A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Tuesday, January 21, 2025 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of January 6, 2025 B. Approval of Executive Session Minutes from the Village Board Meeting of December 2, 2024 C. Approval of Semi-Monthly Warrant Register Dated January 21, 2025, Totaling $2,868,266.08 D. Contract with Midwest Salt for Purchase of Bulk Water Conditioning Salt in the Amount Not-to-Exceed $172,700 Summary: The Village’s contract with Midwest Salt for bulk water conditioning salt expired on December 31, 2024. The FY 2025 budget includes  2 $172,700 for this commodity purchase. Staff solicited bulk salt suppliers in the area and received four bids, with the most competitive quote from Midwest Salt at $126 per ton. E. Waiver of Competitive Bid Process and Approval of Agreement with State Industrial Products for the Annual Hydrogen Sulfide Reduction Program in the Amount Not-to-Exceed $65,520 Summary: For the past several years, Public Works has implemented a program to feed a proprietary chemical blend from the State Industrial Products to reduce and control the formation of hydrogen sulfide (H2S) at the Northwest and Quentin Road sanitary sewer pump stations. The FY 2025 budget includes $66,856 for a hydrogen sulfide reduction program to slow down corrosion and extend the life of sanitary sewers. Staff requests to waive the competitive bid process and approve a one-year agreement with State Industrial Products for the Quentin Road and Northwest Pumping Stations in the amount not-to-exceed $65,520. F. Purchase of Mini Excavator from West Side Tractor in the Amount Not-to- Exceed $153,067.91 Summary: Public Works currently operates two combination backhoe-loaders and the need for a track excavator has been increasing as the tracks cause significantly less damage to landscapes than a wheeled loader. The FY 2025 budget identifies the purchase of a mini excavator and trailer with the unit purchased through the Sourcewell Purchasing Cooperative. Staff requests the purchase of the John Deer Mini Excavator from West Side Tractor in the amount not-to-exceed $153,067.91. G. Purchase of a Material Conveyor in the Amount Not-to-Exceed $119,524.86 Summary: The FY 2025 budget identifies $125,000 for the addition of a material conveyor. This piece of equipment is safer and more efficient in loading salt into salt domes and for use of stacking other materials. The proposed new unit is a KIMCO conveyor that will be purchased through the State of Illinois Purchasing Contract in the amount not-to-exceed $119,524.86. H. Purchase of Trailer from Atlas Bobcat in the Amount Not-to-Exceed $29,523 Summary: The purchase of a mini excavator requires the purchase of an additional trailer for transportation n addition to transporting most equipment used in day to day operations by the Public Works Department. Staff requests the purchase of one 2025 Cronkhite 6300A trailer from Atlas Bobcat in the amount not-to-exceed $29,523. I. Authorization of Change Order for Revised Cost Estimate with Layne Christensen Company to Repair Well No. 9 in the Additional Amount Not-to- Exceed $119,541  3 Summary: The Village Board on November 4, 2024 authorized an expenditure of $117,855 to Layne Christensen Company to begin Well No. 9 repairs. The inspection results of the well’s pumping equipment indicate piping in poor condition requiring replacement of 760 linear feet of column pipe. To date, $62,997 has been spent on Phase 1 of the pumping equipment with a revised cost estimate to complete the required repairs totaling $237,396, an increase of $119,541 from what was previously authorized. Staff requests to accept the revised cost estimate to complete the necessary repairs to Well No. 9 from Layne Christensen Company and authorize a change order in the amount not- to-exceed $119,541. J. Ratification of Collective Bargaining Agreement with International Association of Firefighters Local 3191 Summary: The collective bargaining agreement with the International Association of Firefighters Local 3191 expired on December 31, 2024. The Village has been in negotiations with the IAFF regarding a successor contract with the members of IAFF accepting a new three year contract in January 2025. Staff requests the approval of the Collective Bargaining Agreement between the Village of Lake Zurich and IAFF 3191. K. Purchase of Beet Heet from K-Tech Specialty Coatings in the Amount Not-to- Exceed $26,649 Summary: The FY 2025 budget allocates $24,750 for liquid deicer in the Non- Home Rule Sales Tax Fund. “Beet Heet” deicer delivers the best de-icing option for winter road maintenance in the Village. The cost for the required amount of effective treatment during FY 2025 exceeds the budgeted amount by $1,899. Cost savings from other programs within the Non-Home Rule Sales Tax Fund will be utilized to offset the cost increase. Staff requests to approve the purchase of Beet Heet liquid deicer from K-Tech Specialty Coatings in the amount not-to-exceed $26,649. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS – No items. 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS 10. EXCEUTIVE SESSION called for the purpose of: • 5 ILCS 120 / 2 (c)(21) review of executive session minutes • 5 ILCS 120 / 2 (c)(5) purchase or lease of real estate  4 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, February 3, 2025 The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on January 16, 2025