C. Village Board

APPROVED LAKE ZURICH BOARD OF TRUSTEES REGULAR MEETING 70 East Main Street Tuesday, February 19, 2008 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 7:35 pm. Present were Village President Tolomei, Trustees Branding, Johnson, McAvoy, Poynton, and Taylor. Trustee Callahan was excused. Also present were Village Administrator Vitas, Village Attorney Burkland, Public Works Director/Engineer Heyden, Fire Chief Mastandrea, Building/Zoning Director Peterson, Police Chief Urry, and Finance Director Zochowski. 2. PLEDGE OF ALLEGIANCE 3. PRESIDENT’S REPORT Village President Tolomei requested a moment of silence in memory of Norm Schuldt, a former Lake Zurich Fire Chief and Village Trustee. A. Presentation of $1,000 Community Safety Grant from Wal-Mart Fire Chief Mastandrea announced the Lake Zurich Walmart awarded the Lake Zurich Fire Department with a 2007 Community Grant in the amount of $1,000. The Department will use this money to purchase a medical oxygen cylinder storage rack for the ambulances. Store Manager Carrie Thompson presented a check to Chief Mastandrea and thanked him for their service to Walmart and the community. This is the sixth consecutive year Walmart has graciously donated money to the Lake Zurich Fire Department. 4. PUBLIC COMMENT Michael Talbett, 1245 Stratford Court and Lake County Board Member, spoke about an upcoming event taking place at the Ela Area Library on March 31st. Lake County will be hosting an Open House from 6-7 pm. This will provide an opportunity to meet the Department Heads and learn what services are provided by County government. Immediately following, a Lake County Community Forum will take place, from 7-9 pm, to actively solicit input from residents on what services should be provided by County government. 5. APPROVAL OF MINUTES A. Regular Village Board meeting February 4, 2008 MOTION was made by Trustee Poynton, seconded by Trustee Johnson, to approve the Regular Village Board meeting minutes of February 4, 2008. Voice vote, ayes have it. Trustee McAvoy abstained. MOTION CARRIED Board of Trustees Regular Village Board meeting minutes, February 19, 2008 Page 2 B. Special Village Board meeting January 31, 2008 MOTION was made by Trustee Taylor, seconded by Trustee Poynton, to approve the Special Village Board meeting minutes of January 31, 2008. Voice vote, ayes have it. Trustee Branding and McAvoy abstained. MOTION CARRIED 6. CONSENT AGENDA A. Warrant dated February 19, 2008. The Finance Committee recommends approval and the Board of Trustees approves the Warrant dated February 19, 2008 in the amount of $874,828.00 which includes the following items over 5% of the total: 1. IRMA $457,417.00 52.29% 2. Peapod LLC $103,219.00 11.80% 3. Maxim Construction $64,715.11 7.40% B. 59 Evergreen Street, variation for second story addition. The Planning and Development Committee recommends approval and the Board of Trustees approves AN ORDINANCE GRANTING A VARIATION FOR 59 EVERGREEN STREET. (Assign ORD. #2008-02-549) C. Resolution for 2008 street maintenance program. The Public Works Committee recommends approval and the Board of Trustees approves a Resolution in the amount of $527,917.00 for the MFT 2008 Street Maintenance Program. (Assign RES. #2008-02-19A) D. State Elevator Safety Program approvals. The Planning and Development Committee recommends approval and the Board of Trustees approves: 1) A Resolution adopting the Illinois Elevator Safety Program and Agreement (Assign RES. #2008-02-19B) 2) AN ORDINANCE AMENDING SECTION 8-2-5 OF THE LAKE ZURICH MUNICIPAL CODE RELATING TO ELEVATOR INSPECTION FEES AND REPEALING ORDINANCE NO. 90-03-374. (Assign ORD. #2008-02-550) E. 2008 Playground Improvements with waiver of bidding process. The Public Works Committee recommends approval and the Board of Trustees approves an agreement with Game Time and Recreational Concepts for new playground equipment at three parks under Quote No. 43468 in the amount of $141,754.98, with waiver of the formal bidding process. F. Traffic Enforcement Agreements for High School and Concord Village. The Public Safety Committee recommends approval and the Board of Trustees approves the Regulation of the Parking Area Traffic and Parking Agreement between the Village of Lake Zurich and District 95 and the Regulation of the Parking Area Traffic and Parking Agreement between the Village of Lake Zurich and Concord Village. G. Agreement with School District for Liaison Officer. The Public Safety Committee recommends approval and the Board of Trustees approves the School Resource Officer Agreement between the Village of Lake Zurich and District 95. Board of Trustees Regular Village Board meeting minutes, February 19, 2008 Page 3 H. Memorandum of Understanding for partial special census in 2008. The Committee of the Whole recommends approval and the Board of Trustees approves the execution of the Memorandum of Understanding for a partial special census at an estimated cost of $62,875. I. Mionske Pond stormwater consultant proposals. The Committee of the Whole recommends approval and the Board of Trustees approves a hydraulic investigation study, including an evaluation of dredging, for Mionske Pond in an amount not to exceed $14,800 to Graef Anhalt Schloemer and Associates. J. Newsline March, 2008 edition. The Committee of the Whole recommends approval and the Board of Trustees approves this edition of the Newsline as presented. MOTION was made by Trustee McAvoy, seconded by Trustee Poynton, to approve the Consent Agenda as read. AYES: 5 Trustees Branding, Johnson, McAvoy, Poynton, and Taylor NAYES: 0 ABSENT: 1 Trustee Callahan MOTION CARRIED 7. ADMINISTRATOR’S REPORT Village Administrator Vitas reminded everyone of a Special Joint meeting with the Village of Kildeer will take place at Kildeer’s Village Hall on Wednesday, February 20th, at 7:30 pm to discuss and review new plans for the Churchill property. 8. ATTORNEY’S REPORT No report. 9. COMMITTEE AND TRUSTEE REPORTS Trustee Johnson attended a recent SWALCO breakfast meeting. He happily reported Illinois met their goal of collecting 25% of all waste is recyclable material. Lake County currently recycles 44% of all waste, with the Village of Lake Zurich being one of their leading communities. SWALCO pointed out no recycling program currently exists for the Village’s commercial and industrial businesses and is hopeful this could change be pursued in the future. Trustee Branding stated they are currently seeking ways to recycle the new small light bulbs. 10. OTHER BUSINESS A. Courtesy review referral. Iverhouse, Lake Zurich Tire, 526-530 W. Route 22 (Pathmann Paints) application for development approvals. B. Courtesy review referral. Cricket Communications application for special use permit at 690 June Terrace. C. Courtesy review referral. North Star Packing, LLC, 320 E. Route 22 (Citation building) application for special use permit. Board of Trustees Regular Village Board meeting minutes, February 19, 2008 Page 4 No additional information was provided. All of these items will not move forward to the appropriate Boards and Committees for review without recommendation from the Board. 11. ADJOURNMENT MOTION was made by Trustee Johnson, seconded by Trustee Branding, to adjourn the meeting. Voice vote, all in favor. MOTION CARRIED Meeting adjourned at 7:52 pm. Respectfully submitted: Gloria M. Palmblad, Village Clerk Approved by: ___________________________________________________ President John G. Tolomei