A. Village Board & Board Committee

VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, March 3, 2025 7:00 p.m. AGENDA 1. CALL TO ORDER 2. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Marc Spacone, Trustee Roger Sugrue, Trustee Greg Weider. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT This is an opportunity for residents to comment briefly on matters included on the agenda and otherwise of interest to the Board of Trustees. Public Comment is limited to 30 minutes total and up to 5 minutes per speaker. 5. PRESIDENT’S REPORT / COMMUNITY UPDATE 6. CONSENT AGENDA These titles will be read by the Village Clerk and approved by a single Roll Call Vote. Any item may be pulled from the Consent Agenda for discussion by any Village Trustee. A. Approval of Minutes from the Village Board Meeting of February 18, 2025 B. Approval of Executive Session Minutes from the Village Board Meeting of January 21, 2025 C. Approval of Semi-Monthly Warrant Register Dated March 3, 2025 Totaling $803,088.53 D. Ordinance Approving the Annual Official Zoning Map of the Village of Lake Zurich (Assign Ord. #2025-03-604) Summary: The State of Illinois requires that all municipalities publish an updated copy of their Zoning Map by March 31 of each year. The Zoning Map has been updated to reflect current zoning of all parcels within the Village.  2 Staff requests the Village Board approve the ordinance adopting the updated changes to the official zoning map of the Village of Lake Zurich. E. Agreement with Microsoft Enterprise for Server and Desktop Software in the Amount Not-to-Exceed $128,000 Summary: The Village relies on Microsoft server and desktop software, Office 365 applications and Teams throughout the organization. The State of Illinois has competitively bid for a Microsoft Solutions Provider and awarded the contract to Dell Marketing LP. The discounted program is available to other public bodies throughout the State. A series of three-year enterprise agreements signed in 2013, renewed in 2016, 2019 and 2022 expires in March 2025. Staff is requesting authorization to execute another 3-year Microsoft Enterprise Agreement in the amount not-to-exceed $128,000. Recommended Action: A motion to approve the Consent Agenda as presented. 7. NEW BUSINESS A. Solid Waste Contract with Lakeshore Recycling Systems (LRS) for Village Franchise 5-Year Agreement for Refuse, Recycling, and Yard Waste Collection (Trustee Spacone) Summary: Lake Zurich’s current contract with Lakeshore Recycling Systems (LRS) for solid waste hauling services expires on August 31, 2025. LRS proposes an increase of 8% in the first year (effective September 1, 2025) with 4% increases in each of the remaining four years. With an 8% Year 1 increase, most residents would have to pay an extra $2.16 per month, while those on the reduced senior plan would pay an extra $1.94 per month. Upon consultation with the Solid Waste Agency of Lake County (SWALCO), as well as due diligence with comparing costs and service levels for almost every municipality in Lake County, Village staff considers the LRS proposal reasonable and recommends approval. Recommended Action: Motion to approve the Lakeshore Recycling Systems Solid Waste Contract for a 5-Year Franchise Agreement for refuse, recycling, and yard waste collection. 8. TRUSTEE REPORTS 9. VILLAGE STAFF REPORTS 10. EXECUTIVE SESSION called for the purpose of:  3  5 ILCS 120 / 2 (c) (21) review of executive session minutes  5 ILCS 120 / 2 (c) (5) purchase or lease of real estate  5 ILCS 120 / 2 (c) (6) setting price for sale/lease of real estate 11. ADJOURNMENT The next regularly scheduled Village Board meeting is on Monday, March 17, 2025. The Village of Lake Zurich is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village’s facilities, should contact the Village’s ADA Coordinator, Kyle Kordell, at 847.438.5141 (TDD 847.438.2349) promptly to allow the Village to make reasonable accommodations for those individuals. *Agenda posted on February 26, 2025