C. Village Board

APPROVED MINUTES VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, November 4, 2024 7:00 p.m. CALL TO ORDER by Mayor Thomas M. Poynton at 7.00pm. ROLL CALL: Mayor Thomas Poynton, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. Trustee Mary Beth Euker was absent and excused. Also in attendancei Village Manager Ray Keller, Asst. Village Manager Michael Duebner, Village Atty. Scott Uhler, Finance Dir. Amy Sparkowski, Management Services Dir. Kyle Kordell, Police Chief Steve Husak, Public Works Dir. Mike Brown. PLEDGE OF ALLEGIENCE PRESIDENT’S REPORT / COMMUNITY UPDATE There was no report. PUBLIC COMIVIENT Ryan Georgas, 130 Old Mill Grove Rd, addressed the Board on increase of his real estate taxes, Eric Dubiel, 25 N. Pleasant Road, addressed the Board on many issues includingi past eminent domain, home rule, no bid contracts, permit process, lack of staff cooperation, water boondoggle, no response from Board to his public comments. CONSENT AGENDA A. Approval of Minutes from the Village Board Meeting of October 21, 2024 B. Approval of Executive Session Minutes n'om the Village Board Meeting of October 7, 2024 C. Approval of Semi-Monthly Warrant Register Dated November 4, 2024, Totaling $1,586,477.50 D. Ordinance Authorizing Disposal of Surplus Property Owned by the Village of Lake Zurich Ord. #2024'11'590 Summary: Staff has identified pieces of equipment that are not in working order, would requires repairs in excess of present market value, or are obsolete. E. Waiver of Competitive Bid Process and Approval of Agreement with Layne Christensen Company for Repairs to Well No. 9 in the Amount Not-to-Exceed $117,855 Summaryi Well No. 9 is one of the five wells currently used and needed to reliably meet the Village’s peak water demand and fire flow emergencies. A pump test was conducted on September 25, 2024 and indicated a 40% decline  Village of Lake Zurich Board of Trustaes Regular Meeting. Monday November 4th 2024. 2 in well production from the previous pump test conducted in 2022. Due to timing of this unplanned repair, staff recommend to authorize the phase 1 proposal from Layne Christensen for inspection and diagnosis of the pumping equipment in the amount not-to-exceed $117,855. Recommended Action: A motion was made by Trustee Riley, seconded by Trustee Marx, to approve the Consent Agenda as presented. AYES: 5 Trustees Marx, Riley, Spacone, Sugrue, Weider. NAYSI O ABSENT: 1 Trustee Euker. MOTION CARRIED. 7. TRUTH-IN-TAXATION PUBLIC HEARING FOR 2024 PROPERTY TAX LEVY Summary: The total proposed increase to the Village of Lake Zurich property tax levy for 2024 represents an 5.1% increase over the previous year, which brings the total levy to $11,453,097. In accordance with State statutes, the Village is holding this Truth-in-Taxation Public Hearing in order for residents to have the opportunity to comment on the proposed levy. The hearing notice was published on October 28, 2024 in the DaJYy Herald, as well as posted on the Village website and in the official Village newsletter Benchmarks. Recommended Action #1! A motion to open the Truth-in'Taxation Public Hearing for the 2024 Property Tax Levy and receive into the record public comment was made by Weider, seconded by Trustee Sugrue. AYES: 5; NAYSI 0; ABSENT: 1. VOICE VOTE MOTION CARRIED. Public Hearing opened at 7. 10pm PUBLIC COMIWENT Ryan Georgas, 130 Old Mill Grove Road, addressed the meeting on his 12% rise in real estate tax. Recommended Action #2: A motion to close the Truth-in-Taxation Public Hearing for the 2024 Property Tax Levy was made by Weider, seconded by Trustee Riley. AYES: 5; NAYSZ 0; ABSENT: 1. VOICE VOTE MOTION CARRIED. Public Hearing closed at 7. 12pm. 8. NEW BUSINESS A Property Tax Levy Extension Ordinance and Four Abatement Ordinances Regarding Debt Services Summary: Each year, the Village Board approves a tax levy ordinance to certify with the Lake County Clerk’s OfHce in order to extend property taxes on real estate parcels Within Lake Zurich municipal boundaries. The 2024 levy request is based upon the estimated equalized assessed value (EAV) of those properties, as determined by the Ela Township Assessor’s Office and the Chief County Assessor’s Office. The 2024 levy request is collected in fiscal year 2025. Applying the rates authorized by the Property Tax Extension Limitation Law (PTELL), the Village is requesting a total levy of $11,453,097 which represents an increase of 5.10% over the previous year. The tax levy request for 2024 Village of Lake Zurich Board of Trustees Regular Meeting. Monday November 4th 2024. 