increase in Year 1 to the current rates effective September 1, 2025 and a fixed 4% price increase each of the following 4 years. An 8% increase in Year 1 would result in most residents seeing an increase of $2.16 per month. Senior citizens would see an increase of $1.94 per month. An alternative proposal without leaf vacuuming is currently being calculated by LRS and can be discussed as an option. Autumn 2024 is the time to decide if Lake Zurich wants to explore switching garbage companies again or proceed with a contract extension with LRS. This item is brought to the Village Board tonight for discussion and consideration, with no Village Board action requested at this point. LRS representatives will be at the meeting to discuss the companies’ recent growth, plans for future improvements, and its proposed contract extension with Lake Zurich Recommended Action: No Village Board action requested at this point. This item is for discussion purposes only. 9. TRUSTEE REPORTS 10. VILLAGE STAFF REPORTS 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, November 18, 2024. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on October 30, 2024