C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Monday, May 7, 2007, 7:30 p.m. 1. SWEARING IN CEREMONY FOR NEWLY ELECTED OFFICIALS John Tolomei was sworn in as Village President and Suzanne Branding, Jim Johnson, and Tom Poynton were sworn in as Trustees by Village Clerk Palmblad. 2. CALL TO ORDER AND ROLL CALL 3. PLEDGE OF ALLEGIANCE A gavel, used by former Board President Abbott in 1914, was presented, on behalf of the Abbott family, to President Tolomei to use at his first Board meeting as President. Meeting was called to order at 7:34 PM. Present were Village President Tolomei, Trustees Branding, Callahan, Johnson, Poynton, McAvoy, and Taylor. Also present were Village Administrator Dixon, Village Attorney Burkland, Village Planner Gadde, Public Works Director/Village Engineer Heyden, Finance Director Martynowicz, Fire Chief Mastandrea, Park Director Perkins, and Police Chief Urry. 4. PRESIDENT’S REPORT A. Proclamation in recognition of Future Business Leaders of America A proclamation Honoring Lake Zurich High School Future Business Leaders of America was read by Village Clerk Palmblad. The Lake Zurich Future Business Leaders of America members Alexa Haider, Kayla Madsen, and Cathy Wu were presented with their own copies of the proclamation as the Board congratulated them on their personal accomplishments. Coach Klebba thanked the Board for recognizing the achievements of these leaders. B. Certificates of recognition, Special Needs Athletic Program (SNAP) Spring Green, parent coordinator of S.N.A.P., mentioned this is the 4th year Special Athletes Day was recognized in the Village. T-shirts are sold every year to fund this program for the 30 athletes who participated in the Special Olympics in April. Coach Megan Mowinski announced the athletes as they came forward to receive their certificates of recognition. 5. PUBLIC COMMENT 6. APPROVAL OF MINUTES A. Regular Village Board meeting April 16, 2007 MOTION was made by Trustee McAvoy, seconded by Trustee Callahan, to approve the Regular Village Board meeting minutes dated April 17, 2007 as presented. Voice vote, all in favor. MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, May 7, 2007 Page 2 7. CONSENT AGENDA A. Warrant dated May 7, 2007. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated May 7, 2007 in the amount of $1,120,863.89 which includes the following items over 5% of the total: 1. IDOT $467,456.28 41.70% 2. Lake County Public Works $284,017.93 25.34% 3. Foster Coach Sales $104,447.00 9.32% 4. Layne Christensen Co. $89,110.40 7.95% B. Relaxing the Soul, 299 S. Rand Road. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE APPROVING A ZONING CODE TEXT AMENDMENT AND A SPECIAL USE PERMIT FOR RELAXING THE SOUL-3, LLC AT 299 SOUTH RAND ROAD. (Assign ORD. #2007-05-491) MOTION was made by Trustee Callahan, seconded by Trustee Taylor, to approve the Consent Agenda as read. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton and Taylor NAYS: 0 MOTION CARRIED 8. ADMINISTRATOR’S REPORT No report. 9. ATTORNEY’S REPORT No report. 10. COMMITTEE AND TRUSTEE REPORTS No report. 11. OTHER BUSINESS A. Triumph Developers, Lot 4, Corporate Park. Consideration of AN ORDINANCE APPROVING SITE PLANS AND EXTERIOR APPEARANCE PLANS FOR LOT 4, LAKE ZURICH CORPORATE PARK, UNIT #2. (Assign ORD. #2007-05-492) A concern was brought up at last week’s Planning and Development Committee meeting regarding the location of the garage door and it’s visibility from the street. Village Administrator Dixon stated the garage door is angled and setback 154 feet from the façade. Also, landscaping along the pond will help block the view of the garage from the street. Trustee Johnson also reminded the Board the purpose of the ordinance was to alleviate trucks from blocking the roads as they back in and out of the loading areas. MOTION was made by Trustee Callahan, seconded by Trustee Johnson, to approve an ordinance approving site plans and exterior appearance plans for lot 4, Lake Zurich Corporate Park, Unit #2. Board of Trustees Regular Village Board meeting minutes, May 7, 2007 Page 3 AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 MOTION CARRIED B. Midwest Muscle Cars, 330 E. Main Street. Consideration of AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR MIDWEST MUSCLE CARS AT 330 EAST MAIN STREET. (Assign ORD. #2007-05-493) This item was discussed at last week’s Planning and Development Committee meeting and held for further discussion regarding the hours of operation. The hours of operation were limited and are recorded in the ordinance. MOTION was made by Trustee Taylor, seconded by Trustee Branding, to approve an ordinance granting a special use permit for Midwest Muscle Cars at 330 East Main Street. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 MOTION CARRIED C. Courtesy review referral. Economou Partners, Kits Sports Center, 325 Surryse Road, request to renovate location for a gifted school program. The petitioner requested their courtesy review be withdrawn. An agreement has not been reached between the property owner and the user of the property. President Tolomei requested a recess to allow time for cake and refreshments with friends and relatives and our newly sworn in Board members. MOTION was made by Trustee McAvoy, seconded by Trustee Taylor, to recess the meeting. Voice vote, all in favor. MOTION CARRIED The meeting recessed at 7:57 PM. MOTION was made by Trustee Poynton, seconded by Trustee Taylor, to reconvene the Board meeting. Voice vote, all in favor. MOTION CARRIED The meeting reconvened at 8:20 PM. 12. EXECUTIVE SESSION for the purpose of discussing personnel. MOTION was made by Trustee Taylor, seconded by Trustee McAvoy, to adjourn to Executive Session and to reconvene to open session. Voice vote, all in favor. MOTION CARRIED. The meeting adjourned to Executive Session at 8:22 pm. MOTION was made by Trustee Poynton, seconded by Trustee Callahan, to reconvene to open session. Voice vote, all in favor. MOTION CARRIED. Meeting reconvened at 9:11 PM. Board of Trustees Regular Village Board meeting minutes, May 7, 2007 Page 4 Exiting Executive Session meant three new items of business needed to be brought forward for a vote. 13. Consideration of employee agreements. MOTION was made by Trustee Taylor, seconded by Trustee McAvoy, to approve a prepared employment agreement for the Lake Zurich Chief of Police . AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 MOTION CARRIED MOTION was made by Trustee Taylor, seconded by Trustee Branding, to approve a prepared employment agreement for the Lake Zurich Fire Chief. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 MOTION CARRIED MOTION was made by Trustee Callahan, seconded by Trustee Taylor, to approve a prepared retention agreement for the Village Administrator. AYES: 6 Trustees Branding, Callahan, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 MOTION CARRIED 14. ADJOURNMENT MOTION was made by Trustee McAvoy, seconded by Trustee Taylor, to adjourn the meeting. Meeting adjourned at 9:15 PM. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ________________________________________ Village President John G. Tolomei