3 includes $1,389,406 for debt service and $5,518,200 for the Police and Fire Pension Funds. The proposed levy also includes $400,000 for the Special Recreational Area, which provides funding for accessible improvements and serv1ces. Four ordinances totaling $2,146,408 regarding debt service abatements are also presented for Village Board action. As sufficient funds are available from other revenue sources to pay scheduled debt service payments as they become due, the need to extend a property taX levy on these issues is not warranted. Therefore, the Village will notify the County Clerk to not extend property taxes on these abatement ordinances. Finance Dir. Amy Sparkowski explained the process of Agenda Item #8A. There was discussion by the Board about tax levy extension and the Ordinances. Staff answered their questions. Recommended Action #11 A motion to approve Ordinance #2024-11‘591 authorizing the 2024 Property Tax Levy Extension in the Amount of $11,453,097 was made by Trustee Riley, seconded by Trustee Weider. AYES: 5 Trustees Marx, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: 1 Trustee Euker. MOTION CARRIED. Recommended Action #21 A motion was made by Trustee Riley, seconded by Trustee Spacone, to approve the following four abatement ordinances regarding debt service via a single roll-call vote: a) Ordinance #2024-11-592 Abating Certain Taxes Levied for $11,775,000 General Obligation Refunding Bonds, Series 2015 A b) Ordinance #2024-11-593 Abating Certain Taxes Levied for $7,100,000 General Obligation Refunding Bonds, Series 2016 A. c) Ordinance #2024'11'594 Abating Certain Taxes Levied for $1,000,000 General Obligation Bonds (Waterworks and Sewerage System Alternate Revenue Source) Series 2016 B. AYES: 5 Trustees Marx, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: 1 Trustee Euker. MOTION CARRIED. B. Discussion on Lake Zurich Waste Hauling Contract Summary: Prairieland Disposal began service to Lake Zurich residents in September 2020. Lakeshore Recycling Systems (LRS), based out of Morton Grove, took over service in October 2021 after acquisition of Prairieland. The current Village franchise agreement for waste hauling services with LRS expires August 31, 2025. LRS provides weekly refuse and recycling collection, which includes one bulk item per week. Also included in the monthly cost is yard waste collection with a 15-bag weekly limit, with no stickers required for yard waste collection. LRS also provides curbside leaf vacuuming for 8-weeks each autumn included in the monthly price, as well as an annual curbside collection event for electronics waste and two weeks of Christmas tree collection.  Village of Lake Zurich Board of Trustees Regular Meeting. Monday November 4th 2024. 4 LRS proposes an 8% price increase in Year 1 to the current rates effective September 1, 2025 and a fixed 4% price increase each of the following 4 years. An 8% increase in Year 1 would result in most residents seeing an increase of $2. 16 per month. Senior citizens would see an increase of $1.94 per month. An alternative proposal Without leaf vacuuming is currently being calculated by LRS and can be discussed as an option. Autumn 2024 is the time to decide if Lake Zurich wants to explore switching garbage companies again or proceed with a contract extension with LRS. This item is brought to the Village Board tonight for discussion and consideration, with no Village Board action requested at this point. LRS representatives will be at the meeting to discuss the companies’ recent growth, plans for future improvements, and its proposed contract extension with Lake Zurich Management Services Dir. Kyle Kordell introduced Steve Ramos, Municipal Manager for LRS. Mr. Ramos gave background information on their buy out of Prairieland Refuse and the transition to LRS, the current contract and the possible contract in August 31, 2025. The Board’s questions were answered by Mr. Ramos and staff. Dir. Kordell had prepared a handout of the various Lake County communities and the services they are receiving currently, for comparisons. Topics were yard waste, leaf vacuuming, recycling, environmental issues. Mr. Ramos was asked to return with more information, a tour of their recycling plant was offered by Mr. Ramos. Recommended Actioni No Village Board action requested at this point. This item is for discussion purposes only. TRUSTEE REPORTS Trustee Weider reminded residents that Election Day was on November 5, 2024. Trustee Riley addressed some of the Public Comment person’s remarks on permitting 1ssues. Trustee Spacone addressed the comments from Public Comment resident. 10. VILLAGE STAFF REPORTS There were none. 11. ADJOURNMENT A Motion was made by Trustee Marx, seconded by Trustee Riley, to adjourn the meeting. AYES: 5 Trustees Marx, Riley, Spacone, Sugrue, Weider. NAYSI 0 ABSENTI 1 Trustee Euker. MOTION CARRIED. The meeting adjourned at 8.08pm. Respectfully submittedi Kathleen Johnson, Village Clerk. Approved by: 4,2 jj‘gg ’élowé Mayor ThomazM Poynton Date.