C. Village Board

APPROVED MINUTES VILLAGE OF LAKE ZURICH Board of Trustees 70 East Main Street Monday, March 3, 2025 7:00 p.m. CALL TO ORDER by Mayor Thomas M. Poynton at 7.00pm. ROLL CALL: Mayor Thomas Poynton, Trustee Mary Beth Euker, Trustee Jake Marx, Trustee William Riley, Trustee Roger Sugrue, Trustee Greg Weider. Trustee Marc Spacone was absent and excused. Also in attendancei Village Manager Ray Keller, Asst. Village Manager Michael Duebner, Village Atty. Scott Uhler, Management Services Dir. Kyle Kordell, Police Chief Steve Husak. PLEDGE OF ALLEGIANCE PUBLIC COIVIMENT Ted Marciniak, Ela Township Manager, addressed the Board on the Illinois House Bill (HB2504) calling for the abolition of Townships. Gloria Palmblad, Ela Township Supervisor, addressed the Board on HB2504 which is before the Illinois House. Ms. Palmblad shared a handout. Olga, from Civitas Circle, 61 Oakwood Rd, addressed the Board on having a sign on Rt 22 for her business. PRESIDENT’S REPORT / COMIVIUNITY UPDATE Mayor Poynton congratulated the Purple Plunge, Paul Hunt and their Board for a recent fundraiser involving the community. Over 500+ people plunged into Lake Zurich and over $252,000 was raised for helping families with cancer. CONSENT AGENDA A. Approval of Minutes from the Village Board Meeting of February 18, 2025 B. Approval of Executive Session Minutes from the Village Board Meeting of January 21, 2025 C. Approval of Semi-Monthly Warrant Register Dated March 3, 2025 Totaling $803,088.53 D. Ordinance Approving the Annual OfRcial Zoning Map of the Village of Lake Zurich ORD. #2025'03'604 Summary: The State of Illinois requires that all municipalities publish an updated copy of their Zoning Map by March 31 of each year. The Zoning Map has been updated to reflect current zoning of all parcels within the Village. Staff requests the Village Board approve the ordinance adopting the updated changes to the official zoning map of the Village of Lake Zurich. E. Agreement with Microsoft Enterprise for Server and Desktop Software in the Amount Not-to-Exceed $128,000  Village of Lake Zurich Board of Trustees Regular Meeting. March 3rd, 2025. 2 Summary: The Village relies on Microsoft server and desktop software, Office 365 applications and Teams throughout the organization. The State of Illinois has competitively bid for a Microsoft Solutions Provider and awarded the contract to Dell Marketing LP. The discounted program is available to other public bodies throughout the State. A series of three‘year enterprise agreements signed in 2013, renewed in 2016, 2019 and 2022 expires in March 2025. Staff is requesting authorization to execute another 3-year Microsoft Enterprise Agreement in the amount not-to-exceed $128,000. Recommended Action: A motion was made by Mayor Poynton, seconded by Trustee Riley, to approve the Consent Agenda as presented. AYES: 5 Trustees Euker, Marx, Riley, Sugrue, Weider. NAYSI 0 ABSENTI 1 Trustee Spacone MOTION CARRIED. NEW BUSINESS A. Solid Waste Contract with Lakeshore Recycling Systems (LRS) for Village Franchise 5-Year Agreement for Refuse, Recycling, and Yard Waste Collection Summary: Lake Zurich’s current contract with Lakeshore Recycling Systems (LRS) for solid waste hauling services expires on August 3 l, 2025. LRS proposes an increase of 8% in the first year (eyy’ectz've September 1, 2025) with 4% increases in each of the remaining four years. With an 8% Year l increase, most residents would have to pay an extra $2. 1 6 per month, while those on the reduced senior plan would pay an extra $1.94 per month. Upon consultation with the Solid Waste Agency of Lake County (SWALCO), as well as due diligence with comparing costs and service levels for almost every municipality in Lake County, Village staff considers the LRS proposal reasonable and recommends approval. Management Services Dir. Kordell introduced Steve Ramos from LRS after giving a quick recap of the services negotiated with LRS. Other communities are paying more for less services. Mr. Ramos answered questions from the Board including offering food composting year round; departure of leaf vacuuming; bait and switch from Prairieland to LRS; electronic recycling in Wauconda. The Board and Mr. Ramos thanked Dir. Kordell for his work on research on this proposal. Recommended Action: Motion was made by Trustee Weider, seconded by Trustee Marx, to approve the Lakeshore Recycling Systems Solid Waste Contract for a 5‘Year Franchise Agreement for refuse, recycling, and yard waste collection. AYES: 5 Trustees Euker, Marx, Riley, Sugrue, Weider. NAYSI O ABSENT: 1 Trustee Spacone MOTION CARRIED. TRUSTEE REPORTS There were none. VILLAGE STAFF REPORTS There were none.  Village of Lake Zurich Board 0f Trustees Regular Meeting. March 3rd, 2025. 10. EXECUTIVE SESSION called for the purpose of- 5 ILCS 120 / 2 (c) (2 1) review of executive session minutes; 5 ILCS 120 / 2 (c) (5) purchase or lease of real estate; 5 ILCS 120 / 2 (c) (6) setting price for sale/lease of real estate . There will be no further business in Open Session Motion was made by Trustee Euker, seconded by Trustee Marx, to move to Executive Session for the purpose of 5 ILCS 120 / 2 (C)(2 1) review of Executive Session minutes; 5 ILCS 120 / 2 (c)(5) purchase or lease of real estate; 5 ILCS 120 / 2 (c) (6) setting price for sale/lease of real estate . AYESI 5 Trustees Euker, Marx, Riley, Sugrue, Weider. NAYSI O ABSENTI l Trustee Spacone MOTION CARRIED. Meeting adjourned to Executive Session at 7.34pm 11. ADJOURNMENT The Open/Executive meetings adjourned at 7.47pm Respectfully submitted: Kathleen Johnson, Village Clerk. Approved byi % Qty/wk Mayor Thomas M Poynton 375— (as a Date.