C. Village Board

APPROVED MINUTES VILLAGE OF LAKE ZURICH Board of Trustees 7O East Main Street Tuesday, January 21, 2025 7300 p.m. CALL TO ORDER by Mayor Thomas M. Poynton at 7.00pm. ROLL CALLI Mayor Thomas Poynton, Trustee Jake Marx, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. Trustee Mary Beth Euker and Trustee William Riley were absent and excused. Also in attendancei Village Manager Ray Keller, Asst. Village Manager Michael Duebner, Atty. Michelle Niermann, Management Services Dir. Kyle Kordell, Police Deputy Chief Tony Grunder, Public Works Dir. Mike Brown, H.R. Dir. Doug Gibson. PLEDGE OF ALLEGIANCE PUBLIC COMMENT There were none. PRESIDENT’S REPORT / COMIVIUNTTY UPDATE Mayor Poynton stated that the State of the Village booklet is now available, online and print. *CONSENT AGENDA — Amended Wjtb removal 0f6’B A. Approval of Minutes from the Village Board Meeting of January 6, 2025 *B Approval ofExecutjve Session M11 utes &0m the December 211d 2024 * C. Approval of Semi-Monthly Warrant Register Dated January 21, 2025, Totaling $2,868,266.08 D. Contract with Midwest Salt for Purchase of Bulk Water Conditioning Salt in the Amount Not-to-Exceed $172,700 Summaryi The Village’s contract with Midwest Salt for bulk water conditioning salt expired on December 31, 2024. The FY 2025 budget includes $172,700 for this commodity purchase. Staff solicited bulk salt suppliers in the area and received four bids, with the most competitive quote from Midwest Salt at $126 per ton. E. Waiver of Competitive Bid Process and Approval of Agreement with State Industrial Products for the Annual Hydrogen SulBde Reduction Program in the Amount Not-to-Exceed $65,520 Summary: For the past several years, Public Works has implemented a program to feed a proprietary chemical blend from the State Industrial Products to reduce and control the formation of hydrogen sulfide (H2S) at the Northwest and Quentin Road sanitary sewer pump stations. The FY 2025 Village of Lake Zurich Board OfTrustees Regular Meeting. Tuesday, January 215‘ 2025. 2 budget includes $66,856 for a hydrogen sulfide reduction program to Slow down corrosion and extend the life of sanitary sewers. Staff requests to waive the competitive bid process and approve a one-year agreement with State Industrial Products for the Quentin Road and Northwest Pumping Stations in the amount not-to-exceed $65,520. F. Purchase of Mini Excavator from West Side Tractor in the Amount Not-tO‘ Exceed $153,067.91 Summary: Public Works currently operates two combination backhoe-loaders and the need for a track excavator has been increasing as the tracks cause significantly less damage to landscapes than a wheeled loader. The FY 2025 budget identifies the purchase of a mini excavator and trailer with the unit purchased through the Sourcewell Purchasing Cooperative. Staff requests the purchase of the John Deer Mini Excavator from West Side Tractor in the amount not-to-exceed $153,067.91. G. Purchase of a Material Conveyor in the Amount Not-to-Exceed $119,524.86 Summaryi The FY 2025 budget identifies $125,000 for the addition of a material conveyor. This piece of equipment is safer and more efficient in loading salt into salt domes and for use of stacking other materials. The proposed new unit is a KIMCO conveyor that will be purchased through the State of Illinois Purchasing Contract in the amount not-to-exceed $119,524.86. H. Purchase of Trailer from Atlas Bobcat in the Amount Not-to-Exceed $29,523 Summary: The purchase of a mini excavator requires the purchase of an additional trailer for transportation n addition to transporting most equipment used in day to day operations by the Public Works Department. Staff requests the purchase of one 2025 Cronkhite 6300A trailer from Atlas Bobcat in the amount not'tO'exceed $29,523. I. Authorization of Change Order for Revised Cost Estimate with Layne Christensen Company to Repair Well No. 9 in the Additional Amount Not-to- Exceed $119,541 Summary: The Village Board on November 4, 2024 authorized an expenditure of $117,855 to Layne Christensen Company to begin Well No. 9 repairs. The inspection results of the well’s pumping equipment indicate piping in poor condition requiring replacement of 760 linear feet of column pipe. To date, $62,997 has been spent on Phase 1 of the pumping equipment with a revised cost estimate to complete the required repairs totaling $237,396, an increase of $119,541 from What was previously authorized. Staff requests t0 accept the revised cost estimate to complete the necessary repairs to Well No. 9 from Layne Christensen Company and authorize a change order in the amount not- to-exceed $1 19,541. J. Ratihcation of Collective Bargaining Agreement with International Association of FireEghters Local 3191 Summary: The collective bargaining agreement with the International Association of Firefighters Local 3191 expired on December 31, 2024. The Village has been in negotiations with the IAFF regarding a successor contract with the members of IAFF accepting a new three year contract in January 2025. Staff requests the approval of the Collective Bargaining Agreement between the Village of Lake Zurich and IAFF 3191.  Village 0f Lake Zurich Board ofTrustees Regular Meeting. Tuesday, January 215‘ 2025. K. Purchase of Beet Heet &om K'Tech Specialty Coatings in the Amount Not-to- Exceed $26,649 Summary: The FY 2025 budget allocates $24,750 for liquid deicer in the Non- Home Rule Sales Tax Fund. “Beet Heet” deicer delivers the best de-icing option for Winter road maintenance in the Village. The cost for the required amount of effective treatment during FY 2025 exceeds the budgeted amount by $ 1,899. Cost savings from other programs Within the Non-Horne Rule Sales Tax Fund will be utilized to offset the cost increase. Staff requests to approve the purchase of Beet Heet liquid deicer from K-Tech Specialty Coatings in the amount not-to-exceed $26,649. Trustee Spacone asked Public Works Dir. Brown for more information on Agenda #6l. Recommended Action: A motion was made by Mayor Poynton, seconded by Trustee Spacone, to approve the Consent Agenda as amended. AYES: 4 Trustees Marx, Spacone, Sugrue, Weider. NAYSI O ABSENTI 2 Trustees Euker, Riley. MOTION CARRIED. NEW BUSINESS — No items. TRUSTEE REPORTS There were none. 9. VILLAGE STAFF REPORTS There were none. 10. EXECUTIVE SESSION called for the purpose of: 5 ILCS 120 / 2 (c)(2 1) review of executive session minutes and 5 ILCS 120 / 2 (c)(5) purchase or lease of real estate. A motion was made by Trustee Sugrue, seconded by Trustee Marx, to move to Executive Session for the purpose of 5 ILCS 120 / 2 (c)(2 1) review of Executive Session minutes and 5 ILCS 120 / 2 (c)(5) purchase or lease of real estate. There will be no further business in Open Session AYES3 4 Trustees Marx, Spacone, Sugrue, Weider. NAYSI 0 ABSENT: 2 Trustees Euker, Riley. MOTION CARRIED. Meeting adjourned to Executive Session at 7.07pm 11. ADJOURNMENT A motion to adjourn the Executive Session and Open Session was made by Trustee Marx, seconded by Trustee Sugrue AYES: 4 Trustees Marx, Spacone, Sugrue, Weider. NAYSZ 0 ABSENTI 2 Trustees Euker, Riley. MOTION CARRIED. VOICE VOTE The meeting adjourned at 8.19pm Village of Lake Zurich Board ofTrustees Regular Meeting. Tuesday, January 215‘ 2025. 4 Respectfully submittedi Kathleen Johnson, Village Clerk‘ Approved byi aw Date.